Project Information

Bid Title

2026 Hazelwood Maintenance Garage Overhead Doors Replacement Project

Issuing Agency

City of Hazelwood

Location

Missouri

Published Date

Dec 17, 2025

Closing Date

Jan 12, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	2026 Hazelwood Maintenance Garage Overhead Doors Replacement Project
Category:	Public Works
Status:	Open

Description: Bids for the 2026 HAZELWOOD MAINTENANCE GARAGE OVERHEAD DOORS REPLACEMENT PROJECT will be received by the City of Hazelwood until 10:00 AM on Monday, January 12, 2026 at City Hall located at 415 Elm Grove Lane, Hazelwood, Missouri 63042 and will be thereafter publicly opened and read. Please direct any inquiries to Nikki Miller, Community Development Coordinator, at For security reasons, you must enable JavaScript to view this E-mail address.  or (314) 513-5031. Publication Date/Time: 12/17/2025 12:00 AM Closing Date/Time: 1/12/2026 10:00 AM Related Documents: 2026 Hazelwood Maintenance Garage Overhead Doors Replacement Project Specs and Bid Documents

Attachment Preview

SPECIFICATIONS and BID DOCUMENTS

for the

2026 HAZELWOOD MAINTENANCE GARAGE OVERHEAD

DOORS REPLACEMENT PROJECT

City of Hazelwood

415 Elm Grove Lane

Hazelwood, MO 63042

Matthew Robinson, Mayor

David Leezer, City Manager

David Stewart, PE Public Works Director/City Engineer

Bid Opening: Monday, January 12, 2026

10:00 a.m.

TABLE OF CONTENTS

Request for Bid

Scope

Instructions to Bidders

Specifications

Bid Forms

2026 Hazelwood Maintenance Garage Overhead Doors Replacement

Project Contract

Affidavit of Compliance

Non-Collusion Affidavit

Exhibit A: Doors #1-4

Exhibit B: Doors #5-9

Exhibit C: Door #10

Exhibit D: Doors #11-13

Page

1

2

3-4

5-19

20-21

22-24

25-26

27

28

29

30

31

REQUEST FOR BID

Bids for the 2026 HAZELWOOD MAINTENANCE GARAGE OVERHEAD DOORS

REPLACEMENT PROJECT will be received by the City of Hazelwood until 10:00 a.m. on

Monday, January 12, 2026 at City Hall located at 415 Elm Grove Lane, Hazelwood, Missouri

63042 and will be thereafter publicly opened and read.

Bid packages are available online at www.hazelwoodmo.org. Please direct any inquiries to Nikki

Miller, Community Development Coordinator, at mmmiller@hazelwoodmo.org or (314) 513-

5031.

The City of Hazelwood reserves the right to reject any and all bids, to waive any informalities

and to accept the bid that is most advantageous, beneficial or expeditious to the City of

Hazelwood. No bid may be withdrawn for a period of ninety (90) days after bid opening. Bids

may be corrected for clerical or typographical errors at the discretion of the City of Hazelwood,

but not because of an error in judgment.

The Bid Documents must be returned in duplicate in a sealed envelope marked “2026

Hazelwood Maintenance Garage Overhead Doors Replacement Project”.

-1-

SCOPE

The scope of this project is to remove and replace thirteen overhead doors, and to remove and

replace hoist operators for three (3) of the new overhead mechanics bay doors at the Hazelwood

Maintenance Garage located at 115 Ford Lane, Hazelwood, MO 63042.

Unless otherwise specifically stated in the Contract documents and technical specifications, the

Contractor shall provide and pay for all bonds, insurance, permits, inspections, licenses,

materials, labor, tools, equipment, light, power, water, heat, transportation, testing, supervision,

utility connection fees and other facilities necessary for the execution and completion of work. If

the Contractor, in the course of work, finds any discrepancy between the specifications and

physical conditions of the locality, or any error or omission in the specifications, shall

immediately inform the Community Development Coordinator, in writing, and the Community

Development Coordinator shall promptly verify the same.

The Contractor shall deliver all improvements embraced in this Contract, complete in every

respect, within the specified time.

The Contractor shall at all times carry on the work in such a manner as to minimize the

interference with traffic, utility and municipal services, and adjoining property owners’, egress,

ingress and use of their property.

The work shall be carried out in such a manner that all physical structures and natural features

are restored to at least as good of condition as they were in before the work was done. It is

understood that where specifications apply, their provisions shall determine the character and

manner of restoration of existing structures and features.

The Contractor shall repair any damage, outside of the scope of work, done to private or public

property to the satisfaction of the Owner of said property and the Contractor thereof shall absorb

the cost.

The term of this contract shall commence after written notice to proceed and terminate 21

calendar days after notice to proceed. Anticipated start date shall be February 9, 2026,

pending lead time for materials.

Questions concerning this project shall be directed to Nikki Miller, Community Development

Coordinator, at mmmiller@hazelwoodmo.org or (314) 513-5031.

-2-

INSTRUCTION TO BIDDERS

1. The City of Hazelwood (CITY) will receive bids from qualified contractors (BIDDERS) for

the 2026 HAZELWOOD MAINTENANCE GARAGE OVERHEAD DOORS

REPLACEMENT PROJECT. Sealed bids will be accepted until 10:00 a.m., Monday,

January 12, 2026.

2. BIDDERS shall submit their bids on the included “BID FORM” and shall fill in all spaces

requiring unit prices. Failure to do so may disqualify the bid. Bids are to be sent in a sealed,

opaque envelope clearly marked “2026 Hazelwood Maintenance Garage Overhead Doors

Replacement Project”.

3. BIDDERS shall identify the items that will be furnished by brand or manufacturer’s name

and catalog numbers. BIDDERS shall also furnish specifications and descriptive literature.

4. BIDDERS shall exclude Federal Excise Tax and/or Sales and use taxes in their bid prices, as

the City is exempt from these taxes by law. Federal tax exemption certificates will be

furnished if required. BIDDERS are to exclude sales tax from vendors and material suppliers

in their bid prices. The City will provide the Missouri Project Exemption Certificate

authorizing purchasing tax exempt project construction materials.

5. The delivery date(s), or when work will start, shall be stated in definite terms, as they will be

taken into consideration in making the award.

6. For all projects $75,000 and over, the proposal for this Contract shall be based upon the

required payment by the Contractor of prevailing hourly rate of wages for each craft or type

of workman required to execute the Contract as determined by the Department of Labor and

Industrial Relations of Missouri.

7. BIDDERS shall include with their bids a signed and notarized NON-COLLUSION

AFFIDAVIT, which is part of the bid packet.

8. BIDDERS shall include with their bids a BID BOND, CASHIERS CHECK or MONEY

ORDER in the amount of 5% of the total bid.

9. BIDDERS shall include with their bid a CERTIFICATE OF INSURANCE as outlined in the

specifications.

10. All changes in specifications, as herein set forth will be by written addendum only. No oral

changes are authorized, and any such communications shall be acted upon at the sole risk and

responsibility of the BIDDER.

-3-

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238290Other Building Equipment Contractors
• NAICS 238350Finish Carpentry Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.