Project Information

Bid Title

PURCHASE OF PICKUPS FOR FIRE DEPARTMENT

Issuing Agency

City of Port Arthur

Location

Texas

Published Date

Jan 6, 2026

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-001

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-001
Bid Title:	PURCHASE OF PICKUPS FOR FIRE DEPARTMENT
Category:	Vehicles & Equipment
Status:	Open

Publication Date/Time: 1/5/2026 6:15 PM Closing Date/Time: 1/21/2026 3:00 PM Submittal Information: City Secretary Office Addendum Date/Time: 01/06/2026 Contact Person: clifton.williams@portarthurtx.gov Download Available: Yes Plan & Spec Available: Purchasing Office Business Hours: 8:00 am - 5:00 pm Fax Number: 409-983-8291 Related Documents: Trucks for Fire Addendum #1 Trucks for Fire

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CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

JANUARY 5, 2026

INVITATION TO BID

PURCHASE OF PICKUPS FOR FIRE DEPARTMENT

.

DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central

Standard Time, Wednesday, January 14, 2026 (The clock located in the City Secretary’s

office will be the official time.) All bids received will be read aloud at 3:15 p.m. on

Wednesday, January 14, 2026, in the City Council Chambers, City Hall, 5th Floor, Port Arthur,

TX. You are invited to attend.

MARK ENVELOPE: P26-001

DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:

CITY OF PORT ARTHUR

CITY SECRETARY

or

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

Page 1 of 17

The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS,

CONDITIONS SPECIFICATIONS, are for your convenience in submitting bids for the enclosed

referenced services for the City of Port Arthur.

Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be

placed in a sealed envelope, with the Vendor’s name and address in the upper left-hand corner of

the envelope.

ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE

OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed

ITB submittal arrives at the above location by specified deadline regardless of delivery method

chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted.

Clifton Williams

Purchasing Manager

Page 2 of 17

INVITATION TO BID

PURCHASE OF PICKUPS FOR FIRE DEPARTMENT

(To be Completed ONLY IF YOU DO NOT BID.)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY

RESULT IN REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you

will be reinstated upon request.

In the event you desire not to submit a bid, we would appreciate your response regarding

the reason(s). Your assistance in completing and returning this form in an envelope

marked with the enclosed bid would be appreciated.

NO BID is submitted: ____ this time only

____ not this commodity/service only

Yes

No

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

Page 3 of 17

THE BIDDER MUST SUBMIT THE FOLLOWING.

A. BID SHEETS – PAGE 6

B. NON-COLLUSION AFFIDAVIT – PAGE 7 (MUST BE NOTARIZED)

C. AFFIDAVIT – PAGE 8 (MUST BE NOTARIZED)

D. CONFLICT OF INTEREST – (IF NO CONFLICT WRITE N/A OR NOT

APPLICABLE ON LINE 1 AND SIGN & DATE ON LINE 7- PAGE 9

E. CHAPTER 2252 CERTIFICATION – PAGE 11

F. HOUSE BILL 89 VERIFICATION – PAGE 12

Page 4 of 17

CITY OF PORT ARTHUR, TEXAS

SPECIFICATIONS FOR

PURCHASE OF PICKUPS FOR FIRE DEPARTMENT

VEHICLE:

• CREW CAB

• ENGINE EQUIVALENT TO THE 7.3L 2V DEVCT NA PFI V8 GAS ENGINE

• AXLE DIFFERENTIAL

• 40-20-40 VINYL SEATS FRONT & REAR

• RUBBER FLOOR

• DUAL ALTERNATOR

• AUXILIARY BATTERY

• RADIO WITH BLUETOOTH

• AIR CONDITIONING

• POWER LOCKS

• RED IN COLOR

• SHORT BED 5.75

• AUTOMATIC TRANSMISSION

• POWER WINDOWS

• TILT

• CRUISE CONTROL

• POWER MIRRORS

• BACK UP CAMERA

• REMOTE LOCKING TAILGATE

• 110-VOLT AC POWER OUTLET

• RUNNING BOARDS

• REAR STEP BUMPER (SHORT BOX)

• CHROME BUMPER APPEARANCE

• TRAILER TOW PACKAGE

• SENSOR 360 CAMERA SYSTEMS

Page 5 of 17

Commodity Codes

• NAICS 115310Support Activities for Forestry

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