Project Information

Bid Title

The Ranch Events Complex - Fence Installation

Issuing Agency

Larimer County

Location

Colorado

Published Date

Mar 31, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

B26-02

Original Source

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Bid Documents

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Project Description

Due Date	Number	Title	Documents	Contact
2026-04-15	B26-02	The Ranch Events Complex - Fence Installation	Bid Doc	Les Brown, Purchasing Agent brownxld@larimer.org 970-498-5954

Attachment Preview

INVITATION TO BID (ITB)

ITB #B26-02

The Ranch Events Complex - Fence Installation

ITB SUMMARY:

To enter into an agreement with a Contractor for the fabrication and installation of decorative metal

security fencing and gates surrounding the new Interim Event Plaza adjacent to Blue Arena and

Pedersen Toyota Center, and a patron area east of Blue Arena at The Ranch Events Complex in

Loveland, Colorado.

A PRE-BID MEETING to familiarize vendors with the location of work will be held on April 3, 2026 at

11:00 AM MT. The Pre-Bid meeting is located at Blue Arena – 5900 Arena Circle, Loveland, CO, at

the primary entrance on the south side of the building.

This Pre-Bid meeting will include a site-tour and will last approximately one (1) hour. Please be sure

you have reviewed this Invitation to Bid prior to the Pre-Bid meeting. Vendors are requested

(not required) to attend and participate in the meeting.

*** THIS WILL BE THE ONLY OPPORTUNITY TO VIEW THE SITE WITH COUNTY STAFF ***

** NO OTHER MEETING WILL BE CONDUCTED **

QUESTION DEADLINE: April 7, 2026 @ 10:00 a.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you

do not receive a confirmation email of receipt, please call the Contact Person to verify receipt of your

questions. No questions will be accepted after the date and time referenced above. All questions

received will be answered via Addendum only.

DEADLINE FOR SUBMITTALS/BID OPENING: April 15, 2026 @ 2:00 p.m. (MT)

The Board of Larimer County Commissioners will only be accepting Bids electronically submitted via

the Rocky Mountain E-Purchasing System (BidNet, BidNet Direct) portal, up to the date and time

referenced above, at which time they will be publicly opened and read aloud.

TO ATTEND THE VIRTUAL BID OPENING:

https://larimer-org.zoom.us/j/94575215076?pwd=FUEbKMagMD0vArSMnDyWOYb4DSCbbf.1

Meeting ID: 945 7521 5076

Passcode: 785786

BIDNET PORTAL / ITB OFFICIAL WEBSITE:

To submit your bid and view official solicitation documents and addenda only available on the BidNet

portal, use the following link: https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Les Brown, brownxld@co.larimer.co.us, 970-498-5954

NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or

Purchasing Manager regarding this bid may result in disqualification of your bid.

Page 1 of 16

1. GENERAL INSTRUCTIONS FOR BIDDERS:

1.1 Artificial Intelligence (AI) Disclosure:

Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI)

technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the

Purchasing Agent prior to issuance.

1.2 Bid Preparation:

Bidders are responsible for all costs associated with preparing and submitting their bid. Bids must be

completed in ink or typewritten on County-provided forms and must not include conditions outside the

specifications unless specifically requested. Non-conforming bids may be rejected. All bid prices must be

furnished exclusive of Federal, State, and Local taxes.

1.3 Bid Submission:

Bidders must be registered with BidNet in order to submit a bid; registration is free. Larimer County strongly

recommends bidders register well in advance of the submittal deadline to ensure they have adequate time to

upload and submit their bid.

It is the sole responsibility of the Bidder to ensure all required Bid documents are submitted through BidNet by

the submission deadline. Bids will be time-stamped by BidNet upon receipt; BidNet does not allow for

uploading or submitting Bid documents after the Bid submittals deadline has passed, so allow adequate time to

upload and submit your Bid prior to the deadline. Larimer County will not accept uploads that are “saved” but

not “submitted”. To verify that a Bid has been submitted successfully, Bidders may contact BidNet Support, or

verify, via the Bid Management tab in the Bidder’s account, that the documents are not in “Draft” status.

1.4 Consideration of Bids:

It is understood that Larimer County reserves the right to reject any and/or all bids and to waive informalities

and irregularities in bids, and to accept the bid that, in the opinion of the Larimer County, is in the best interests

of Larimer County. No bid is contingent on the purchase of all items listed. Prices and terms must remain in

effect until a contract has been executed.

If, in the sole judgment of the Board of County Commissioners, the bids are substantially equal, the Board may

grant the contract to a company(ies) located in Larimer County, however this is not applicable in the case that

Federal funds are used.

1.5 Cooperative Use

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is

amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The

entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges,

contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any

liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or

any government entity relating to such use.

1.6 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:

Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not

discriminate. Larimer County strongly encourages the use of small and minority firms, women's business

enterprises, and labor surplus area firm services.

Larimer County hereby notifies all Bidders they will be afforded full and fair opportunity to submit a Bid in

response to this ITB and they will not be discriminated against on the basis of age 40 and over, race, sex

(including pregnancy), color, religion, national origin, disability, genetic information, sexual orientation, gender

identity, gender expression, military or veteran status, or any other applicable status protected by Federal,

State, or local law in consideration for award.

Page 2 of 16

1.7 Payment:

Payment for work performed or goods sold to Larimer County can be expected within 30 days after receipt of

the invoice and satisfactory acceptance by the Department receiving the service or goods (unless otherwise

stated and agreed to by County).

1.8 Public Records:

All information submitted in response to this bid is subject to disclosure under the Colorado Open Records Act

(“CORA”).

1.9 Reasonable Accommodations:

Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to

qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7)

business days’ notice. Please email the Contact Person listed on the page 1 or call Relay Colorado 711.

“Walk-in” requests for auxiliary aids and services will be honored to the extent possible but may be unavailable

if advance notice is not provided.

1.10 Regulatory and Legal Compliance Requirements:

No vendor awarded a solicitation will be federally debarred. Such debarment will be checked through the

System for Award Management, at www.sam.gov.

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the

Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read

the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

The Keep Jobs in Colorado Act (§ 8-17-101, et. seq., C.R.S.) requires that contractors who work on a public

works project financed in whole or in part by the state, counties, school districts, or municipalities of Colorado,

meet the 80% Colorado labor requirement on that public works project, as defined in § 8-19- 102(2), C.R.S.

See https://cdle.colorado.gov/dlss/labor-laws-by-topic/job-postings-and-hiring/keep-jobs-in-colorado-act for

more information regarding this Act, which applies to Public Works projects only. The definition of

Public Works along with other “Frequently Asked Questions” about this Act may be found at:

https://cdle.colorado.gov/sites/cdle/files/Keep%20Jobs%20in%20Colorado%20FAQs%20October%202020%2

0accessible.pdf

The Contractor certifies that by submitting an offer, neither the contractor nor subcontractors, the organization

nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal

government and do not appear on the Excluded Parties List System (EPLS) maintained by the General

Services Administration (GSA).

2. INTENT:

Larimer County is requesting bids from qualified contractors for the fabrication and installation of decorative

metal security fencing and gates surrounding the new Interim Event Plaza adjacent to Blue Arena and

Pedersen Toyota Center, and a patron area east of Blue Arena at The Ranch Events Complex in Loveland,

Colorado.

The project includes a complete code-compliant fence and gate system designed to safely manage event

crowds, provide controlled access, and meet all required life-safety egress standards.

The enclosed plaza area is approximately 89,784 SF with an anticipated occupancy of 5,986 persons, and the

enclosed patron area is approximately 1,600 SF.

All work will be performed in accordance with Attachment A - Drawings, which will be incorporated by

reference and govern in the event of conflict.

Page 3 of 16

3. QUALIFICATIONS:

Qualifications, at a minimum, include the following:

1. Contractor must have a minimum of five (5) years of commercial fencing experience.

2. Contractor must have completed three (3) projects similar to our scope of work within the past 10-years.

3. Contractor must have direct fabrication and installation experience with panic hardware/egress gates.

4. SCOPE OF WORK:

The Contractor will provide all labor, materials, equipment, supervision, and coordination necessary to deliver a

complete and fully functional installation. This is a turnkey project. All components required for a complete and

code-compliant system must be included in your BID PRICE.

4.1. Fence System

Provide and install all security fencing per Attachment A - Drawings.

4.1.1. Fence will rack to follow grade.

4.1.2. Posts will be installed plumb, true, and properly anchored.

4.1.3. Fence will comply with Section 323119 – Decorative Metal Fences and Gates.

4.2.Gate System

Gate quantities and types will include all gates identified in Attachment A - Drawings, including pedestrian,

service, fire access, hydrant access, and security/egress gates of varying widths.

Each gate will include all required:

4.2.1. Panic hardware.

4.2.2. Closers.

4.2.3. Locking systems.

4.2.4. Knox Box access (where indicated).

4.2.5. Code-required signage.

4.3. Hardware

All gate hardware will meet project specifications as described in Attachment A - Drawings and include:

4.3.1. Panic exit devices.

4.3.2. Door closers.

4.3.3.Hinges and cane bolts.

4.3.4. Locking/trim hardware.

4.3.5. Hardware and fence systems shown in Attachment A - Drawings establish the performance and quality

standard.

4.4. Materials & Finish

Fence and gate systems will match the existing campus standard as defined in Attachment A - Drawings,

including:

4.4.1. Material type.

4.4.2. Profile and spacing.

4.4.3. Finish and coating system.

4.5. Drainage Swale Construction

Fence installation along the drainage swale will be completed using hydrovac excavation to minimize

disturbance to recently placed material. The Contractor will restore disturbed material to its original condition

and maintain compaction and grading.

4.6. Contractor Responsibilities

The Contractor will:

4.6.1. Review all plans and specifications prior to bidding.

4.6.2. Submit shop drawings for Owner review prior to fabrication.

4.6.3. Coordinate with Ranch staff for access and staging.

4.6.7. Protect all existing infrastructure.

4.6.8. Maintain safe site conditions at all times.

Page 4 of 16

4.6.9. Leave the site secure and event-ready at the end of each workday.

4.6.10. Provide all required equipment, materials, and labor necessary for fabrication and installation.

4.7. Utilities & Field Conditions

4.7.1. Contractor will locate all utilities prior to excavation.

4.7.2. Contractor will provide minor post alignment adjustments required to avoid utilities will be included in the

bid.

4.7.3. Any conflicts will be coordinated with the Owner prior to installation.

4.8. Pre-Fabrication Submittals

Prior to fabrication and installation, the contractor must submit:

4.8.1. Fence layout shop drawings.

4.8.2. Gate shop drawings.

4.8.3. Confirmation of hardware specifications.

4.8.4. Product data/cut sheets.

4.8.5. Installation methodology.

4.8.6. Project schedule.

4.9. Construction Constraints

This project is located on an active event campus.

Contractor will:

4.9.1. Coordinate work around scheduled events.

4.9.1.1.The event schedule will be provided prior to construction and may be updated.

4.9.2. Comply with defined work hours (to be provided to the awarded contractor).

4.9.3. Maintain safe public access at all times.

4.9.4. Secure all open excavations daily.

4.10. Anticipated Project Timeline

4.10.1. Construction Start - no later than June 15, 2026.

4.10.2. Project Completion - no later than July 24, 2026.

5. INSURANCE REQUIREMENTS:

BEFORE submitting your company bid, confirm with your insurance carrier that your company can meet the

insurance requirements published in the solicitation. Your company insurance coverages should be correctly

noted in the most current Evidence of Coverage (EOC). NOTE: All Larimer County contracts require that the

Award Vendor possess appropriate insurance at all times during the contract; these coverages are purchased

at the company's expense. The County’s insurance requirements may necessitate a company adding or

increasing coverage/limits, and those changes may impact pricing for the proposed project. These costs must

be included in your pricing at the time of submission and will not be permitted to be added later.

5.a. INSURANCE REQUIREMENTS:

Prior to commencement of any work, contractor/vendor shall provide a Certificate of Insurance issued to

Larimer County, 200 West Oak St., Suite 4000, Fort Collins, Colorado 80521 as the Certificate Holder. The

insurance required herein shall be procured and maintained in full force and effect for the duration of the

Contract or Agreement and shall be written for not less than the following amounts, or greater if required by

law. Such certificate shall be delivered to InsuranceCert@larimer.org.

1. Workers' Compensation and Employers' Liability (waiver available if no employees)

1.1. Workers’ Compensation:

Statutory

1.2. Employer's Liability:

$100,000 Each Accident

$500,000 Disease-Policy Limit

$100,000 Disease-Each Employee

1.3. Waiver of Subrogation in favor of Larimer County

1.4. If the contractor/vendor is not required to carry Workers’ Compensation coverage per Colorado

Workers’ Compensation Act 8-40-202(2)(b) a signed Workers’ Compensation waiver must be

provided.

Page 5 of 16

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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