Project # 25AP10820 - Airport Terminal Baggage Handling System - FAA AIP 3-40-0090-046-2025

Project Information

Bid Title: Project # 25AP10820 - Airport Terminal Baggage Handling System - FAA AIP 3-40-0090-046-2025
Issuing Agency: City of Stillwater
Location: Oklahoma
Published Date: Jun 8, 2025
Closing Date: Jul 2, 2025
Government Level: State & Local
Status: Closed
Ref. #: 20-2025
Original Source: Join to Access Full Details
Bid Inquiries: Join to Access Full Details
Bid Documents: Join to Access Full Details
Project Description: Bid Information

Type Invitation For Bid

Status Issued

Number 20-2025 (Project # 25AP10820 - Airport Terminal Baggage Handling System - FAA AIP 3-40-0090-046-2025)

Issue Date & Time 6/7/2025 06:00:03 AM (CT)

Close Date & Time 7/2/2025 03:00:00 PM (CT)

Question Cut Off Date 6/25/2025 05:00:00 PM (CT)

Notes

Notice is hereby given that the City of Stillwater will receive bids for the :

Stillwater Regional Airport New Terminal Building

Baggage Handling System

Scope of work to primarily include the following:

Baggage Handling System (BHS) Contractor to supply & install inbound and outbound BHS. Outbound shall include multiple powered conveyors, roller conveyors, liftgate, security doors, MCP panels and impact protection. Inbound shall include a single flat plate claim device. These shall be installed in both secure and public areas. BHS contractor to install and program BHS controls to operate the system. BHS contractor shall coordinate all electrical power requirements with the Construction Manager at Risk (CMAR) for the Terminal Building. BHS Contractor and CMAR shall coordinate installation with TSA for integration of EDS machine. BHS Contractor shall install BHS in the new terminal at the location shown in the contract documents dated June 2, 2025.

The BHS is specified in the Project Manual dated June 2, 2025. BHS will require certification to confirm compliance with FAA Buy American Preference.

Bids will only be received electronically through https://stillwater.ionwave.net until 3:00 PM on Wednesday July 2, 2025. Bids shall be opened and read aloud by the Office of the City Clerk at the above stated time. Bid opening will occur in Room 1112-B of the Norman McNickle Municipal Complex, 723 South Lewis, Stillwater, Oklahoma, 74074.

To register for the City’s online bidding portal, visit https://stillwater.ionwave.net .

Bids shall be submitted as stated in the Instructions to Bidders.

Any bid received by the City Clerk more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of bids, shall not be considered and shall be returned unopened to the bidder submitting same.

The documents describing the requirements for this request for bids may be examined at https://stillwater.ionwave.net . Questions regarding the bid package should be directed through the City’s bid portal, IonWave.

The City may issue addenda as may be necessary in the best interest of the public and the City of Stillwater. Addenda issued through IonWave may amend the date and/or time for receipt of bids or any specification, item, document, or requirement in the Bidding Documents.

Each bidder is required to submit with their bid a guarantee in the form of an acceptable bidder's bond, a certified check, or a cashier's check on a solvent bank in the state of Oklahoma, and in the amount of not less than five percent (5%) of the amount bid.

The successful bidder shall file a performance bond, maintenance bond, statutory bond and certificates of insurance in the statutory amounts for public liability and workers compensation insurance at the time of signing the contract.

The Contractor understands and acknowledges that the Project is funded wholly or in part by federal grant funds and award of this bid and any agreement entered into as a result of award of this bid is contingent on the receipt of federal funds or other action by the City Council to appropriate funds sufficient for any work as provided for herein. No work shall commence and no amounts due the Contractor shall commence until the City of Stillwater has confirmed receipt of grant funds, or other sufficient appropriation by City Council action, and a Notice to Proceed has been issued.

The Council reserves the right to reject any or all bids or portions thereof and to waive any technicalities in the bidding process.

Contact Information

Name John McClenny

Address 723 S. Lewis Street
Stillwater, OK 74074 USA

Phone

Fax

Email john.mcclenny@stillwater.org

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8500346

Bid Attachments

File Name Description File Size

1 2

17 items in 2 pages

SWO BHS 100% Specifications 6.2.2025.pdf
Project Manual 1.79 MB 320587 6738867

SWO BHS 100% Drawings 6.2.2025.pdf
Drawings 3.10 MB 320587 6738866

Federal Contract Provisions and Forms.pdf
Federal Contract Provisions and Forms 1018 KB 320587 6733121

002115 - BHS Supplemental Bidding Final 6.2.25.pdf
Supplemental Bidding Information 54 KB 320587 6733105

Instructions for Bidders.pdf
Instructions for Bidders 159 KB 320587 6676534

015L_Business Relationship Affidavit.pdf
Business Relationship Affidavit 32 KB 320587 6313453

016M_NonCollusionForBids.pdf
Non Collusion Affidavit 13 KB 320587 6313454

017N_Certificate NonDiscrimination.pdf
Certificate of Non Discrimination 15 KB 320587 6313455

WD Sheet OK20250063 05.16.2025.pdf
Davis Bacon Wage Determination 174 KB 320587 6733767

General Terms.pdf
General Terms 124 KB 320587 6676545

Special Requirements.pdf
Special Requirements 109 KB 320587 6676546

BHS Agreement Owner Contractor(CAO 6.4.2025).pdf
EJCDC Baggage Handling System Agreement 337 KB 320587 6738865

EJCDC Standard General Conditions (5.08.25).pdf
EJCDC Standard General Conditions 674 KB 320587 6733126

Bid Bond.pdf
Bid Bond 518 KB 320587 6678629

MAINTENANCE BOND.pdf
Maintenance Bond - For reference only, to be submitted after award of contract. 83 KB 320587 6733797
Commodity Codes: NAICS 541330Engineering Services

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Type	Invitation For Bid
Status	Issued
Number	20-2025 (Project # 25AP10820 - Airport Terminal Baggage Handling System - FAA AIP 3-40-0090-046-2025)
Issue Date & Time	6/7/2025 06:00:03 AM (CT)
Close Date & Time	7/2/2025 03:00:00 PM (CT)
Question Cut Off Date	6/25/2025 05:00:00 PM (CT)
Notes	Notice is hereby given that the City of Stillwater will receive bids for the : Stillwater Regional Airport New Terminal Building Baggage Handling System Scope of work to primarily include the following: Baggage Handling System (BHS) Contractor to supply & install inbound and outbound BHS. Outbound shall include multiple powered conveyors, roller conveyors, liftgate, security doors, MCP panels and impact protection. Inbound shall include a single flat plate claim device. These shall be installed in both secure and public areas. BHS contractor to install and program BHS controls to operate the system. BHS contractor shall coordinate all electrical power requirements with the Construction Manager at Risk (CMAR) for the Terminal Building. BHS Contractor and CMAR shall coordinate installation with TSA for integration of EDS machine. BHS Contractor shall install BHS in the new terminal at the location shown in the contract documents dated June 2, 2025. The BHS is specified in the Project Manual dated June 2, 2025. BHS will require certification to confirm compliance with FAA Buy American Preference. Bids will only be received electronically through https://stillwater.ionwave.net until 3:00 PM on Wednesday July 2, 2025. Bids shall be opened and read aloud by the Office of the City Clerk at the above stated time. Bid opening will occur in Room 1112-B of the Norman McNickle Municipal Complex, 723 South Lewis, Stillwater, Oklahoma, 74074. To register for the City’s online bidding portal, visit https://stillwater.ionwave.net . Bids shall be submitted as stated in the Instructions to Bidders. Any bid received by the City Clerk more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of bids, shall not be considered and shall be returned unopened to the bidder submitting same. The documents describing the requirements for this request for bids may be examined at https://stillwater.ionwave.net . Questions regarding the bid package should be directed through the City’s bid portal, IonWave. The City may issue addenda as may be necessary in the best interest of the public and the City of Stillwater. Addenda issued through IonWave may amend the date and/or time for receipt of bids or any specification, item, document, or requirement in the Bidding Documents. Each bidder is required to submit with their bid a guarantee in the form of an acceptable bidder's bond, a certified check, or a cashier's check on a solvent bank in the state of Oklahoma, and in the amount of not less than five percent (5%) of the amount bid. The successful bidder shall file a performance bond, maintenance bond, statutory bond and certificates of insurance in the statutory amounts for public liability and workers compensation insurance at the time of signing the contract. The Contractor understands and acknowledges that the Project is funded wholly or in part by federal grant funds and award of this bid and any agreement entered into as a result of award of this bid is contingent on the receipt of federal funds or other action by the City Council to appropriate funds sufficient for any work as provided for herein. No work shall commence and no amounts due the Contractor shall commence until the City of Stillwater has confirmed receipt of grant funds, or other sufficient appropriation by City Council action, and a Notice to Proceed has been issued. The Council reserves the right to reject any or all bids or portions thereof and to waive any technicalities in the bidding process.

Name	John McClenny
Address	723 S. Lewis Street Stillwater, OK 74074 USA
Phone
Fax
Email	john.mcclenny@stillwater.org

Project # 25AP10820 - Airport Terminal Baggage Handling System - FAA AIP 3-40-0090-046-2025

Project Information

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