Project Information

Bid Title

Tenant Organizing for Multifamily Buildings

Issuing Agency

City of Takoma Park

Location

Maryland

Published Date

Feb 23, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

#HCD-2026-01

Original Source

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Bid Documents

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Project Description

Bid Number:	#HCD-2026-01
Bid Title:	Tenant Organizing for Multifamily Buildings
Category:	Housing & Community Development
Status:	Open
Bid Recipient:	Paloma Arroyo-LeFebre, Housing Manager

Description: Access the Takoma Park Grant Portal The City of Takoma Park Housing and Community Development Department (“the City”), is seeking proposals from qualified nonprofit organizations to provide tenant organizing and technical assistance services for residents of multifamily rental housing within the City of Takoma Park. The selected nonprofit organization will work with tenants in multifamily rental properties to build tenant associations, provide guidance to support their continued operation, and develop tools to help residents facilitate positive and meaningful conversations with landlords. The purpose of this Request for Proposals (RFP) is to select one qualified nonprofit organization to conduct outreach, organize tenant associations, provide leadership and governance training, and offer ongoing technical assistance to support stable, sustainable tenant-led associations. The contract term resulting from this RFP shall be for twelve (12) months with the option of a renewal subject to funding availability and contractor performance. Award of any contract is contingent upon the availability of appropriated funds and compliance with all applicable City procurement requirements. Scope of Services/Work The selected nonprofit organization (“Contractor”) shall be responsible for delivering all services and producing all deliverables outlined in the RFP within the contract period. Community Outreach and Engagement The Contractor shall conduct proactive tenant outreach and organizing services resulting in the formal registration of no fewer than two (2) new tenant associations with the City of Takoma Park during the contract term, that meet all City tenant association eligibility criteria. The Contractor shall conduct specific organizing activities in the community, outlined in the RFP. Implementation and Support The Contractor shall build relationships with tenants and identify potential leaders within the community. The Contractor shall provide a minimum of four technical assistance sessions per tenant association focused on leadership development, conflict resolution, organizational governance, and communications. The Contractor shall educate tenants on City eligibility requirements for tenant association registration and provide language-accessible services and reasonable accommodations in compliance with ADA and Title VI requirements. Toolkit Deliverables The Contractor shall develop and deliver a digital Tenant Association Toolkit, with printed copies provided upon request. Publication Date/Time: 2/23/2026 12:00 AM Closing Date/Time: 4/15/2026 5:00 PM Submittal Information: Proposals must be submitted electronically through the City's grant portal. Contact Person: Paloma Arroyo-LeFebre, Housing Manager City of Takoma Park 7500 Maple Avenue Takoma Park, Maryland 20912 Phone: 301-891-7222 Email: palomal@takomaparkmd.gov Special Requirements: The nonprofit organization will submit a proposal in response to this RFP. The proposal must contain sufficient information to enable the Selection Committee to evaluate the nonprofit organization’s capabilities and experience. The proposal should include all that is outlined in the Proposal Submission section of the RFP. Miscellaneous: General clarifications and questions related to this RFP may be submitted in writing and emailed to palomal@takomaparkmd.gov, no later than Wednesday, April 8, 2026. Please include “RFP #HCD-2026-01 Question” in the subject line of the email. All questions will be answered via email. Related Documents: RFP: Tenant Organizing for Multifamily Buildings [#HCD-2026-01] (PDF)

Attachment Preview

REQUEST FOR PROPOSALS

RFP # HCD-2026-01

CONTRACT FOR SERVICES

TENANT ORGANIZING FOR MULTIFAMILY BUILDINGS

RFP Issuance Date: Monday, February 23, 2026

Proposal Submission Deadline: 5:00 p.m., Wednesday, April 15, 2026

For technical information, please contact:

Paloma Arroyo-LeFebre

City of Takoma Park

7500 Maple Avenue, Takoma Park, MD 20912

Phone: 301‐891‐7222

E‐mail: PalomaL@takomaparkmd.gov

1

Contents

NOTICE TO POTENTIAL RESPONDENTS........................................................................................................... 3

PURPOSE ......................................................................................................................................................... 4

SCOPE OF SERVICES AND DELIVERABLES ........................................................................................................ 4

RFP TIMELINE .................................................................................................................................................. 6

PROPOSAL SUBMISSION ................................................................................................................................ 6

SELECTION PROCESS ....................................................................................................................................... 7

QUESTIONS .......................................................................................................................................................

GENERAL CONDITIONS.................................................................................................................................. 10

SUBMISSION FORMS..................................................................................................................................... 14

CITY OF TAKOMA PARK MARYLAND QUALIFICATION AND CERTIFICATION STATEMENT .......................... 15

CERTIFICATION OF NON-INVOLVEMENT IN THE NUCLEAR WEAPONS INDUSTRY ..................................... 17

LIVING WAGE REQUIREMENTS CERTIFICATION ......................................................................................... 18

SAMPLE CONTRACT ...................................................................................................................................... 20

2

NOTICE TO POTENTIAL RESPONDENTS

REQUEST FOR PROPOSALS

RFP # HCD-2026-01

CONTRACT FOR SERVICES

TENANT ORGANIZING FOR MULTIFAMILY BUILDINGS

Proposals For:

Contract for Services for TENANT ORGANIZING FOR MULTIFAMILY

BUILDINGS.

Publication Date:

Request for Proposal documents will be available beginning Monday,

February 23, 2026. Bid packages may be obtained from the City of Takoma

Park website at https://takomaparkmd.gov/Bids.aspx.

Deadline:

Proposals are due no later than 5:00 p.m. EST, Wednesday, April 15, 2026.

Scope of Work:

The City of Takoma Park Maryland is seeking a qualified and experienced firm

to conduct Tenant Organizing services for multifamily buildings located in

Takoma Park.

Contact:

Paloma Arroyo-LeFebre, Housing Manager

Housing and Community Development Department

City of Takoma Park, Maryland

7500 Maple Avenue, Takoma Park, MD 20912

Phone 301-891-7222

Email PalomaL@TakomaParkMD.gov

3

PURPOSE AND SCOPE OF SERVICES AND DELIVERABLES

TENANT ORGANIZING FOR MULTIFAMILY BUILDINGS

RFP # HCD-2026-01

Purpose

The City of Takoma Park Housing and Community Development Department (“the City”), is seeking

proposals from qualified nonprofit organizations to provide tenant organizing and technical

assistance services for residents of multifamily rental housing within the City of Takoma Park. The

selected nonprofit organization will work with tenants in multifamily rental properties to build

tenant associations, provide guidance to support their continued operation, and develop tools to

help residents facilitate positive and meaningful conversations with landlords.

The City aims to implement effective organizing strategies in partnership with a Nonprofit

organization that will ultimately support the creation of tenant associations and empower residents

to collaborate with their Landlords long-term. The ultimate goal is to address tenant concerns and

improve the overall living environment. The City is committed to ensuring safe, affordable, and

stable housing for all residents. As part of this commitment, the City recognizes the importance of

tenant organizing in fostering a collaborative environment between tenants, property owners, and

the City. Tenant organizing is critical in tenant rights advocacy, improving living conditions, and

preserving affordable housing.

The purpose of this Request for Proposals (RFP) is to select one qualified nonprofit organization to

conduct outreach, organize tenant associations, provide leadership and governance training, and

offer ongoing technical assistance to support stable, sustainable tenant-led associations. The

contract term resulting from this RFP shall be for twelve (12) months with the option of a renewal

subject to funding availability and contractor performance. Award of any contract is contingent

upon the availability of appropriated funds and compliance with all applicable City procurement

requirements.

Scope of Services and Deliverables

The selected nonprofit organization (“Contractor”) shall be responsible for delivering all services

and producing all deliverables outlined below within the contract period. All tasks identified in this

section are considered mandatory minimum requirements.

Community Outreach and Engagement

The Contractor shall conduct proactive tenant outreach and organizing services resulting in the

formal registration of no fewer than two (2) new tenant associations with the City of Takoma Park

during the contract term.

Each tenant association must

• Have at minimum three (3) elected officers; and

• Demonstrate documented participation from at least one-third (1/3) of occupied rental

units within the building at time of registration.

4

SCOPE OF SERVICES AND DELIVERABLES

TENANT ORGANIZING FOR MULTIFAMILY BUILDINGS

RFP # HCD-2026-01

Organizing activities shall include

• Door-to-door outreach, phone and written communications, and informational meetings;

• Identification and recruitment of tenant leaders;

• At least two leadership and governance trainings per association.

Implementation and Support

• Build relationships with tenants and identify potential leaders within the community;

• Provide a minimum of four technical assistance sessions per tenant association focused on

leadership development, conflict resolution, organizational governance, and

communications;

• Educate tenants on City eligibility requirements for tenant association registration;

• Provide language-accessible services and reasonable accommodations in compliance with

ADA and Title VI requirements.

Toolkit Deliverables

The Contractor shall develop and deliver a digital Tenant Association Toolkit, with printed copies

provided upon request. The Toolkit shall include:

• Officer roles and responsibilities of elected officials and members

• Meeting facilitation guidance

• Tenant engagement strategies

• Tenant-landlord communication templates

• Additional resources (i.e. translation services)

Reporting and Documentation

The Contractor shall hold three (3) to four (4) tenant association meetings in the community and

provide the meeting minutes, documenting meeting dates, agenda topics, discussion summaries,

and any action items. The Contractor shall maintain attendance logs for internal program

evaluation purposes only.

The Contractor shall submit monthly written progress reports to the Housing and Community

Development Department. Reports shall include:

• Description of activities undertaken;

• Number of residents engaged;

• Status of tenant associations formed; and

• Barriers, challenges, and technical assistance needs.

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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