Project Information

Bid Title

2024 RTP Grant Veterans Park Project – Pump Track Design and Construction

Issuing Agency

City of Hendersonville

Location

Tennessee

Published Date

Jan 30, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0003

Original Source

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Bid Documents

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Project Description

Bid Number:	26-0003
Bid Title:	2024 RTP Grant Veterans Park Project – Pump Track Design and Construction
Category:	Request for Qualifications/Proposal
Status:	Open

Description: The City of Hendersonville is soliciting proposals from qualified and experienced pump track design build companies and/or Providers to design and install a pump track at Veterans Park as detailed in this proposal. The selected Provider will work hand-in-hand with the project design team to work within the site constraints and budget. Providers will be responsible for all aspects of design and installation of the pump track. This project is funded through the 2024 Recreational Trails Program grant administered by the Tennessee Department of Environment and Conservation, Office of Outdoor Recreation. All work must comply with RTP grant requirements and applicable federal, state, and local regulations, including full ADA compliance. Please see full details in the attached file linked below. Publication Date/Time: 1/30/2026 3:30 PM Closing Date/Time: 3/5/2026 10:00 AM Contact Person: Andy Gilley, Parks Director agilley@hvilletn.org Related Documents: 2024 RTP Grant for Veterans Park Project-Pump Track Design and Construction

Attachment Preview

101 Maple Drive North

Hendersonville, TN 37075

Request for Compe ve Sealed Proposals

For

2024 Recrea onal Trails Program (RTP) Grant

Veterans Park Project – Pump Track Design and Construc on

RCSP No. 26-0003

Proposals Due Date:

March 5, 2026 at 10:00 am CST

Page | 1

Request for Compe ve Sealed Proposals (RCSP)

2024 Recrea onal Trails Program (RTP) Grant

Veterans Park Project - Pump Track Design and Construc on

The City of Hendersonville (“City”) is solici ng proposals from qualified and experienced pump track design

build companies and/or Providers (“Providers”) to design and install a pump track at Veterans Park as

detailed in this proposal. The selected Provider will work hand-in-hand with the project design team to

work within the site constraints and budget. Providers will be responsible for all aspects of design and

installa on of the pump track.

This project is funded through the 2024 Recrea onal Trails Program grant administered by the Tennessee

Department of Environment and Conserva on, Office of Outdoor Recrea on. All work must comply with

RTP grant requirements and applicable federal, state, and local regula ons, including full ADA compliance.

SECTION

1.0

2.0

3.0

4.0

5.0

6.0

7.0

8.0

9.0

10.0

SECTION DESCRIPTION

Instruc ons

Defini ons

Scope of Request

Communica ons and Ques ons

Proposal Content

Time Period for Implementa on

Proposal Evalua on Criteria

Proposed Budget

General Terms

Submission Forms

ATTACHMENT A - Request for

Compe ve Sealed Proposal Form

ATTACHMENT B – Reference Sheet

ATTACHMENT C- List of Subcontractors

ATTACHMENT D - Site Plan

PAGE #

3

4

4-5

5

5-6

6

6-7

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8-10

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12

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Sec on I.0 – Instruc ons

1.1 Sealed proposals must be submi ed by mail or hand delivery in a sealed envelope or package clearly

marked with the project tle and received by the City by the proposal due date and me specified in

Sec on 1.2 RCSP Timeline. Proposals submi ed a er the specified deadline will not be accepted.

Deliver To:

City of Hendersonville, Finance Department

Attn: Senior Procurement Contract Specialist

101 Maple Drive North

Hendersonville, TN 37075

Project Title:

2024 RTP Veterans Park Project – Pump Track Design and Construction

1.2 RCSP Timeline*

RCSP Pos ng

January 30, 2026

All Ques ons Must Be Received By

February 16, 2026 at 1:00 p.m.

Addendum Posted (if needed)

February 20, 2026

Proposals Due

March 5, 2026 at 10:00 a.m.

RCSP Evalua on Period

March 5 – March 12, 2026

Proposal Selec on

March 13, 2026

*Timeline is subject to change at the City’s discre on.

1.3 Review this RCSP and submit complete proposals with the enclosed SUBMISSION FORMS by the due

date specified in Sec on 1.2 RCSP Timeline.

1.4 Proposals may not be submi ed by email or facsimile.

1.5 The person(s) authorized to sign on behalf of the Provider and to bind the Provider to statements

made in response to the RCSP must sign the proposal.

1.6 Provide six (6) copies of your proposal: one (1) unbound, signed, and clearly marked as ORIGINAL and

five (5) copies of the original clearly marked as COPY in a sealed envelope or package. The original and

all copies should be iden cal (excluding differences in labeling as noted above).

1.7 All proposals will be irrevocable for a period of sixty (60) days from the date of the proposal submission

deadline.

1.8 Include product literature, informa on, samples, and pictures as necessary.

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Sec on 2.0 – Defini ons

In this RCSP, the following terms have ascribed to the following meanings:

a. “Proposal” means the Provider’s complete response to this RCSP, including all forms and

a achments;

b. “Provider” means the person, Provider, firm or partnership, consor um or joint venture that

submits, or intends to submit, a proposal in response to this RCSP;

c. “RCSP” means the Request for Compe ve Sealed Proposals document in its en rety, inclusive of

any addenda that may be issued by the City.

d. “Submission” means the act of submi ng a Proposal in response to this RCSP;

e. “Work” and “Services” means all work and services required under these documents, and in

accordance with the Contract Requirements, General Requirements, and Specifica ons;

f. “RTP” means Recrea onal Trails Program;

g. “TDEC” means Tennessee Department of Environment and Conserva on.

Sec on 3.0 – Scope of Request

The City is reques ng proposals from qualified and experienced pump track design build Providers to

design and construct a pump track at Veterans Park. The selected Provider shall be responsible for all

aspects of design and installa on and shall coordinate with the City to ensure compliance with site

constraints, budget limita ons, and grant requirements.

The desire for the new pump track is to feature the following items:

 At a minimum one (1) primary riding loop, one (1) jump track, and one (1) tot track

 Progressive riding elements to accommodate varying skill levels

 A minimum of one (1) ADA-accessible entry point

 Design elements customized to reflect Hendersonville

Budget Requirement:

The total project cost must not exceed three hundred thousand dollars ($300,000)

Providers submi ng a proposal will receive fair and equitable treatment in the solicita on, receipt and

evalua on of the Proposal received. Proposals must address the RCSP content requirements outlined

herein, must be well ordered, detailed and comprehensive. Clarity of language, adherence to suggested

structuring, and adequate accessible documenta on is essen al to the City’s ability to conduct a thorough

evalua on. The City is interested in proposals that demonstrate efficiency and value. General marke ng

Page | 4

and promo onal material will be reviewed and considered. Providers shall comply with the provisions of

the RCSP Process Terms and Condi ons contained herein.

Sec on 4.0 – Communica ons and Ques ons

Any requests for clarifica on or other ques ons concerning this RCSP must be submi ed in wri ng via

email to the Parks Director, Andy Gilley, at agilley@hvilletn.org no later than the date and me specified

in Sec on 1.2 RCSP Timeline. No verbal requests or requests submi ed in any other format will be

accepted.

Significant interpreta ons or clarifica ons and responses to ques ons received by the stated deadline will

be issued through wri en addenda to this RCSP. Addenda will be posted on the City website and/or

distributed to all known proposers.

Sec on 5.0 – Proposal Content

Proposals submi ed in response to this RCSP should be detailed sufficiently and demonstrate a en on to

the scope of the request as outlined in Sec on 3.0 of the RCSP and include the following:

5.1 Le er of Introduc on

Introducing the Provider and signed by the person(s) authorized to sign on behalf of and to bind

the Provider to statements made in response to this RCSP, and Signed Proposal Submission Forms.

This le er should include a descrip on of capability and history of Provider.

5.2 Table of Contents

Include page numbers and iden fy all included materials in the proposal submission.

5.3 Statement of Understanding

Provider should include a statement of understanding and approach to this project; the statement

should describe the Providers understanding of the project, special skills, and innova ve thinking

that they would bring to the project.

5.4 Provider Profile

Providers should be able to adequately reflect that they have the staff, organiza on, culture, and

financial resources to ensure their ongoing ability to deliver and support the Project. Please

include a profile and summary of experience in the design of similar pump tracks and any

cer fica ons within the scope of said pump tracks.

5.5 Proposed Project Team Members

A descrip on of the applicant’s organiza onal composi on and the primary role of each

individual/firm on the team. Organiza onal charts may be included, if appropriate. Clearly indicate

the applicant’s designated team leader for the project as well as the specific individuals who will

be assigned to the work and their respec ve exper se in such work.

5.6 Specific Project Experience

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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