Project Information

Bid Title

NOTICE: seeking proposals for Evidence-Based Wellness Services (FY2027-2028) in Crawford, Houston, Jones, Macon-Bibb, Monroe, Peach, Pulaski, Putnam, Twiggs, & Wilkinson counties

Issuing Agency

Middle Georgia Regional Commission

Location

Georgia

Published Date

Nov 4, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

NOTICE: seeking proposals for Evidence-Based Wellness Services (FY2027-2028) in Crawford, Houston, Jones, Macon-Bibb, Monroe, Peach, Pulaski, Putnam, Twiggs, & Wilkinson counties

• 11/03/2025

MGRC Recent News

Evidence-Based Wellness Services:

The Middle Georgia Regional Commission (MGRC) is soliciting proposals from potential Offerors interested in providing Evidence Based Wellness services for the following counties: Baldwin, Crawford, Houston, Jones, Macon-Bibb, Monroe, Peach, Pulaski, Putnam, Twiggs, and Wilkinson from July 1, 2026 – June 30, 2028.

Proposals should be submitted to Kim Stanton no later than December 22, 2025, 4:00 PM EST.

Please submit one original and four copies of the completed bid proposal. Bids must be packaged, submitted, and received by the Middle Georgia Regional Commission by the due date and due time noted above. Late submissions will not be accepted.

Submit bids to Kim Stanton, Executive Assistant, Middle Georgia Regional Commission 3661 Eisenhower Parkway, MB102 Macon, GA 31206

• Evidence-Based Wellness Services RFP
• Revenue Plan, Units/Persons and Cost Chart
• UCM spreadsheet (MS Excel format, posted 11/3/2025)

Attachment Preview

REQUEST FOR PROPOSAL

Middle Georgia Regional Commission

SFY 2027-2028

MIDDLE GEORGIA REGIONAL COMMISSION

Request for Proposals (RFP)

For

Evidence-Based Wellness Services

FY 2027-FY 2028

(July 1, 2026-June 30, 2028)

Date Due:

Time Due:

December 22, 2025

4:00 P.M. Eastern Standard Time

Please submit one original and four copies of the completed bid proposal. Bids must be

packaged, submitted, and received by the Middle Georgia Regional Commission by the due date

and due time noted above. Late submissions will not be accepted.

Submit bids to:

Kim Stanton

Executive Assistant

Middle Georgia Regional Commission

3661 Eisenhower Parkway, MB102

Macon, GA 31206

1

REQUEST FOR PROPOSAL

Middle Georgia Regional Commission

SFY 2027-2028

Table of Contents

1.0 Introduction ................................................................................................................ 4

1.1 Purpose of Procurement .................................................................................................. 4

1.2 Vision, Mission, and Values of the Middle Georgia Area Agency on Aging ..................... 4

1.3 Overview of the RFP Process ............................................................................................ 4

1.4 Letter Of Intent Requirements. ........................................................................................ 5

1.5 Schedule of Events............................................................................................................ 5

1.6 Restrictions on Communication with Staff....................................................................... 6

1.7 Definitions......................................................................................................................... 6

1.8 Contract Terms ................................................................................................................. 7

2.0 Mandatory Requirements ............................................................................................ 7

2.1 Offeror’s Qualification Requirements .............................................................................. 7

2.2 Business Requirements..................................................................................................... 7

2.3 Mandatory Submission Requirements ............................................................................. 7

2.4 Budget Requirements ....................................................................................................... 8

3.0 Technical Proposal....................................................................................................... 8

3.1 Company Structure........................................................................................................... 8

3.2 Experience ........................................................................................................................ 8

3.3 Financial Stability and Cash Flow...................................................................................... 9

3.4 Business Litigation .......................................................................................................... 10

3.5 Scope of Services for Wellness ....................................................................................... 10

4.0 Budget Proposal ........................................................................................................ 10

4.1 Budget Instructions......................................................................................................... 11

5.0 Proposal Submission.................................................................................................. 11

5.1 Packaging of Proposals ................................................................................................... 11

5.2 Number of Proposal Copies............................................................................................ 11

5.3 Submission of Proposals ................................................................................................. 12

2

REQUEST FOR PROPOSAL

Middle Georgia Regional Commission

SFY 2027-2028

6.0 Assurances ................................................................................................................ 13

6.1 Letter of Transmittal....................................................................................................... 13

7.0 Terms and Conditions ................................................................................................ 15

7.1 Exception to Contract ..................................................................................................... 16

7.2 RFP Amendments ........................................................................................................... 17

7.3 Proposal Withdrawal ...................................................................................................... 17

7.4 Cost of Preparing a Proposal .......................................................................................... 17

7.5 Sample Contract ............................................................................................................. 17

7.6 Conflict of Interest .......................................................................................................... 17

7.7 Minority Business Policy ................................................................................................. 17

8.0 Evaluation Criteria ..................................................................................................... 18

8.1 Administrative Review ................................................................................................... 18

8.2 Technical Proposal Evaluation ........................................................................................ 18

8.3 Identification of Apparent Successful Offeror ................................................................ 19

8.4 Rejection of Proposals/Cancellation of RFP ................................................................... 19

8.5 Appeal of Award Decision .............................................................................................. 19

9.0 Appendices................................................................................................................ 20

9.1 Proposal Face Sheet ........................................................................................................ 21

9.2 Scope of Services – Evidence-based Wellness Services ................................................ 22

9.3 Revenue Plan, Units/Persons, and Cost Chart................................................................ 26

9.4 Uniform Cost Methodology ............................................................................................ 26

9.5 Proposal Checklist........................................................................................................... 26

9.6 Administrative Review Checklist..................................................................................... 28

9.7 Assurances ...................................................................................................................... 29

3

1.0 Introduction

REQUEST FOR PROPOSAL

Middle Georgia Regional Commission

SFY 2027-2028

1.1 Purpose of Procurement

Through this Request for Proposal (RFP), the Middle Georgia Regional Commission (MGRC) is

soliciting proposals from potential Offerors interested in providing Evidence Based Wellness

services for the following counties: Baldwin, Crawford, Houston, Jones, Macon-Bibb, Monroe,

Peach, Pulaski, Putnam, Twiggs, and Wilkinson from July 1, 2026 – June 30, 2028.

The Middle Georgia Regional Commission will accept competitive bids to provide one or more of

the following services:

Evidence-Based Wellness Services

The Middle Georgia Regional Commission may award contracts to service providers in each of

the counties, any combination of counties, or for the region as a whole. The scope of services

provided in the appendices indicates which services must be bid on as a region. The Middle

Georgia Regional Commission has the right to reject any and all Offerors.

1.2 Vision, Mission, and Values of the Middle Georgia Area Agency on Aging

• Vision: The Middle Georgia Area Agency on Aging is the local Aging services leader of a

customer-driven Aging Services Network known for its exemplary teamwork, quality,

innovation, and accountability.

• Mission: The mission of the Middle Georgia Area Agency on Aging is to provide assistance in

the development of new or improved programs to help older persons and their caregivers

through grants for community planning, services, and training, and the development of a

comprehensive service delivery system with a continuum of care to assist older Middle

Georgians and their caregivers in achieving healthy, independent, and self-sufficient lives.

• Values: A strong customer focus, accountability and results, teamwork, dignity, and

empowerment.

1.3 Overview of the RFP Process

The objective of this RFP is to select qualified Offerors to provide the services as outlined in the

RFP on behalf of the Middle Georgia Regional Commission. This RFP process will be conducted

to gather and evaluate responses from Offerors for potential awards. All qualified Offerors are

invited to participate by submitting responses, as further defined herein. After evaluation, all

responses received prior to the closing date of this RFP and following negotiations (if any) and

resolution of any contract exceptions, the preliminary results of the RFP process will be publicly

announced, including the names of all participating Offerors and evaluation results.

4

REQUEST FOR PROPOSAL

Middle Georgia Regional Commission

SFY 2027-2028

Offerors must complete the Request for Proposal and Letter of Transmittal to be considered. The

Middle Georgia Regional Commission has the right to reject any and all proposals or to waive any

technicalities. If there is more than one qualified Offeror for a specific service, a final award will

be based on the Middle Georgia Regional Commission’s review and evaluation of the bids

received. Selected Offerors will become a part of the service delivery system detailed in the

Middle Georgia Regional Commission’s FY 2027-2028 Area Plan on Aging Services to be submitted

to the Georgia Division of Aging Services no later than March 1, 2026. Inclusion in the Area Plan

does not guarantee or imply any grant award for subsequent years.

1.4 Letter Of Intent Requirements

Entities planning to respond to this RFP must submit a Letter of Intent (LOI) to kstanton@mg-

rc.org by November 17, 2025, with the RFP in the subject line of the email. The LOI may be

submitted as an attachment or included in the body of an email and must include the

organization’s name, point person name, and contact information. In addition, the LOI must

indicate the county and service for which the Offeror intends to submit. If the LOI is not received,

proposals will be automatically disqualified. If no one submits a LOI for a service, MGRC reserves

the right to extend the procurement process for that service by issuing an addendum.

1.5 Schedule of Events

The schedule of events outlined herein represents the Middle Georgia Regional Commissions

best estimate of the schedule that will be followed. However, delays to the procurement process

could occur that may necessitate adjustments to the proposed schedule. If a component of this

schedule, such as the close date, is delayed, the remainder of the schedule may be shifted as

appropriate. Any changes to the dates up to the closing date of the RFP will be publicly posted

at http://www.middlegeorgiarc.org/ before the closing date of this RFP. After the close of the

RFP, the Middle Georgia Regional Commission reserves the right to adjust the remainder of the

proposed dates, including the dates of evaluation, negotiations, award, and the contract term on

an as-needed basis with or without notice.

Description

Release of RFP

Letter Of Intent

Deadline for written questions sent via e-mail to

kstanton@mg-rc.org

UCM Training (Optional)

Responses to written questions sent to all

proposed Offerors

Specific Date or Date

Ranges

November 3, 2025

November 17,2025

December 1, 2025

December 3, 2025

December 8, 2025

Time

5:00 PM

5:00 PM

5:00 PM

1:00PM

5:00 PM

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.