Project Information

Bid Title

Emergency Medical Services

Issuing Agency

City of Pasadena

Location

Texas

Published Date

Jan 30, 2026

Closing Date

Feb 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-002

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number	Bid Name	Release Date	Due Date
26-002	Emergency Medical Services	01/30/2026	02/16/2026

Attachment Preview

PURCHASING OFFICE

1149 ELLSWORTH DR., SUITE 400

PASADENA. TEXAS 77506

713-475-5532

FAX 713-920-7938

SUBMIT TO:

CITY OF PASADENA

CITY SECRETARY’S OFFICE

1149 Ellsworth DR., SUITE 200

PASADENA, TX 77506

MAILING DATE

1/30/2026

Request for Proposal (RFP)

TITLE

NUMBER

Emergency Medical Services

26-002

PROPOSAL WRITER

Karen Wallace

PRE-PROPOSAL DATE, TIME AND LOCATION

N/A

CLOSING DATED & TIME

4:00pm CST

Monday 2/16/26

NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL

TAXPAYER IDENTIFICATION NUMBER

MAILING ADDRESS

CITY-STATE-ZIP

NO BID: If not submitting a proposal, state reason below and return one copy of this

form

PH:

EMAIL:

FX:

WEB ADDRESS:

TOTAL PROPOSAL AMOUNT:

Proposals are firm for Acceptance for 90 days

Yes

No

Other

Delivery: Calendar days after receipt of Purchase Order:

days (ARO)

Payment Terms:

% , net

I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for

the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this proposal

and certify that I am authorized to sign this proposal for the proposer. In submitting a proposal to the City of Pasadena the proposer offers and agrees

that if the proposal is accepted, the proposer will convey, sell, assign or transfer to the City of Pasadena all rights, titles and interest in and to all causes

to action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of TX for price fixing relating to the particular

commodities or services purchased or acquired by the City of Pasadena. At the City’s discretion, such assignment shall be made and become effective at

the time the City tenders final payment to the proposer.

AUTHORIZED SIGNATURE

DATE

PRINTED NAME/TITLE

Addendum #1

Please initial by all that apply. I acknowledge receipt of the following addendum

Addendum #2

Addendum #3

Addendum #4

Please note the following:

• This page must be completed and returned with your proposal.

• Proposals must be submitted in a sealed envelope and marked with proposal number & closing

date.

• Proposals received after the above closing date and time will not be accepted.

CITY OF PASADENA

PURCHASING OFFICE

TABLE OF CONTENTS

RFP # 26-002

GENERAL REQUIREMENTS FOR PROPOSALS ...................................................................................................... 3

SPECIAL CONDITIONS...............................................................................................................................................8

SPECIFICATIONS ...................................................................................................................................................... 10

EVALUATION OF PROPOSALS ...............................................................................................................................15

PROPOSAL QUESTIONS..........................................................................................................................................16

PROPOSER INFORMATION SHEET ........................................................................................................................18

PROPOSER'S STATEMENT REGARDING INSURANCE COVERAGE COMPLIANCE.........................................19

NON-COLLUSION AFFIDAVIT..................................................................................................................................20

PROPOSER REFERENCES ......................................................................................................................................21

PROPOSAL LABEL...................................................................................................................................................22

ATTACHMENT A ....................................................................................................................................................... 23

CITY OF PASADENA

PURCHASING OFFICE

RFP # 26-002

GENERAL REQUIREMENTS FOR PROPOSALS

These instructions are standard for all contracts for commodities or services issued through the City of Pasadena Purchasing

Department. General Requirements apply to all advertised proposals; however, these may be superseded, whole or in part, by

the SPECIAL CONDITIONS OR OTHER DATA CONTAINED HEREIN.

READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING

ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.

1. TERM CONTRACTS

The CITY of PASADENA acceptance of Proposer’s offer shall be limited to the terms herein unless expressly agreed in

writing by the CITY. If the contract is intended to cover a specific time period, the term will be given in the specifications.

2. ANTI-LOBBYING PROVISION

DURING THE PERIOD BETWEEN THE PROPOSAL MAILING DATE AND THE CONTRACT AWARD, PROPOSERS,

INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR

PROPOSAL WITH ANY MEMBER OF THE PASADENA CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF

CITY-SPONSORED INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE

CITY.

THIS PROVISION IS NOT MEANT TO PRECLUDE PROPOSERS FROM DISCUSSING OTHER MATTERS WITH CITY

COUNCIL MEMBERS OR CITY STAFF. THIS POLICY IS INTENDED TO CREATE A LEVEL PLAYING FIELD FOR ALL

POTENTIAL PROPOSERS, ASSURE THAT CONTRACT DECISIONS ARE MADE IN PUBLIC, AND TO PROTECT THE

INTEGRITY OF THE PROPOSAL PROCESS. VIOLATION OF THIS PROVISION MAY RESULT IN REJECTION OF THE

PROPOSER S PROPOSAL.

3. POTENTIAL CONFLICTS OF INTEREST

An outside consultant or contractor is prohibited from submitting a proposal for services on a CITY of PASADENA project

of which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint

venture or was in any other manner associated by ownership to any party that was a designer or other previous contributor.

If such a consultant or contractor submits a prohibited proposal, that proposal shall be disqualified on the basis of conflict

of interest, no matter when the conflict is discovered by CITY of PASADENA.

4. GOVERNING FORMS

In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications

shall govern. In the event of any conflict of interpretation of any part of this overall document, the City’s interpretation shall

govern.

5. GOVERNING LAW

This proposal solicitation is governed by the competitive bidding requirements of the CITY and Texas Local Government

Code §252, as amended. Proposers shall comply with all applicable federal, state and local laws and regulations. Proposer

is further advised that these requirements shall be fully governed by the laws of the State of Texas and that the CITY of

PASADENA may request and rely on advice, decisions and opinions of the Attorney General of Texas and the City Attorney

concerning any portion of these requirements.

6. APPLICABLE LAW AND VENUE

Any agreement resulting from this RFP shall be construed according to the laws of the State of Texas. The City and vendors

agree that the venue for any legal action under this agreement shall be the Court of Harris County, Texas. In the event that

any action is brought under any agreement resulting from the RFP in Federal Court, the venue for such action shall be in

the Federal Judicial District of Harris County, Texas.

7. IMMIGRATION REFORM and CONTROL ACT (IRCA)

The Immigration Reform and Control Act (IRCA), also Simpson-Mazzoli Act (Pub.L. 99-603, 100 Stat. 3359, signed by

President Ronald Reagan on November 6, 1986) is an Act of Congress which reformed United States immigration law. The

Act made it illegal to knowingly hire or recruit illegal immigrants (immigrants who do not possess lawful work authorization),

required employers to attest to their employees' immigration status, and granted amnesty to certain illegal immigrants who

entered the United States before January 1, 1982 and had resided there continuously. The Act also granted a path towards

legalization to certain agricultural seasonal workers and immigrants who had been continuously and illegally present in the

United States since January 1, 1982.

8. ADDENDA

When specifications are revised, the CITY of PASADENA Purchasing Department will issue an addendum addressing the

nature of the change. Proposers must sign and include it in the returned proposal package.

3

CITY OF PASADENA

PURCHASING OFFICE

RFP # 26-002

9. SILENCE OF SPECIFICATIONS

The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning

any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and

workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this

statement.

10. INSPECTIONS & TESTING

City of Pasadena reserves the right to inspect any item(s) or service location for compliance with specifications and

requirements and needs of the City. If a proposer cannot furnish a sample of a proposal item, where applicable, for review,

or fails to satisfactorily show an ability to perform, the CITY can reject the proposal as inadequate.

11. PROPOSAL FORM COMPLETION

Unless otherwise specified, Proposers must use the proposal forms supplied by the Purchasing Office. Fill out and return

all forms to the City Secretary’s Office. An authorized representative of the proposer should sign the Proposal Sheet. The

contract will be binding only when signed by the CITY of PASADENA.

12. SCANNED OR RE-TYPED RESPONSE

If in its proposal response, proposer either electronically scans, re-types, or in some way reproduces the City’s published

bid package, then in event of any conflict between the terms and provisions of the City’s published bid specifications, or

any portion thereof, and the terms and provisions of the proposal response made by proposer, the City’s proposal

specifications as published shall control. Furthermore, if an alteration of any kind to the City’s published proposal

specifications is only discovered after the contract is executed and is or is not being performed; the contract is subject to

immediate cancellation.

13. PROPOSAL RETURNS including ALTERNATE PROPOSALS

PROPOSER shall return one (1) “ORIGINAL” and one (1) DIGITAL copy on a USB drive of the proposal in a sealed

envelope or package of comparable size. Please cut out and affix the proposal label found on page 23 to the outermost

mailing envelope (UPS, USPS, FEDEX, etc.) of your proposal to ensure proper delivery.

Proposers must return all completed proposals to:

City of Pasadena

City Secretary’s Office

1149 Ellsworth Dr., Suite 200

Pasadena, Texas 77506

by the date and time specified. Late proposals will not be accepted and will be returned to Proposers unopened.

14. SUPPLEMENTAL MATERIALS

Proposers are responsible for including all pertinent data in the returned proposal package. Literature, brochures, data

sheets, specification information, completed forms requested as part of the proposal package and any other facts which

may affect the evaluation and subsequent contract award should be included. Materials such as legal documents and

contractual agreements, which the proposer wishes to include as a condition of the proposal, must also be in the returned

proposal package. Failure to include all necessary and proper supplemental materials may be cause to reject the entire

proposal.

15. DISQUALIFICATION OF PROPOSER

Upon signing this proposal document, a proposer offering to sell supplies, materials, services, or equipment to the CITY of

PASADENA certifies that the proposer has not violated the antitrust laws of this state codified in Texas Business and

Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly

the bid made to any competitor or any other person engaged in such line of business. Any or all proposals may be rejected

if the CITY believes that collusion exists among the proposers.

16. EVALUATION

Evaluation shall be used as a determinant as to which proposal is the most efficient and/or most economical for the CITY.

It shall be based on all factors that have a bearing on price and performance in the user environment. All proposals are

subject to tabulation by the CITY of PASADENA Purchasing Department and recommendation to the governing body.

Compliance with all proposal requirements, delivery and needs of the using department are considerations in evaluating

proposals. The CITY of PASADENA Purchasing Department reserves the right to contact any proposer, at any time, to

clarify, verify or request information with regard to any proposal.

17. PROTESTS

17.1.

All protests regarding the solicitation process must be submitted in written form to the Purchasing Manager within

five (5) working days following the opening of proposals. This includes all protests relating to legal advertisements,

deadlines, proposal openings, and all other related procedures under the Local Government Code, as well as any

4

CITY OF PASADENA

PURCHASING OFFICE

RFP # 26-002

protests relating to alleged improprieties or ambiguities in the specifications contained herein or in the contract

documents.

17.2. Post-award protests must be submitted in written form to the Purchasing Manager within five (5) working days after

award and must specify the grounds upon which the protest is based. A valid protest shall;

17.2.1. Come from an actual proposer or proposer for the contract, and

17.2.2. Who claim to be the rightful awardee. That is, the protest is not valid if filed by a proposer who cannot show

they would be awarded the contract if their protest were accepted.

17.3.

The Purchasing Manager, having authority to make the final determination, will respond within 10 working days to

each substantive issue raised in the protest. Allowances for reconsiderations shall be made only if data becomes

available that was not previously known, or if there has been an error of law or regulation.

18. CONTRACT OBLIGATION

The CITY of PASADENA City Council must award the contract, and the Mayor or other person authorized by the Mayor

must sign the contract before it becomes binding on the CITY of PASADENA or the proposers. Department heads are

NOT authorized to sign agreements for the CITY of PASADENA. Binding agreements shall remain in effect until all products

and/or services covered by this purchase have been satisfactorily delivered and accepted.

19. INDEPENDENT CONTRACTOR

It is expressly understood and agreed by both parties hereto that the City is contracting with the successful vendor as

independent contractor. The parties hereto understand and agree that the City shall not be liable for any claims which may

be asserted by any third party occurring in connection with the services to be performed by the successful vendor under

this contract and that the successful vendor has no authority to bind the City.

20. FISCAL FUNDING

A multi-year arrangement, or any contract continuing as a result of an extension option, must include fiscal funding out. If,

for any reason, funds are not appropriated to continue the contract, said contract shall become null and void on the last

day of the current appropriation of funds. After expiration of the lease, leased equipment shall be removed by the proposer

from the using department without penalty of any kind or form to the CITY of PASADENA. All charges and physical activity

related to delivery, installation, removal and redelivery shall be the responsibility of the proposer.

21. INSURANCE

The Proposer, if awarded a contract, shall maintain insurance coverage reflecting the minimum amounts and conditions

required by the City. A certificate of insurance naming the City of Pasadena as an additional insured and verifying that the

insurance requirements as listed within this solicitation must be submitted to the City of Pasadena within ten (10) business

days from request. The successful vendor will be required to maintain, at all times during performance of the contract, the

insurance detailed in proposal specifications. Failure to provide this document may result in disqualification of proposal.

The original certificate shall be provided to the City of Pasadena, Safety and Risk Management, 1149 Ellsworth Dr.,

Pasadena, TX 77506 and a copy to the City of Pasadena, Purchasing Department, 1149 Ellsworth Dr., Suite 400,

Pasadena, TX 77506.

22. WAIVER OF SUBROGATION

Proposer and proposer’s insurance carrier waive any and all rights whatsoever with regard to subrogation against CITY of

PASADENA as an indirect party to any suit arising out of personal or property damages resulting from proposer’s

performance under this agreement.

23. TERMINATION

The CITY of PASADENA reserves the right to terminate the contract for default if proposer breaches any of the terms

therein, including warranties of proposer or if the proposer becomes insolvent or commits acts of bankruptcy. Such right

of termination is in addition to and not in lieu of any other remedies which the CITY of PASADENA may have in law or

equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper

amount of time, and/or to properly perform any and all services required to the City’s satisfaction and/or to meet all other

obligations and requirements.

24. INDEMNITY

24.1.

CONTRACTOR COVENANTS AND AGREES TO FULLY INDEMNIFY AND HOLD HARMLESS, THE CITY AND

ELECTED OFFICIALS, EMPLOYEES, OFFICERS, DIRECTORS, AND REPRESENTATIVES OF THE CITY,

INDIVIDUALLY OR COLLECTIVELY, FROM AND AGAINST ANY AND ALL COSTS, CLAIMS, LIENS,

DAMAGES LOSSES, EXPENSES, FEES, FINES, PENALTIES, PROCEEDINGS, ACTIONS, DEMANDS,

CAUSES OF ACTION, LIABILITY AND SUITS OF ANY KIND AND NATURE, INCLUDING BUT NOT LIMITED

TO, PERSONAL INJURY OR DEATH AND PROPERTY DAMAGE, MADE UPON THE CITY, DIRECTLY OR

INDIRECTLY ARISING OUT OF RESULTING FROM OR RELATED TO BID ACTIVITIES UNDER THIS BID,

5

Commodity Codes

• NAICS 621111Offices of Physicians (except Mental Health Specialists)

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.