Project Information

Bid Title

Memorial Park Master Plan

Issuing Agency

City of Tybee Island

Location

Georgia

Published Date

Nov 3, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-792

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	2025-792
Bid Title:	Memorial Park Master Plan
Category:	Open RFPs
Status:	Open

Description: This is a Request for Proposal to supply the City of Tybee Island, Georgia (sometimes hereinafter referred to as “Owner”) with products or services as indicated herein. The City of Tybee Island seeks proposals from interested and qualified multi-disciplined firm(s) for services related to the development of a master plan, conceptual design, and related cost estimate for the City’s Memorial Park. The City intends to contract with one entity that shall be responsible for administering the entire project and managing a team of subcontractors. Sealed proposals must be received by 4:00PM local time, on WEDNESDAY, DECEMBER 17, 2025. The City of Tybee Island reserves the right to reject any or all proposals. A pre-proposal meeting will be held on WEDNESDAY, DECEMBER 3, 2025 @ 9:00AM at City Hall or virtually by Teams. Interested respondents are encouraged to attend, as they will have the opportunity to discuss specifications and ask questions Publication Date/Time: 10/31/2025 12:00 AM Closing Date/Time: 12/17/2025 4:00 PM Pre-bid Meeting: 12/3/2025 | 9AM |City Hall Contact Person: POINT OF CONTACT: Contact Name: Patricia Sinel Contact Email: patricia.sinel@cityoftybee.gov Contact Phone Number: 912-472-5031 Related Documents: RFP2025-792 Memorial Park Master Plan Memorial Park TOPO SURVEY 2018 update City of Tybee Island Briefing Book 2025 Tybee Island ULI-TAP Report August 2025

Attachment Preview

REQUEST FOR PROPOSALS

RFP NO. 2025-792

MEMORIAL PARK MASTER PLAN

CITY OF TYBEE ISLAND, GEORGIA

BRIAN WEST, MAYOR

MONTY PARKS, MAYOR PRO TEM

BILL GARBETT

MICHAEL “SPEC” HOSTI

TONY PLOUGH

NICK SEARS

KATHRYN WILLIAMS

PROPOSALS DUE: WEDNESDAY, DECEMBER 17, 2025 @ 4:00PM

PRE-PROPOSAL MEETING: WEDNESDAY, DECEMBER 3, 2025 @ 9:00AM

DOCUMENT CHECK LIST

The following documents are contained in and made a part of this Request for Proposal and are required to be

submitted with the proposal. It is the responsibility of the company submitting the proposal to read, complete and

sign, where indicated, and return these documents with his/her proposal. FAILURE TO DO SO MAY BE

CAUSE FOR DISQUALIFICATION OF THEIR PROPOSAL.

INTRODUCTION

CITY BACKGROUND

MEMORIAL PARK BACKGROUND

SPECIFICATIONS AND REQUIREMENTS

INSTRUCTIONS TO PROPOSERS

GENERAL INFORMATION

SURETY REQUIREMENTS

EVALUATION CRITERIA

ATTACHMENTS:

A. CONTRACTOR AFFIDAVIT

C. SAVE AFFIDAVIT

E. DEBARMENT CERTIFICATION

G. CHECKLIST

B. SUBCONTRACTOR AFFIDAVIT

D. W-9/VENDOR INFORMATION

F. PROPOSAL FORM

SEPARATE ATTACHMENTS: ULI-TAP Memorial Park Report (2025), Memorial Park Survey (2018),

Memorial Park Briefing Book (2025).

INTRODUCTION

This is a Request for Proposal to supply the City of Tybee Island, Georgia (sometimes hereinafter referred

to as “Owner”) with products or services as indicated herein.

The City of Tybee Island seeks proposals from interested and qualified multi-disciplined firm(s) for services

related to the development of a master plan, conceptual design, and related cost estimate for the City’s

Memorial Park. The City intends to contract with one entity that shall be responsible for administering the entire

project and managing a team of subcontractors.

Sealed proposals must be received by 4:00PM local time, on WEDNESDAY, DECEMBER 17, 2025. The

City of Tybee Island reserves the right to reject any or all proposals.

A pre-proposal meeting will be held on WEDNESDAY, DECEMBER 3, 2025 @ 9:00AM at City Hall or

virtually by Teams. Interested respondents are encouraged to attend, as they will have the opportunity to

discuss specifications and ask questions.

METHOD OF AWARD: If the City of Tybee Island awards a contract from this RFP, it will be awarded to the

responsible proposer deemed able to provide the best value for the City. The award will consider price and services

provided among other factors as specified in the RFP. The City reserves the right to select the proposer which

best meets the City’s goals and objectives, needs, budget constraints, and quality levels, as well as its educational

and service level expectations. The City reserves the right to award the contract to one or multiple vendors.

Signature of proposal submitter indicates understanding and compliance with attached terms and conditions and

all other specifications made a part of this RFP, and any subsequent award or contract. All terms, conditions and

representations made within this RFP will become an integral part of the contract. Nothing contained within this

RFP is indicative of intent by the City of Tybee Island to reimburse the submitter, in whole or in part, for any

costs associated with preparation, submission, or presentation of their proposal.

Instructions for preparation and submission of a proposal are contained in this RFP package. Please note that

specific forms for submission of a proposal are required.

The City of Tybee Island has an equal opportunity purchasing policy to assure all procurement procedures are

conducted in a manner that provides maximum open and free competition. The City seeks to ensure that all

segments of the business community have access to supplying the goods and services needed by the City. The

City provides equal opportunity for all businesses and does not discriminate against any persons or businesses

regardless of race, color, religion, age, sex, national origin or handicap.

The City is seeking a proposal package for service or materials equal to or exceeding specifications set forth on

the attached pages. Submittals not meeting these standards will be rejected. The attached specifications become

and remain a part of this RFP.

All responses, inquiries, or correspondence relating to, or in reference to, this RFP, and all reports, charts,

displays, schedules, exhibits and other documentation by the proposal submitters will become the property of the

City when received. The City retains the right to use any or all ideas presented in any response to this RFP,

whether amended or not. Selection or rejection of the proposal does not affect this right.

CITY BACKGROUND

Tybee Island is a small coastal city (and a barrier island) encompassing just over three square miles in Chatham

County, Georgia. Tybee Island is known for its wide, sandy beaches and attracts up to 40,000 visitors a day during

the peak season (at times 100,000 visitors), with a year-round population of 3,100+. Over 50% of Tybee’s year-

round residents are aged 60 and older. Tourism is the main driver of Tybee Island's economy and the island's

infrastructure has been strained by the influx of visitors.

Tybee Island boasts nearly five miles of sandy beaches along the Atlantic Ocean, with the main stretch divided

into South Beach, Mid Beach, and North Beach.

MEMORIAL PARK BACKGROUND

Memorial Park is a public park with 4.5 acres set aside by the city in 1947 to be “a memorial in appreciation and

gratitude for those who served their country in the two World Wars”.

In 1988, with the closure of the old Tybee Public School by the Savannah-Chatham public school system, the

land and school buildings reverted to the City of Tybee Island, increasing what is now called Memorial Park to

nine acres.

The geographic boundary of the project is bounded by Butler Avenue (US Highway 80) to the east, 4th Street to

the north, Jones Avenue to the west, and 5th Street to the south. A residential building, a duplex, located at the

corner of 5th Street and Butler Avenue is not included and is not under the City’s control.

Over the past 80 years, the City has used Memorial Park in a variety of ways, with a unique selection of structures,

with a plethora of uses that transitioned over the years including:

1. City Hall, original to the park.

2. The original Tybee Public School, then a Chatham County school (now called the “Old School”). This

building is used as an emergency shelter, part of the city’s archive storage, a community pantry, and home

to meeting spaces.

3. The Tybee Island Library, a Chatham County Branch Library.

4. The City’s Fire Department, also original to the park, with the area expanded with a training facility.

5. The Gym, which is home to the city’s outsourced recreation department, the YMCA.

6. Sports areas (volleyball, tennis, basketball). The sand volleyball court is also used as a sandbag staging

area. The tennis courts see heavy use for pickleball.

7. A children’s playground.

8. A concrete pad once used as a skate park, now in use as the foundation of the large, screened pavilion.

9. Small historic pavilions and picnic tables.

10. A walking and biking path.

11. A now-defunct dog park.

12. A Veteran’s Memorial.

13. A cemetery, its boundaries fenced for delineation.

14. A community garden.

15. Bathrooms.

16. Plantings of memorial trees.

17. A temporary “laydown” area for debris following hurricanes and occasionally as a recycling area.

The City of Tybee Island is seeking a plan at this time to evaluate existing uses, as well as the future

direction of improvements at the site.

PROPOSAL SPECIFICATIONS AND REQUIREMENTS

The City of Tybee Island seeks qualified proposals in unified design and improvement concepts for the City’s

Memorial Park. Memorial Park is a critical element in maintaining Tybee Island as a residential community in

the face of increasing populations and visitation from outside the community.

The community seeks a master plan that unites these disparate uses and enhances the aesthetics and functionality

of the park. The City plans to move the Fire Station out of the park, and is investigating the potential re-location

of the Tybee Island Maritime Academy, a public K-8 charter school, into a new facility that would be built within

the park boundaries. The City also wants to explore enhancement or replacement of recreation facilities and

amenities currently managed by the YMCA.

Tybee Island is experiencing buildout, more complex redevelopment projects, and a consistent visitor stream.

With our aging population, the design needs to be multi-generational. The city needs to ensure any plans for

Memorial Park are consistent with the Comprehensive Plan, the Land Development Code (LDC), and anticipate

the community’s current and future needs.

In Spring of 2025, the City hosted an Urban Land Institute Technical Assistance Panel (ULI-TAP) to create a

vision for Memorial Park. The ULI-TAP report is included.

Organization, Content, and Qualifications:

1. A letter of transmittal addressed to Aleesha Robinson, Finance Manager, which includes a statement by

the respondent accepting all terms and conditions and requirements contained in this RFP.

2. Include a discussion to demonstrate an understanding of the services required.

3. Provide a proposed schedule for completing the work.

4. Provide an organization chart indicating the names of all key persons and subcontractors.

5. Provide a resume of the personnel to be assigned to the work, and a statement regarding the availability

of key personnel.

6. Provide a listing of all proposed subcontractors to be used on this work and the type of services the

proposed subcontractor is to perform, information on the capabilities of the proposed subcontractor, and

whether or not the subcontractor has been previously used by the firm in the same capacity.

7. Consultant(s) must provide a minimum of three references including names, titles, addresses and

telephone numbers. References should be from recent recipients of the Consultant's services (within the

past five years), and preferably those who have received services similar to those to be performed under

this RFP.

8. The team should be led by a senior principal and must have sufficient staff on the assembled team to

assure prompt delivery of services and completion of assigned tasks. The selected firm(s) must include a

mix of design and planning professionals including those with AICP, RLA, and/or AIA certifications and

licenses, directly involved in the management and design of this planning solution.

9. The assembled team should be familiar with local dynamics and provide project experience based in a

coastal environment.

10. The assembled team should demonstrate experience necessary to facilitate multi-institutional components

and have experience with public space, design, and layout.

11. The application should contain a description of one unique feature, if incorporated into the design, that

would enhance Memorial Park.

Budget and Fee proposal:

The budget for this project is $100,000. A cost proposal addressing the elements of the work to be performed

shall be submitted. This proposal should be in sufficient detail to include the task, number of hours, unit hourly

rates and total proposal. The consultant shall indicate any and all costs, including subcontractors that are

considered necessary for the completion of the project.

Timeline:

The City of Tybee Island desires a complete master plan with 6-10 months of the awards date. The Consultant(s)

shall provide a detailed timeline to achieve this goal.

SCOPE OF SERVICES:

The firm will provide the City of Tybee Island professional planning and design services to assist in the

development of a master plan. The plan will include conceptual design documents, preliminary cost estimates as

well as scope and schedule documents. An effective proposal will include detailed information for providing the

following work items:

1. Information gathering including comprehensive analysis of existing site conditions and meeting with City

staff and stakeholders, including an advisory committee.

2. Solicitation of community input, through a series of at least four (4) outreach events including but not

limited to community meetings, City Council workshops, public hearings, starting with a kick-off meeting.

Care should be taken to adequately address the needs of the many stakeholders and users of Memorial Park

through multiple events.

3. Development of a master plan for the site which considers potential uses for the space and future priorities

in development while allowing for multiple rounds of review and feedback from City staff.

4. Estimated costs, schedule, and scope of work for proposed future improvement at the site.

The Master Plan should guide the development of additional park infrastructure, the redevelopment and/or

inclusion of existing facilities, and the reimagining of programming within Memorial Park, including the

strategies to accomplish the specific goals and objectives.

The Master Plan detail will:

1. Create a plan for future development to determine where new (or renovated) park and recreation amenities

will be located based on the feedback received from community outreach. Specifically identify areas of

improvement to security, lighting, sustainability, and climate resilience; as well as improvements to

recreational and educational programming and usage.

2. Incorporate a plan to unify and enhance landscaping and greenspace within Memorial Park.

3. Work with Tybee Island Maritime Academy representatives, the City and other stakeholders to determine

the ideal location for a potential new school and shared-used facilities within the Park.

4. Analyze utilities, access, existing uses, landscape features, and create an inventory of all types of

monuments and memorials, signage/landmarks, and user groups within the project area.

5. Analyze and propose enhancements to the circulation patterns within Memorial Park, including but not

limited to, the condition of the existing trail, pedestrian accessibility, Americans with Disabilities Act

(ADA) compliant modernization opportunities, condition and alignment of park access and adjoining public

streets, special event traffic, and parking.

6. Analyze agreement opportunities to manage usage and programming in existing and planned facilities.

7. Analyze and evaluate any proposed improvements or proposed or expanded usage, including but not limited

to potential impacts on Memorial Park, including maintenance, programming, and park access; and

opportunities to provide enhanced integration with park usage, activities and programming.

8. Complete a preliminary environmental review for impacts related to the construction and/or remediation of

projects proposed in the Master Plan.

1. INSTRUCTIONS TO PROPOSERS

1.1

Purpose: The purpose of this document is to provide general and specific information for use in submitting a bid

to supply the City of Tybee Island with equipment, supplies, and/or services as described herein. All RFPs are

governed by the Code of the City of Tybee Island, Georgia, 15-2015 Sec 1, Art VII, Procurement, Sec 2-400, and

the laws of the State of Georgia.

Proposers must carefully review all provisions of, and attachments to, this document prior to submission. Each

proposal constitutes an offer and cannot be withdrawn except as provided herein. This RFP and any attachments,

plans, and/or other related documents can be found on the City’s website at https://www.cityoftybee.org/Bids.aspx.

It is incumbent upon the proposer to check the website for additional information and/or addendums

1.1 How to Prepare Proposals:

All Proposals must be:

a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all documents must

be submitted.

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541320Landscape Architectural Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.