Project Information

Bid Title

Vending Machine Services for the Community Recreation Center

Issuing Agency

City of Grand Junction

Location

Colorado

Published Date

May 14, 2026

Closing Date

Jun 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Vending Machine Services for the Community Recreation Center
RFP 5915-26-KF
Responses Due June 2, 2026, before 1:00 p.m.

• Solicitation (PDF )
• Addendum 1 (PDF)

Attachment Preview

Request for Proposal

RFP-5915-26-KF

Vending Machine Services for the

Community Recreation Center

Proposal Deadline

June 2, 2026, before 1:00 p.m. (Mountain Daylight Time)

Electronic Submission Only

Proposals Must Be Submitted Exclusively Through

BidNet Direct® – Rocky Mountain E-Purchasing System (RMEPS)

????https://www.bidnetdirect.com/colorado/city-of-grand-junction

Important Notice

The City of Grand Junction does not control or administer vendor access to the BidNet®

Direct system. Proposers are solely responsible for ensuring a successful submission.

Technical assistance must be requested directly from BidNet at (800) 835-4603.

Virtual Solicitation Opening

All City solicitation openings will be conducted virtually.

For meeting access and participation details, refer to Section 1.9.

Purchasing Agent Contact

Kathleen Franklin

kathleenf@gjcity.org

970-244-1513

Table of Contents

Section 1.0. Administrative Information & Conditions for Submittal........................ 4

1.4. Purpose: ............................................................................................................ 4

1.9. Submission: ....................................................................................................... 5

Section 2.0. General Contract Terms and Conditions.............................................. 10

Section 3.0: Insurance Requirements ....................................................................... 19

Section 4.0: Specifications and Scope of Services.................................................. 20

Attachments ............................................................................................................. 28

Attachment A – Community Recreation Center Floor Plan (Full Facility Overview) ................ 28

Attachment B – Vending Locations (Highlighted Floor Plan) ................................................... 28

Attachment C – Vending Locations with Dimensions and Electrical Access ........................... 28

Attachment D – Front Entrance and Media Zone Orientation .................................................. 28

Tentative Calendar of Events:.................................................................................. 28

Event and Details

Date

Solicitation Issued/Posted

Published via BidNet® Direct – RMEPS

May 4, 2026

Inquiry Deadline

May 18, 2026

All questions regarding this solicitation must be submitted no later

than 5:00 p.m. MDT

Final Addendum Issued (if applicable)

May 20, 2026

Proposal Submission Deadline

June 2, 2026

Electronic submission via BidNet® Direct only, before 1:00 p.m. MDT

Evaluation of Proposals

Internal review by City-appointed evaluation committee

June 2 -12, 2026

Interviews (if required)

By invitation only; may be conducted virtual or in-person

June 29-30, 2026

Tentative Interview Time Blocks:

• June 29, 2026 (12:00 p.m. – 4:00 p.m.)

• June 30, 2026 (12:00 p.m. – 4:00 p.m.)

Notice of Intent to Award (Tentative)

Subject to completion of evaluation and interviews (if applicable)

July 8, 2026

RFP-5915-26-KF

Page 2 of 44

Contract Execution

Contingent upon required approvals and funding availability

July 10, 2026

Section 5.0: Preparation and Submittal of Proposals .............................................. 30

Section 6.0. Evaluation Criteria and Factors ............................................................ 35

Section 7.0. Solicitation Response Form .................................................................. 41

Receipt of Addenda ................................................................................................. 43

Required Submittals................................................................................................. 43

Proposer Information and Authorization................................................................... 43

Subcontractor Disclosure ......................................................................................... 44

Online Documents:

City of Grand Junction, Parks & Recreation – About

Community Recreation Center Information

RFP-5915-26-KF

Page 3 of 44

Section 1.0. Administrative Information & Conditions for Submittal

1.1. Americans with Disability Act (ADA) Compliance Mandate: All documents

produced and submitted in response to this solicitation shall comply with the

requirements of HB21-1110, including §§24-85-101, C.R.S., et seq., and the

Accessibility Standards for Individuals with a Disability established by the Colorado

Office of Information Technology under §24-85-103(2.5), C.R.S.

All documents shall conform to the State of Colorado’s technology accessibility

standards, including Level AA compliance with the most current version of the Web

Content Accessibility Guidelines (WCAG), as adopted by the State.

1.2. Required Review: The Proposer is responsible for thoroughly reviewing all

solicitation documents to gain a complete understanding of the scope, specifications,

service requirements, and all applicable rules, regulations, laws, conditions,

instructions, and procurement policies related to this solicitation and the Services

described herein.

1.3. Issuing Office: This solicitation is issued by the City of Grand Junction, Colorado

(“City”). The Purchasing Agent responsible for this procurement is:

Kathleen Franklin

kathleenf@gjcity.org

All inquiries, concerns, clarifications, or communications regarding this solicitation,

including those related to the process, specifications, or Scope of Services, shall be

submitted in writing to the Purchasing Agent.

Communication with any other City employee or representative regarding this

solicitation may result in disqualification of the Proposer’s submission, at the City’s

sole discretion.

1.4. Purpose: The City of Grand Junction, Colorado, is soliciting competitive proposals

from qualified Contractors to provide vending machine services at the Community

Recreation Center (“CRC”). The selected Contractor shall furnish, install, stock,

operate, service, and maintain vending machines that dispense non-alcoholic

beverages and snack/food items in designated locations within the facility.

Section 4.0 of this solicitation describes the project objectives, service requirements,

facility conditions, and performance standards (Scope of Services). All Services shall

be performed in accordance with the terms and conditions set forth in the Solicitation

and incorporated into any resulting Contract.

1.5. Non-Mandatory Pre-Proposal Meeting or Site Visit: No pre-proposal meeting or

site visit will be conducted for the Solicitation.

Proposers shall rely on the information provided in the Solicitation, including all

attachments, and are responsible for submitting any questions or requests for

clarification in writing to the Purchasing Agent in accordance with Section 1.19.

1.6. The City: The City will act by and through its authorized representative(s).

RFP-5915-26-KF

Page 4 of 44

1.7. Compliance: By submitting a proposal, the Proposer acknowledges and agrees to

comply with all terms, conditions, requirements, and instructions contained in this

solicitation, including any modifications issued through addenda. If a Proposer

identifies any ambiguity, omission, or conflict within the solicitation documents that

might affect its understanding of the requirements, the Proposer shall request

clarification from the Purchasing Agent prior to the inquiry deadline. Failure to request

clarification shall not relieve the Proposer of its obligation to comply fully with the

requirements of the Contract.

1.8. Controlling Authority: The 2024 version of the City Procurement Policy is

controlling.

1.9. Submission: Proposers shall prepare and submit proposals in accordance with the

requirements outlined in Section 5.0, Preparation and Submittal of Proposals. All

proposals shall adhere to the formatting, content, and submission guidelines specified

in that section.

To participate in the public proposal opening, Proposers and interested parties may

refer to the virtual meeting information provided below:

Solicitation Opening: RFP-5915-26-KF

Vending Machine Services for the Community Recreation Center

Date/Time: June 2, 2026, 1:00 p.m. (America/Denver)

Please join the meeting from a computer, tablet, or smartphone:

????https://meet.goto.com/795803005

Or join the meeting by phone.

Access Code: 795-803-005

United States: +1 (646) 749-3122

To join from a video-conferencing room or system:

Meeting ID: 795-803-005

Dial in or type: 67.217.95.2 or inroomlink.goto.com

Or dial directly: 795803005@67.217.95.2 or 67.217.95.2##795803005

Get the app now and be ready when the meeting starts:

????https://meet.goto.com/install

1.10. Public Disclosure Notice: Pursuant to the Colorado Open Records Act (CORA), all

materials submitted in response to this solicitation shall be considered public records

and may be subject to public disclosure, except for information specifically designated

as confidential, proprietary, or trade secret by the Proposer, and only to the extent

permitted by law.

Upon award and execution of a contract, the solicitation file, including all responsive

proposals, shall be available for public inspection in accordance with CORA and upon

RFP-5915-26-KF

Page 5 of 44

Commodity Codes

• NAICS 454210Vending Machine Operators

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