Project Information

Bid Title

District Wide Copy Paper

Issuing Agency

Francis Howell School District

Location

Missouri

Published Date

Mar 30, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

District Wide Copy Paper

Opens: April 1, 2026

Closes: April 30, 2026

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Francis Howell School District

801 Corporate Centre Drive

O’Fallon, MO 63368

April 1, 2026

To Whom It May Concern:

Francis Howell School District is accepting quotes from qualified vendors for the purchase of white copy paper for

District-wide use with the specifications identified below for one (1) year beginning with the 2026-2027 school year. The

District is interested in establishing pricing for a consistent, high-volume purchase over a defined period. Quotes must be

received by 5:00pm CDT on Thursday April 30, 2026 in order to be considered for selection. Quotes must be mailed to

Francis Howell School District, 801 Corporate Centre Dr, O’Fallon, MO 63368, or hand-carried to this office at the above

address. Quotes can also be emailed to matthew.bollwerk@fhsdschools.org.

​

1.​ Paper Requirements:

●​ Size: 8.5" x 11"

●​ Weight: 20 lb

●​ Brightness: 92 Bright (minimum)

●​ Color: White

●​ Source: Domestically manufactured (required)

●​ Environmental considerations:

○​ Recycled content and/or sustainability certifications are preferred (please specify)

2.​ Estimated Annual Usage

●​ Estimated annual volume: 6,720 cases

●​ Orders will be placed three (3) times per year

●​ Each order will consist of approximately:

○​ 2,240 cases per order

○​ 63 pallets total per order

○​ 3 full truckloads per order (21 pallets per truckload)

3.​ Delivery Requirements

●​ Delivery location(s): To be coordinated with District warehouse/facilities

●​ Each order must be delivered in full truckload quantities as outlined above

●​ Vendors must confirm ability to meet delivery schedule and volume requirements

●​ Include estimated delivery timelines and freight terms

4.​ Pricing Requirements

●​ Per-case pricing based on estimated annual volume

●​ Tiered or volume-based pricing options, if available

●​ Identification of any cooperative contract pricing (please specify contract name and number)

●​ Any additional cost factors (fuel surcharges, delivery fees, etc.)

5.​ Price Lock Requirement

●​ The District is seeking the ability to lock in pricing for a specified term, July 1, 2026 through June 30,

2027, with the understanding that:

○​ Paper will not be purchased all at once

○​ Orders will be placed throughout the year as described

○​ The District will be invoiced per individual order/delivery

6.​ Additional Information Requested

●​ Please include the following with your quote:

○​ Product specifications sheet

○​ Environmental certifications (if applicable)

○​ Manufacturer information

○​ Lead times and availability assurances

○​ Any supply chain considerations or constraints

○​ Warranty or quality guarantees

7.​ Evaluation Considerations

●​ Quotes will be evaluated based on:

○​ Cost competitiveness

○​ Ability to meet volume and delivery requirements

○​ Product quality and specifications

○​ Supply reliability and lead times

○​ Use of cooperative contracts

○​ Environmental considerations

Please submit your quote and supporting documentation to:

Matthew Bollwerk​

Purchasing Manager​

Francis Howell School District​

Email: matthew.bollwerk@fhsdschools.org​

Phone: 636-851-4092

Terms and Conditions:

This inquiry implies no obligation on the part of the Francis Howell School District.

The Francis Howell School District reserves the right to reject any or all quotes and to accept the quotes that appear to be

in the best interest of the school district. The district reserves the right to waive any informalities or reject any or all quotes

or any part of any quotes. Any quotes received after the specified time and date will not be considered.

Respondents are cautioned that the quoted goods and/or services must be provided at the price submitted. No price

increase will be permitted pending acceptance or rejection of the quote. All quotes shall be deemed final, and no quote

shall be subject to correction or amendment for error or miscalculation.

Purchases made by the Francis Howell School District are exempt from state, local, and federal excise taxes. The official

state tax exemption letter shall be furnished upon request.

The anticipated timeline for the project is as follows:

●​ Wednesday, April 1, 2026 - RFQ released

●​ Thursday, April 30, 2026 - Quotes due by 5:00pm CDT and reviewed thereafter

●​ Monday, May 11, 2026 - Purchase recommendation prepared for Board of Education

●​ Thursday, May 21, 2026 - Purchase approval by Board of Education

●​ Monday, June 1, 2026 - Blanket purchase order issued for SY26-27

Questions may be asked via email to matthew.bollwerk@fhsdschools.org until noon on Friday, April 24, 2026. It is

the responsibility of the respondent to check the district website, www.fhsdschools.org, or contact the Purchasing

Department at matthew.bollwerk@fhsdschools.org for any addendums or updates before the closing date.

Commodity Codes

• NAICS 322121Paper (except Newsprint) Mills
• NAICS 424120Stationery and Office Supplies Merchant Wholesalers

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