Project Information

Bid Title

HVAC Chiller PM, Repair, New Equipment & Install

Issuing Agency

Polk County Public Schools Facilities and Operations

Location

Florida

Published Date

Apr 13, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0410-ITB-KF949

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Lake County School Board

Status
Active

Fiscal Year
2025

Primary Contact
Kelly Fortune

Title
HVAC Chiller PM, Repair, New Equipment & Install

Secondary Contact
Tara Fueri

Number
26-0410-ITB-KF949

Tertiary Contact

Type
Invitation to Bid

Department
Maintenance

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The intent of this Invitation to Bid is to establish firm bid prices for chiller preventative maintenance, repair of chiller and chiller plants and new equipment purchase and installation, including cooling tower preventive maintenance and water treatment of open and closed loop systems, in accordance with all terms, conditions, and specifications listed and described in the body of these specifications, to be used as needed, by the School Board.

Dates(All times are listed as EST )

Broadcast Date
4/13/2026 8:00 AM EST

Question End Date
4/20/2026 2:00 PM EST

Sample Due Date

Due Date
5/13/2026 2:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
2 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
2 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 7

Type	Name	Description	File Type
Required Documents	26-0410-ITB-KF949 Required Documents.pdf	26-0410-ITB-KF949 REQUIRED DOCUMENTS	PDF
Cost Proposal	Site List and Annual PM Cost Proposal 1 of 2.xlsx	26-0410-ITB-KF949 COST PROPOSAL 1 OF 2	Excel
Cost Proposal	Labor Rate Cost Proposal 2 of 2.xlsx	26-0410-ITB-KF949 COST PROPOSAL 2 OF 2	Excel
List of Locations & Schedule	LCSD Chiller Equipment List 2026.pdf	26-0410-ITB-KF949 CHILLER EQUIPMENT LIST 2026	PDF
List of Locations & Schedule	LCSD Cooling Tower List 2026.pdf	26-0410-ITB-KF949 COOLING TOWER LIST 2026	PDF
Sample	Sample - Agreement for Services.pdf	26-0410-ITB-KF949 SAMPLE AGREEMENT	PDF
Invitation To Bid	26-0410-ITB-KF949 ITB.pdf	26-0410-ITB-KF949 INVITATION TO BID	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 2

Question	Date Asked	Answer	Date Answered
Do you have a record of when each chiller last had Eddie Current completed for both Evap and Cond.	4/13/2026 10:46:13 AM
Is there an active list of pumps and refrigerant monitors to reflect accurate pricing.	4/13/2026 10:47:13 AM

Commodity Codes

Total: 8

Code	Description
[031-67]	HVAC Equipment, Accessories and Supplies (Not Otherwise Classified)
[941-55]	HVAC Systems Maintenance and Repair, Power Plant
[992-47]	HVAC System Testing, Balancing and/or Troubleshooting Services
[914-50]	Heating, Ventilating and Air Conditioning (HVAC)
[031-13]	Chillers, Heat Exchangers and Receivers
[120-32]	Chiller, Water, Large Flow Capacity (To Chill Hatchery Water)
[936-48]	Industrial Equipment (Not Construction and Repair, or HVAC) Maintenance and Repair
[967-2]	Air Conditioning, Heating, and Ventilating Equipment (HVAC) Manufacturing Services

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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