Project Information

Bid Title

1412127849 (ITN) Contingent Workforce Staffing Program

Issuing Agency

JEA

Location

Florida

Published Date

Mar 13, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

1412127849 (ITN) Contingent Workforce Staffing Program

The purpose of this solicitation for a
Contingent Workforce Staffing Program (this "Solicitation") is to
evaluate and select multiple Companies to provide Contingent staffing services
as described in this Solicitation (the "Work") and to determine the
best method for JEA to procure the Work with regard to pricing, quality,
experience, design approach, and workmanship. JEA requests responses from staffing companies
to provide qualified, non-permanent Contingent workers. JEA expects to spend
approximately $8-10 million annually under this contract for its contingent
workforce staffing but it should be noted that amount is an estimate and not a
guarantee of work. JEA currently utilizes a Managed Service Provider (MSP) for
our Contingent workforce staffing but intend to manage this process internally
in the future. JEA shall execute contracts with staffing providers based on the
evaluation process detailed in the Solicitation. JEA intends to award multiple
contracts to the highest-ranked firms. JEA reserves the option to execute future
contracts with remaining qualified companies from the shortlist as needs arise.
To minimize disruption for our managers and staff, JEA may contract directly
with current staffing companies to retain our existing workforce, provided it
is in our best interest.  The awarded companies shall use our Vendor
Management System (VMS), Beeline, for all staffing services including but not
limited to requisitions, reporting, time keeping, compliance monitoring and
invoicing.  The cost of the VMS services
will be included in the Companies bill rate, as JEA intends to implement a
supplier-funded program.

USE THIS LINK TO ACCESS THE SOLICITATION VIA ZYCUS

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1031413/

Solicitation Due Date: April 21, 2026

1412127849 Solicitation

Attachment Preview

Solicitation

For Participation in

Contingent Workforce Staffing Program

for

Jacksonville, FL

Solicitation Number 1412127849

Optional Pre-Response Meeting via Microsoft Teams or Teleconference on March 23, 2026, at 1:00 PM ET

Meeting URL:

Meeting Link

Meeting ID: 284 763 176 444 78

Meeting Passcode: Aj2bH66y

Dial In: 1-469-208-1810

Phone conference ID: 100 086 792#

Those planning to attend the meeting should send contact information to: Elaine Selders at seldel@jea.com, 48 hours

prior to the Pre-Response Meeting to have contact information documented.

Responses are due on April 21, 2026, by 12:00 PM ET

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from Respondents on the Due Date at 2pm, via Microsoft Teams.

For more information, please contact the JEA Buyer at:

(Elaine Selders at seldel@jea.com)

1.1) Scope of Work

The purpose of this solicitation for a Contingent Workforce Staffing Program (this "Solicitation") is to evaluate and

select multiple Companies to provide Contingent staffing services as described in this Solicitation (the "Work") and to

determine the best method for JEA to procure the Work with regard to pricing, quality, experience, design approach,

and workmanship.

JEA requests responses from staffing companies to provide qualified, non-permanent Contingent workers. JEA

expects to spend approximately $8-10 million annually under this contract for its contingent workforce staffing but it

should be noted that amount is an estimate and not a guarantee of work. JEA currently utilizes a Managed Service

Provider (MSP) for our Contingent workforce staffing but intend to manage this process internally in the future. JEA

shall execute contracts with staffing providers based on the evaluation process detailed in the Solicitation. JEA intends

to award multiple contracts to the highest-ranked firms. JEA reserves the option to execute future contracts with

remaining qualified companies from the shortlist as needs arise. To minimize disruption for our managers and staff,

JEA may contract directly with current staffing companies to retain our existing workforce, provided it is in our best

interest.

The awarded companies shall use our Vendor Management System (VMS), Beeline, for all staffing services including

but not limited to requisitions, reporting, time keeping, compliance monitoring and invoicing. The cost of the VMS

services will be included in the Companies bill rate, as JEA intends to implement a supplier-funded program.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.2) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In

June 1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located

in Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161 water and 30,460 reuse water

customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.

In 2019 JEA contracted with Workspend to serve as our Managed Service Provider (MSP). In addition to managing

our Contingent Workforce, Workspend contracts directly with Beeline to provide Vendor Management System (VMS)

services to JEA. The MSP and VMS markup fees are supplier funded. The MSP contract term ends on 09/30/2026. In

2025 JEA spent approximately $11.4 million on Contingent Workforce labor through our MSP. Current labor

categories include but are not limited to, Administrative/Support, Professional, Technician, and Skilled Craft roles

across the following areas: Technology, Field Operations, Professional, Engineering, and Customer Care.

1.3) Invitation - Submitting a Response

Respondents that meet the Minimum Qualifications stated herein are invited to submit a Response to this Solicitation

to perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other

documents referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is

provided by Zycus Supplier Network which can be accessed at

https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions on how to login to Zycus is provided below in this

Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contains the definitions and

commercial contract terms associated with this procurement.

Page 2 of 48

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials as early as possible. Additionally,

Respondents are encouraged to submit Responses early to ensure the uploading process goes smoothly. If

Respondent is not able to submit its Response via Zycus first contact the Buyer, if a resolution is not found then

email the Response to the JEA Buyer identified on the cover page.

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.4) Zycus Instructions

I. How to Log into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

Page 3 of 48

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.5) Questions

All Questions must be submitted in writing to the JEA Buyer listed on the cover page at least five business days prior

to the opening date. Questions received within five business days prior to the opening date may not be answered.

1.6) Pre-Response Meeting

There may be an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the Microsoft Teams or teleconference may email their name and contact information to the JEA

Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only

sign in representing one company, unless otherwise agreed to by JEA in writing.

1.7) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated

on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately

48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.8) Alternate Provisions and Conditions

Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but

not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found

in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no

force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA

determines that such terms and conditions and requirements are in the best interest of JEA.

1.9) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation. JEA

reserves the right to ask for additional back up documentation or additional reference projects to confirm the

Respondent meets the requirements stated below.

I. Respondent must have no less than 5 years’ experience in contingent staffing that includes two similar contracts

for at least one annual period within the past three years prior to the due date of this ITN.

a. A similar contract is defined as a minimum annual billing volume of 160,000 hours.

Page 4 of 48

b. The account references must include the reference company name, contact person, phone number, email

address and a summary of the scope of work provided. JEA may contact and verify the account references.

II. Respondents must provide a formal bank letter disclosing the amount of immediate cash available to the

Company and a designated bank contact. The Respondent is responsible for stating their average monthly payroll

amount from the 2025 calendar year, which JEA will verify against the submitted audited financial statements.

The available cash stated on the formal bank letter must cover at least a one-month CY2025 average of the

Company’s total payroll obligations.

a. JEA reserves the right to contact the bank to confirm the letter’s authenticity and the available coverage.

Failure to provide a verifiable bank letter or submitting a letter that shows insufficient funds to cover the

monthly payroll, may result in disqualification.

Any Respondent whose contract with JEA was terminated for default within the last two years shall have its

Response rejected.

1.10) Number of Contracts to be Awarded

JEA intends to Award multiple Contracts for the Work. JEA reserves the right to Award more than one Contract

based on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in

its best interest.

1.11) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note the COI

shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.12) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

For more information regarding the JSEB program, contact Bill Hickey, JEA, Manager of Supplier Diversity

Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.13) Basis of Award - Highest Evaluated

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based

solely upon the information submitted in the Responses. JEA may award based solely on the initial response and is not

required to short-list or complete other optional ITN activities. It is always in the best interest of the Respondent to

provide informative, concise, well-organized technical and business information relative to the Work, in both the

initial submittal of its Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and

conditions.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the

Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the

Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an

equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each

Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be

broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with

the JEA Procurement Operational Procedures.

1.14) ITN Evaluation and Negotiation Process

Page 5 of 48

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.