Project Information

Bid Title

RFP #04-25/26 Bobby Richardson Sports Complex Renovation CM-R.

Issuing Agency

City of Sumter

Location

South Carolina

Published Date

Dec 22, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP #04-25/26

Original Source

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Bid Documents

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Project Description

RFP / RFQ #	Submission Deadline	Documents
RFP /  RFQ # RFP #04-25/26 Bobby Richardson Sports Complex Renovation CM-R.	Submission Deadline Tuesday, January 6, 2026 by 2:00 PM/ET.	Documents rfp-04-25-26-bobby-richardson-sports-complex-cm-r.pdf AND addendum-1-responses-to-questions.pdf

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Request for Proposal

RFP# 04-25/26

Bobby Richardson Sports Complex Renovation

CM @ Risk

RFP Issuance Date:

Thursday, December 4, 2025

Response Deadline is:

Tuesday, January 6, 2026, at 2:00 PM EST

Submit Proposal Electronically at:

https://www.sumtersc.gov/procurement/rfp-rfq

Deadline to Request Additional Information and Ask Questions is:

Thursday, December 18, 2025 at 2:00 PM EST

All questions will be posted and answered on the City’s website by:

Monday, December 22, 2025 by 4:00 PM ET

General Questions about submission should be directed to Procurement:

Tony Butts, Procurement Agent

by E-mail Only: tbutts@sumtersc.gov

Technical Questions about the project should be directed to the Project Manager:

Tripper Lee, Construction Manager

By E-mail Only to: tlee@sumtersc.gov

RFP #04-25/26 Bobby Richardson Sports Complex Renovation Project CM-R

Page 1 | 17

PROJECT OVERVIEW

PROPOSALS WILL BE RECEIVED BY THE CITY OF SUMTER, SOUTH CAROLINA, for the above titled

project. This solicitation is a Request for Proposals (RFP).

SUBMISSION DEADLINE. Proposals must be received no later than 2:00 PM ET on Tuesday,

JANUARY 6, 2026.

SUBMISSION. Proposals must be submitted electronically ONLY, as discussed further in Section 3 of this

solicitation.

CONTRACT. The City anticipates entering a contract with one (1) firm who submits the proposal judged to

be most advantageous to the City. The selected firm shall be required to sign formal contract documents

included in this RFP document (the “Contract”). The proposer understands that this RFP does not constitute

an agreement or a contract with the proposer. A proposal is not binding until proposals are reviewed and

accepted by the City Council of the City and the Contract is executed by both parties.

DEVELOPMENT COSTS. The City shall not be liable for any expense incurred in connection with preparation

of a response to this RFP. Proposers should prepare a straightforward and concise description of the

proposer’s ability to meet the requirements of the RFP.

RESERVED RIGHTS. The City reserves the right to accept or reject any and/or all proposals, to cancel the

Project as defined below, to waive irregularities and technicalities, and to request resubmission. The City

shall be the sole judge of whether any proposal and/or the resulting Agreement is in its best interest, and

its decision shall be final. The City reserves the right to accept or reject all or any part of a submission, if it is

deemed in the best interest of the City. The City, in its sole discretion, may expand the scope of work to

include additional requirements. The City reserves the right to investigate as it deems necessary to

determine the ability of any proposer to perform the work or services requested. Each proposer, upon

request, shall provide such information as the City deems necessary to make a determination.

GENERAL The City of Sumter, South Carolina (“City”) is requesting qualified firms to submit technical and fee

proposals and to participate in a formal interview (if requested by the City), all as described herein, to further

define the firm’s qualifications to serve as a Construction Manager-At Risk (CM-R) for the City of Sumter

Bobby Richardson Sports Complex Renovations (“Project” or “project”). The successful firm will be asked to

provide preconstruction and construction management services in accordance with the terms, conditions,

and requirements set forth in this Request for Proposal.

Design and construction for this project must comply with all Federal, State and Local laws, statutes,

ordinances, and the rules and regulations of all authorities having jurisdiction over the project and shall

apply to the contract and the project throughout, and they will be deemed to be included in the contract the

same as though herein written out in full. The City, with the assistance of Dan Dodd of FitFields (Designer),

is currently beginning development of construction documents to define the project scope, budget and

schedule for the project. The successful respondent is expected to be a major contributor to the final

approval of the scope, logistics, cost, and schedule during preconstruction services, including phasing (if any)

and sequence of construction of the project. Authorization to proceed with services beyond the

preconstruction services is contingent upon the decision of the City to move forward with the Project and

approval by the City of a Guaranteed Maximum Price (GMP) for the construction of the Project.

The successful proposer will provide preconstruction services including, but not limited to: schedule and

constructability reviews; verify the Design Team estimate; value engineering (VE); identification of

alternatives in project delivery phasing and early procurement options; contingent selection of certain trade

RFP #04-25/26 Bobby Richardson Sports Complex Renovation Project CM-R

Page 2 | 17

subcontractors pursuant to a request for proposal (“RFP”) procurement method; preliminary pricing of

general conditions site services and the general and trade contracts; and preliminary construction

scheduling. These activities will support the development and submission of a GMP as the construction

documents prepared by the design team reach a point for pricing near the end of the design phase.

Provided that the City decides in its discretion to continue with the construction of all or part of the Project,

and contingent further upon the City and CM-R agreeing upon a GMP, the CM-R will provide construction

services for the Project, managing and delivering all aspects of the construction of the Project, including

holding all or a majority of subcontracts and supplier contracts, developing an overall project master schedule

(which will also become a contractual obligation), coordinating with the utility companies and managing the

replacement of existing utility lines, management and coordination of all construction permit approvals, trade

contracts and subcontracts, shop drawings, change orders and punch lists, and delivery of record drawings, OEM

manuals and warranties. The City and the Designer will routinely inspect construction to protect the City’s

interests and to validate pay applications. The project will be subject to all third-party inspections as required.

In selecting a firm, the City will place great emphasis on the experience of the firm and assigned personnel in

providing similar services on projects of similar magnitude and complexity as the proposed project. Selection

preference will be toward firms that demonstrate substantial depths of knowledge and resources in the

successful application of the principles of CM-R and general contracting, scheduling, contract coordination and

compliance and budget control on projects of similar scope and complexity, and who are familiar with State,

County, and City laws, ordinances, and codes. Small and minority business enterprises as certified by the Small

and Minority Business Assistance Office (SMBAO) are encouraged to respond to this request.

Final decision and selection of CM-R rests solely with the City. The City makes no guarantee that any award will

be made as a result of the solicitation and reserves the right to accept or reject any or all submittals; waive

any informalities, irregularities or minor technical inconsistencies; or delete any item or requirementfrom

this solicitation or any resultant contract when deemed to be in the City’s best interest. The City reserves

the right terminate the contract at the end of Pre-construction Phase and is in no way obligated to enter

contract for Construction Services. Any and all representations made within the Technical or Fee Proposal

or during the Interview shall be binding on the proposer.

Please note that the Owner considers response to this Request for Proposal by competing firms as purely

voluntary and is under no financial obligation to said firms regarding the contents of their proposal.

RFP #04-25/26 Bobby Richardson Sports Complex Renovation Project CM-R

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PROJECT SUMMARY

This project is a complete renovation of the existing Bobby Richardson Sports Complex, upgrading it to an

elite level tournament facility. The scope consists of five synthetic turf baseball/softball fields including a

Championship Field and a large synthetic turf Practice Field and two covered batting cages. Each field

includes a scoreboard, batter’s eye, two dugouts, two bull pens, two sets of bleachers, a covered scorer’s

table, field fencing, sports netting, and sports field lighting. A two-story concessions and restroom building

with a wraparound porch adjacent to a central monument statue of Sumter’s own Bobby Richardson will

serve as a hub along a primary pedestrian axis. An entry plaza will maintain flexible space for vendor tents,

food trucks, and boast an entry pavilion that will double as a ticket booth and pick-up area shade structure.

Existing parking will be improved with additional parking spaces and a drop-off area. Additionally, a

dedicated maintenance yard and storage building will be adjacent to the practice field.

PROJECT SCOPE

1. Assist the Design Team with investigation and documentation and detail as needed for incidental field

verifications.

2. Coordinate with the City Construction Staff and Design Team to participate in milestone reviews of the

design documents at the following milestones:

a. Design Phase

i. Attend progress meetings during this phase. Assume four progress meetings.

b. Create a list of questions and concerns related to the construction process and individual

elements of construction which may impact cost or duration.

c. Construction Documents midpoint review. Provide Broad scope GMP (Guaranteed Maximum

Price) of the midpoint Construction Documents. Provide a list of coordination issues and Value

Engineering Possibilities.

i. Attend progress meetings during this phase. Assume three progress meetings.

d. Construction Documents Pricing/Permits review. Work with the Design Team, Permits

Department, and major subcontractors to review the documents and create a construction

budget for review.

i. Attend progress meetings during this phase. Assume three progress meetings.

3. Construction Phase/Scheduling - establish milestone reviews and procedures for communication between

The City, General Contractor and the Design Team to ensure close, fast, quality communication.

a. Schedule preconstruction conferences with all major subs as part of the overall schedule.

b. Update the schedule monthly before OAC construction meetings.

c. Communicate often and well.

4. As the completion of construction approaches, time must be included in the schedule before the grand

opening, for the training of operations staff. The training will be conducted by each of the major

subcontractors and equipment suppliers. Schedule the training after Substantial Completion of the project

has been designated.

5. 11 months following the Certificate for Substantial Completion, conduct a Punch List walk-through with

representatives of the design team, the city, and the theatre operations staff. Review the equipment

operations, finishes, and equipment.

6. 30 days following the one-year Punch List complete the certification of the punch list repairs by the City,

GC and the GC’s subcontractors.

End of Scope

RFP #04-25/26 Bobby Richardson Sports Complex Renovation Project CM-R

Page 4 | 17

GENERAL

PROJECT PROCUREMENT

The selection of the CM-R will comply with the guidelines of the City of Sumter Code of Ordinances, Ordinance

No. 2319 including all subsequent Amendments, An Ordinance Establishing Procurement Procedures for the City

of Sumter, South Carolina. Proposals will be evaluated by the City’s Selection Committee based on the evaluation

matrix set forth herein. The selected firm shall be the firm that scores the highest, offering a technically superior

combination of demonstrated performance, relevant experience, technical and professional qualifications, and

fair and reasonable pre-construction and construction fees.

POINTS OF CONTACT

The City designates the following as the points of contact for this solicitation. Respondents shall restrict all contact

with the City and direct all questions, including questions regarding terms and conditions, to the following people.

Questions regarding RFP submission:

Tony Butts

Procurement Agent

P.O. Box 1449

Sumter, SC 29151

Email: tbutts@sumtersc.gov

All other project questions:

Tripper Lee

Construction Manager

P.O. Box 1449

Sumter, SC 29151

Email: tlee@sumtersc.gov

SCHEDULE

It is understood that while the dates for successful completion of individual elements of the selection and award

process may be adjusted to reflect actual progress, the following dates represent dates that the City believes are

both reasonable and achievable with the full cooperation and support of all parties. Proposers are encouraged to

evaluate their willingness to commit to full and unhindered support of this schedule before electing to participate

in this competition.

• 12/4/2025

• 12/18/2025

• 1/6/2026

• TBD

• TBD

• TBD

Request for Proposal published

Deadline for submission of written questions until 2:00 PM ET

*All questions and answers will be posted on the City’s website by

Monday, December 22nd by 4:00 PM ET.

Deadline for submission of Proposals at 2:00 PM ET

* Electronic Submission ONLY. See Section 3 on page 11.

Evaluations, interviews, if any, and final ranking of firms.

Negotiations conclude (Contract Documents included in RFP Document).

Contract for CM-R services awarded.

PROPOSALS

In order for a proposal to be reviewed, it must satisfy the Prerequisite Criteria set forth in Section 4.2 of this RFP.

Once the initial review of the Proposals is complete, the City may determine, in its discretion, to conduct

interviews of the proposing firms as an aid to the selection process. If the City determines to conduct such

interviews, then, two of the highest ranked firms will be asked to make an oral presentation to the Selection

Committee, at a place and time specified by the City, which will further define the firm’s qualifications to

undertake and complete the Project successfully. The purpose of the interview, if any, will be to meet the

proposed Project Team, to become familiar with key personnel, and to gain a better understanding of the

proposer’s project approach and ability to meet the stated objectives for the Project.

RFP #04-25/26 Bobby Richardson Sports Complex Renovation Project CM-R

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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