Project Information

Bid Title

Patrol Rifle Systems and Accessories

Issuing Agency

Hillsborough town

Location

California

Published Date

May 27, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Patrol Rifle Systems and Accessories

Proposals Due: Tuesday, June 30, 2026, 5 p.m.

Submission: Proposals must be sent electronically to Captain Geoff Chenier at gchenier@hillsborough.net .

Description: The Town of Hillsborough seeks proposals from qualified firms for the furnishing of patrol rifle systems, optics, suppressors, and associated duty accessories.

Contact: Geoff Chenier at gchenier@hillsborough.net

RFP Documents:

1. Â Request for Proposal (RFP)
2. RFP Questions and Answers

Attachment Preview

TOWN OF HILLSBOROUGH

HILLSBOROUGH POLICE DEPARTMENT

REQUEST FOR PROPOSALS FOR

PATROL RIFLE SYSTEMS AND ACCESSORIES

Submit Proposal to:

Town of Hillsborough

Attention: Captain Chenier

Email: gchenier@hillsborough.net

Due Date:

Tuesday, June 30, 2026

Time: 5:00 p.m. PDT

TOWN OF HILLSBOROUGH

NOTICE INVITING PROPOSALS

PATROL RIFLE SYSTEMS AND ACCESSORIES

PUBLIC NOTICE IS HEREBY GIVEN that proposals will be received by the Town of Hillsborough

(“Town”) in the office of the Hillsborough Police Department, Attention: Captain Geoff Chenier,

via email at gchenier@hillsborough.net, until 5:00 p.m., Tuesday, June 30, 2026. Proposals

received after this date will be rejected as non-responsive. Faxed proposals will not be accepted.

The Town is requesting proposals to provide patrol rifle systems, optics, suppressors, and

associated accessories for the Hillsborough Police Department.

The award of this contract is subject to available budget adequate to carry out the provisions of

the proposed agreement including providing the Equipment described in this RFP. The Town

reserves the right to reject any or all proposals determined not to be in the best interest of the

Town.

Interested parties may obtain copies of the above-mentioned RFP at

https://www.hillsborough.net/204/Public-Bids-RFPs.

TOWN OF HILLSBOROUGH

REQUEST FOR PROPOSALS

PATROL RIFLE SYSTEMS AND ACCESSORIES

BACKGROUND AND INTRODUCTION

The Town of Hillsborough (“Town”) is requesting proposals from qualified firms

(“Proposers”) for the furnishing of patrol rifle systems, optics, suppressors, and associated duty

accessories (“Equipment”), which shall be provided under the general direction of the Town

Manager or his designee.

The Hillsborough Police Department is replacing its current patrol rifle inventory due to

age, increased maintenance requirements, and the expiration of manufacturer support. The Town

seeks a standardized platform to improve operational consistency, reduce lifecycle maintenance

complexity, and ensure reliable performance under duty conditions.

The Town intends to procure twenty-eight (28) complete patrol rifle systems configured

for law enforcement operations.

I.

CITY CONTACT

The principal contact for the Town will be Captain Geoff Chenier, Hillsborough Police

Department, (gchenier@hillsborough.net), or a designated representative, who will coordinate the

assistance to be provided by the Town to the Proposer.

II. REQUEST FOR PROPOSALS

A. GOODS/EQUIPMENT REQUESTED

The Equipment sought under this Request for Proposals (“RFP”) is set forth in more detail

in Exhibit “A,” attached hereto and incorporated herein by this reference. Notwithstanding the

inclusion of such Equipment in Exhibit “A” the final scope of Equipment Specifications negotiated

between Town and the successful Proposer shall be set forth in the Agreement (“Agreement”)

executed by and between Town and the successful Proposer. A copy of the sample Equipment

Purchase Agreement is attached hereto as Exhibit “B” and incorporated herein by this reference.

B. Content and Format of Proposal

Proposals shall be concise, well organized and demonstrate qualifications and applicable

experience. Proposals shall be in the following order and shall include:

1. Cover Letter. Provide a cover letter and introduction, including the name

and address of the organization and individual submitting the proposal, together with the name,

address, telephone and fax numbers, and e-mail address of the contact person who will be

authorized to represent the organization, and an expression of the Proposer’s ability and desire

to meet the requirements of this RFP. The letter must be signed by an individual authorized to

bind the firm contractually.

2

a. Proposer Statement Of Qualifications. Describe the Proposer’s resources,

experience, and capabilities as they relate to providing the Equipment.

Submit in the order identified below:

b. Executive Summary. An executive summary should briefly describe the

Proposer’s qualifications and ability to supply the Equipment.

(i) Qualifications and Experience. The proposal should:

(a) Provide a description of how the Proposer’s

experience, technical and professional skills will

meet the goals and fulfill the general functions

identified in this RFP.

(b) Any key staff members who would be involved in the

performance of the scope of equipment. Provide

their resumes, describe their experience, and

identify their proposed role for the Project.

(c) State the number of years the firm has conducted

business.

(d) Provide a description of the three most relevant

contracts held within the last five years.

(ii) Evidence: Of California Licensing. The proposal should

include appropriate documentation showing the Proposer is

properly licensed in the State of California to supply the

Equipment requested in the scope of work.

(iii) References: The Proposer shall provide a minimum of three

(3) client references, preferably city, county, or special

district governments for whom the Proposer has previously

supplied equipment of similar type and scope within the last

5 years.

(iv) Subcontractors: The Proposer shall identify functions that

are likely to be subcontracted and identify the subcontractor

that is anticipated to perform each function, if known at this

time.

c. Proposed Method to Supply the Equipment. Describe the technical and

management approach to providing the Equipment to Town. Proposer

should take into account the scope of the Project, goals of Town, and

general functions required. Include a draft schedule of tasks, milestones,

and deliverables that will provide for timely provision of the Project. In

reviewing the scope of work, the Proposer may identify additional

necessary tasks and is invited to bring these to Town’s attention within the

discussion of its proposed method to accomplish the Project.

3

d. Certification of Proposal. This section shall state: “The undersigned hereby

submits its proposal and, by doing so, agrees to furnish the Equipment to

Town in accordance with the Request for Proposal (RFP), and to be bound

by the terms and conditions of the RFP.”

e. Sealed Fee Proposal. Please provide an itemized, not-to-exceed fee

proposal for the Equipment. The fee proposal shall include unit pricing,

extended totals, shipping and delivery costs, and any optional accessories

or components.

2. Insurance: (limit: 8 pages - not including supporting documentation) See

the Agreement, attached hereto as Exhibit “B,” for a description of the insurance requirements.

3. Litigation: (limit: 1 page) Provide litigation history for any claims filed by

your firm or against your firm related to the supply of equipment in the last five (5) years.

4. Other Information: (limit: 4 pages) This section shall contain all other

pertinent information regarding the following:

a. Description of any previous involvement with the Town.

b. A statement that the Proposer has no conflicts of interest in

connection with supplying the Equipment.

5. Certification of Proposal: This section shall state:

“The undersigned hereby submits its proposal and, by doing so, agrees to furnish

Equipment to the Town in accordance with the Request for Proposal (RFP), and to be bound by

the terms and conditions of the RFP.”

6. Appendices: (limit: 2 pages)

C. No Deviations from the RFP

In submitting a proposal in response to this RFP, Proposer is certifying that it takes no

exceptions to this RFP including, but not limited to, the Agreement. If any exceptions are taken,

such exceptions must be clearly noted in the proposal and may be reason for rejection of the

proposal. As such, Proposer is directed to carefully review the sample Agreement and, in

particular, the insurance and indemnification provisions therein.

D. Selection Process

1. The Town will evaluate proposals based on the following criteria:

a. Licensing and Conflict of Interest – Proper licensure in California

and absence of actual or potential conflicts of interest.

b. Cover Letter and Proposal Completeness – Clarity,

responsiveness, and overall organization of the proposal, including

submission of all required items.

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Commodity Codes

• NAICS 332994Small Arms, Ordnance, and Ordnance Accessories Manufacturing
• NAICS 561612Security Guards and Patrol Services

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