Project Information

Bid Title

NOTICE TO BIDDERS: 2026 TRAFFIC SIGNAL PAINTING

Issuing Agency

City of Minot

Location

North Dakota

Published Date

Mar 6, 2026

Closing Date

Mar 24, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	NOTICE TO BIDDERS: 2026 TRAFFIC SIGNAL PAINTING
Category:	City Clerk
Status:	Open

Description: NOTICE TO BIDDERS The Traffic Engineer for the City of Minot is requesting proposals from qualified vendors to clean and paint traffic signal standards at multiple location in Minot, ND. The Traffic Engineer will receive written quotes for the following work: 2026 Traffic Signal Painting Project # 4978 Specifications and general instructions to bidders are available in the Public Works Office at 1025 31st St SE or on the city website https://www.minotnd.gov/Bids.aspx . Proposals will be accepted in both email or physical form until 2:30pm on Tuesday, March 24, 2026. Emailed proposals are to be sent to For security reasons, you must enable JavaScript to view this E-mail address. with the subject line: Proposal for 2026 Traffic Signal Painting - Project # 4978 Physical proposals are to be plainly marked with the following label: Proposal for 2026 Traffic Signal Painting - Project # 4978 Physical proposals are to be mailed to the Traffic Engineer at 1025 31st St SE, Minot, ND 58701. The City of Minot reserves the right to reject any or all proposals and to award the contract as it deems to be in the best interest of the City of Minot. The City of Minot is a Title VI community, and the Bidder must be in compliance with Appendix A and Appendix E of the City of Minot Title VI Assurances. Stephen Joersz Traffic Engineer Publish Legal Ad: March 6, 2026 March 13, 2026 Publication Date/Time: 3/6/2026 12:00 AM Publication Information: Minot Daily March 6th and 13th Closing Date/Time: 3/24/2026 2:30 PM Submittal Information: Submit to Traffic Department Attn: Stephen Joersz Related Documents: 4978 - 2026 Signal Painting Quote Specs and Plans - March 2026

Attachment Preview

GENERAL BID SPECIFICATIONS

CITY OF MINOT, ND 58701

The City of Minot is requesting proposals from qualified vendors to clean and paint traffic

signal poles, mast arms and luminaire arms at multiple locations citywide.

The City of Minot is exempt from state and federal excise and sales taxes and no amount for

such taxes are to be included in the bid price.

The City of Minot reserves the right to reject any or all proposal submissions and to award

the contract as it deems necessary and in the best interest of the City of Minot. The City

further reserves the right, in the best interests of the City of Minot, to waive any technical

defects or irregularities in any or all submittals.

The City of Minot is a Title VI community, and the Bidder must be in compliance with

Appendix A and Appendix E of the City of Minot Title VI Assurances. The City of Minot is

committed to providing non-discriminatory service. Title VI assures that no person or group

of persons may, on the grounds of race, color, national origin, sex, age or disability, be

excluded from participation in, be denied the benefits of, or be otherwise subjected to

discrimination under any and all programs or activities administered by the City.

The City of Minot will consider every request for reasonable accommodation to provide:

• an accessible meeting facility or other accommodation for people with disabilities,

• language interpretation for people with limited English proficiency (LEP), and

• translations of written material necessary to access City of Minot programs and

information.

Appropriate provisions will be considered when the City of Minot is notified at least 10 days

prior to the deadline date or the date the written material translation is needed. To request

accommodations, contact the City of Minot Title VI and ADA Coordinator, at 701-857-4753.

TTY users may use Relay North Dakota at 711 or 1-800-366-6888.

Emailed proposals are to be sent to stephen.joersz@minotnd.gov with the subject line:

Proposal for 2026 Traffic Signal Painting - Project # 4978

Physical proposals are to be plainly marking with the following label:

Proposal for 2026 Traffic Signal Painting - Project # 4978

Proposals will be accepted in both email or physical form until 2:30pm on Tuesday, March

24, 2026.

CITY OF MINOT SPECIFICATIONS

2026 TRAFFIC SIGNAL PAINTING - PROJECT # 4978

TRAFFIC DIVISION

MARCH 2026

COMPLETION:

All painting related work is to completed by Saturday, September 26, 2026. No work is

permitted during the 2026 North Dakota State Fair, July 17-25, 2026.

The work will not be classified as complete and approved for payment until all items on the

plan sheets and the included installation notes are completed.

Each site will be inspected by the City of Minot Traffic Engineer prior to the finish coating.

The contractor will have warranty for the period of time between the installation and the

inspection from the City of Minot representative to guarantee the work was done to City of

Minot specifications.

LOCATIONS:

There are four intersections for this project:

1. N Broadway and 20th Ave NW

2. N Broadway and 11th Ave NW

3. N Broadway and University Ave

4. N Broadway and 4th Ave NW

More information is included in the attached plan set.

WORK COORDINATION:

The NDDOT has a separate minor signal improvement project occurring at the four listed

intersection. The City of Minot will ensure that the signal paining process can occur as

seamless as possible. There may be instances where traffic control between the NDDOT

signal improvement and the City signal painting projects need to blend together.

SHOP DRAWINGS:

The Contractor will provide an electronic PDF file of shop drawings and certifications

required by the City of Minot within 15 days after the RFP is awarded. All shop drawings and

certifications need to be approved prior to any work being started. The Contractor will be

responsible for the accuracy of the shop drawings. The Engineer’s review does not relieve

the Contractor of full responsibility for providing a quality product that meets

Specifications.

All manufacturer warranties and guarantees with respect to materials, parts, workmanship,

or performance which the products covered by the proposal will be secured and included

with the shop drawing submittal.

PERMITS AND SITE SETUP:

The City of Minot will obtain any required permits prior to commencement of work.

The Contractor is to install and be responsible for traffic control in accordance with MUTCD

standards. Including pedestrian control measures as required for public safety.

PRE-WORK PREPARATION:

The City of Minot will remove all signs, banding, and attachments as indicated in the

attached plan set. The Contractor is to not remove nor modify any traffic or pedestrian

signal heads, unless given approval by the Traffic Engineer, as the signal is to remain

operational during the work.

Contractor to perform surface preparation and coating around remaining attachments

where removal is not provided. Protect adjacent surfaces and equipment from overspray,

debris, or damage.

CLEANING AND SURFACE PREPARATION:

1. Pressure wash the entire pole using high-pressure equipment (approximately 5,000

PSI at 4.5 GPM).

2. Remove dirt, chalking, and surface contaminants from all areas to be coated.

3. Mechanically clean rusted areas using angle grinders and needle scalers.

4. Remove corrosion, stickers, adhesive residue, and loose material.

5. Pay special attention to high-corrosion areas including behind base plate anchor

bolts.

6. Pay special attention to areas under and around sign banding.

7. Address lower portions of the pole exposed to splash and roadway runoff.

8. Scuff-abrade the full pole surface using Scotch-Brite™ 7447 metal conditioning

pads.

9. Create a consistent surface profile to promote coating adhesion.

10. Wipe down all prepared surfaces using Krud Kutter® and clean lint-free rags.

11. Allow surfaces to dry prior to coating application.

RUST TREATMENT AND PRIMING:

1. Apply a rust-inhibitive coating (Sherwin-Williams Macro 920) to rusted areas.

2. Focus rust treatment on the lower portion of the pole, typically the bottom 12 feet.

3. Prime the bottom 12 feet of the pole using Sherwin-Williams ProCryl Industrial

Primer.

4. Spot-prime any additional bare metal areas identified during surface preparation.

5. Apply primer at the manufacturer’s recommended coverage to achieve proper film

build.

FINISH COATING:

1. Apply a finish coat of Sherwin-Williams Acrolon Ultra after primer has set.

2. Ensure uniform coverage and proper film build across all primed surfaces.

3. Provide a durable, long-lasting industrial finish suitable for roadway environments.

4. Apply coatings only under suitable weather and environmental conditions.

REINSTALLATION AND FINAL CLEANUP:

1. Allow coatings to sufficiently cure prior to opening work areas.

2. Remove traffic control devices after work is complete.

3. Clean the work area and remove all debris.

COLOR:

The finish coating color is to be Gloss Black.

ALTERNATIVE METHODS:

The Traffic Engineer will accept alternative processes or materials for consideration.

Approval is not guaranteed and will be reviewed for the best interest of the City of Minot.

WARRANTY:

Contractor is to warranty/guarantee all materials, work, and equipment for a period of at

least two years from the date of final acceptance. Cost of warranty will be included with the

price bid.

PAYMENT:

The City of Minot will remit payment within 30 days of receipt of the invoice.

PROPOSAL RESPONSE REQUIREMENTS:

The proposal is to include the following information: Pages included at end of RFP

Vendor Information Page: Company Name, Address, and Contact. Contractor is to

also submit the full price per specifications. Price is to encompass all work.

Experience and Qualifications: Submit company’s qualifying experience including

but not limited to: Company Profile, Years in business and number of employees.

References: Must submit at least three (3) references of organizations that your firm

have completed work for relating to the paint of traffic signal standards or related

infrastructure. Include:

• Organization/company name, email address, contact person and phone

numbers.

• Description of material painted.

• Length of relationship.

EVALUATION:

All Proposals received on time will be opened, in a non-public setting. Proposals will first

be reviewed to ensure compliance with the terms of this RFP. Non-compliant or non-

responsive Proposals may be rejected. The City of Minot reserves the right to reject any or

all proposals and to award the contract as it deems to be in the best interest of the City of

Minot.

In its evaluation, the City of Minot may investigate the qualifications of a vendor under

consideration, require confirmation of information furnished by the vendor, and require the

vendor to provide additional information or evidence of qualifications for the Services

described in this RFP.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.