Project Information

Bid Title

2026 Spray Patch Emulsion

Issuing Agency

Monroe County Road Commission

Location

Michigan

Published Date

Mar 16, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 Spray Patch Emulsion
Category:	Materials
Status:	Open

Description: Sealed bids will be received by the Board of County Road Commissioners of the County of Monroe until 10:00 a.m. local time on Thursday, March 26, 2026 at their office located at 840 South Telegraph Road, Monroe, Michigan, 48161. Publication Date/Time: 3/16/2026 12:00 AM Closing Date/Time: 3/26/2026 10:00 AM Contact Person: Chloe Fults Monroe County Road Commission 840 S. Telegraph Road Monroe, MI 48161 Phone: (734) 240-5109 Email: CFults@mcrc-mi.org Download Available: Yes Business Hours: Monday - Friday: 7 AM to 3 PM Related Documents: PROPOSAL 2026 Spray Patch Emulsion (PDF) PLANHOLDER REQUEST 2026 Spray Patch Emulsion (PDF)

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840 S. Telegraph Road • Monroe, Michigan 48161 • Phone: (734) 240-5102 • Fax: (734) 240-5101

PROPOSAL

FOR

2026 SPRAY PATCH EMULSION

BID OPENING:

Thursday, March 26, 2026 at 10:00 a.m.

BOARD OF COUNTY ROAD COMMISSIONERS

OF THE COUNTY OF MONROE

James S. Jacobs, Chairman

Dan Minton, Vice Chairman

Jack Thayer, PE, Member

William Kipf, Member

David Kubiske, Member

MONROE COUNTY ROAD COMMISSION

INVITATION TO BID

Sealed bids will be received by the Board of County Road Commissioners of the County of Monroe until

10:00 a.m. local time on Thursday, March 26, 2026 at their office located at 840 South Telegraph Road,

Monroe, Michigan, 48161 for the following:

• 2026 Overband Crack Fill

• 2026 Spray Patch Emulsions

• 2026 HMA Mixtures

Bids will be publicly opened and read aloud by the Bid Committee at 10:00 a.m. Proposals may be

downloaded from the Road Commission’s website at https://www.mcrc-mi.org/Bids.aspx.

BOARD OF COUNTY ROAD COMMISSIONERS

OF THE COUNTY OF MONROE, MICHIGAN

MONROE COUNTY ROAD COMMISSION

PROPOSAL

2026 SPRAY PATCH EMULSION

TO: The Board of County Road Commissioners of the County of Monroe, Michigan

FOR: 2026 Spray Patch Emulsion

Ladies and Gentlemen:

The undersigned bidder hereby affirms that:

1. The proposal is in all respects fair and without any collusion or fraud.

2. The undersigned agrees to furnish materials at the unit prices stated on the attached bid forms.

Company:

Address:

City, State, ZIP:

Telephone:

By:

Title:

Date:

Page 1 of 5

INSTRUCTIONS TO BIDDERS

and

GENERAL CONDITIONS

The Michigan Department of Transportation 2020 Standard Specifications for Construction are incorporated

as part of these bidding documents and shall govern except as provided in the Invitation to Bid, Instructions

to Bidders and General Conditions, and Proposal. Reference to the Department or Commission in the

Michigan Department of Transportation 2020 Standard Specifications for Construction shall mean the

Board of County Road Commissioners of the County of Monroe, hereinafter referred to as “Board,” unless

otherwise specified.

OWNER

The owner is the Board of County Road Commissioners of the County of Monroe, also referred to as the

“Board.”

BIDDER

The Bidder is one who submits a signed bid with the required documentation directly to the Board at the

time and place specified.

BID FORMS

Sealed proposals must be submitted on the bid forms furnished by the Board. The proposal shall be

submitted in its entirety (pages 1 through 5) with no modifications or changes except as authorized by an

addendum and with no pages removed. All proposals must be filled out in ink or typewritten and shall be

legibly signed, giving the complete name and address of the Bidder.

All bids must be in a sealed envelope and clearly marked “Bid for 2026 Spray Patch Emulsion.”

OPENING OF BIDS

Bids will be received by the Board at 840 S. Telegraph Road, Monroe, Michigan, 48161 until 10:00 a.m.

local time on Thursday, March 26, 2026 at which time they will be publicly opened and read aloud.

ACCEPTANCE OF BIDS

The Board reserves the right to accept, reject and modify any or all bids, waive irregularities therein, and to

make the award in any manner deemed to be in the best interest of the Monroe County Road Commission.

TITLE VI ASSURANCE

The Monroe County Road Commission, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 USC 2000d to 2000d-4) and Title 49, Code of Federal Regulations, Part 21, as they may be

amended from time to time, hereby notifies all bidders that it assures that in any contract entered into

pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids

in response to this invitation and will not be discriminated against on the grounds of race, color, national

origin, gender, age, or disability in consideration for an award.

PROHIBITION OF DISCRIMINATION

In accordance with Act No. 453, Public Acts of 1976, the Contractor and subcontractors hereby agree not

to discriminate against an employee or applicant for employment with respect to hire, tenure, terms,

conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of

race, color, religion, national origin, age, sex, height, weight, or marital status. Further, in accordance with

Act No. 220, Public Acts of 1976 as amended by Act No. 478, Public Acts of 1980, the Contractor and

subcontractors hereby agree not to discriminate against an employee or applicant for employment tenure,

terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment,

because of a disability that is unrelated to the individual’s ability to perform the duties of a particular job or

position. A breach of the above covenants shall be regarded as a material breach of this contract.

Page 2 of 5

TAXES

The Contractor shall include, and will be deemed to have included, in its base bid and contract price all

applicable sales and use taxes enacted into law as of the date the bid is submitted.

CONTRACT TERM

The term of the Contract shall be from March 31 2026 to March 31 2027.

EXTENSION OF CONTRACT

Upon mutual agreement of both parties, the Board may extend the length of the Contract for up to three

additional one-year terms. The pricing, terms, and conditions of the original contract will remain the same

for any subsequent one-year extensions. Requests for a contract extension must be made in writing to the

Purchasing Agent by February 1.

INDEMNIFICATION

The successful bidder(s) must hold harmless, indemnify, defend and represent the Board and its officers,

agents, and employees against any and all claims for bodily injury or property damage, or any other claim

arising out of performance of the work on this contract. The Contractor will not be responsible for claims

that result from the sole negligence or willful acts of said indemnitee.

SPECIFICATIONS

The materials shall conform to the Michigan Department of Transportation 2020 Standard Specifications

for Construction.

The successful bidder(s) shall supply the Monroe County Road Commission with Safety Data Sheets,

material test reports, and material certifications.

The delivered unit prices shall include the cost of delivery to any location in Monroe County and shall

remain firm until March 31, 2027. Minimum load sizes, free unloading times, and demurrage rates shall

be noted under Additional Remarks.

COMMUNICATIONS

Any questions regarding this bid shall be directed to the person listed below:

Name:

Phone:

Email:

Chloe Fults

734-240-5109

CFults@mcrc-mi.org

Page 3 of 5

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