Project Information

Bid Title

Northwest Hwy Water Main Replacement - Engineering Services

Issuing Agency

Park Ridge City

Location

Illinois

Published Date

Jan 15, 2026

Closing Date

Jan 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Northwest Hwy Water Main Replacement - Engineering Services PW-26-02	January 15, 2026 :	January 29, 2026 10:15 AM

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CITY OF PARK RIDGE

505 Butler Place

Park Ridge, IL 60068

Tel: 847-318-5200

www.parkridge.us

REQUEST FOR PROPOSALS

Northwest Highway Water Main Replacement – Engineering Services

PW-26-02

NOTICE TO PROPOSERS

The City of Park Ridge is seeking a qualified engineering firm to complete engineering project design, prepare

contract documents, and provide construction engineering services to replace the existing 6” water main

located on Northwest Highway from the existing 12” water main at Glenview Avenue to the existing valve

located west of Western Avenue (approximately 4,000 feet) with a new 12” water main, service connections

and all necessary appurtenances. Work will include design and permit coordination with appropriate

agencies.

Solicitation documents can be obtained from on the City’s website (www.parkridge.us/purchasing) and Euna

OpenBids (formerly DemandStar www.demandstar.com). All responses must be received via OpenBids

(preferred) or in-person at Park Ridge City Hall, Finance Department, 505 Butler Place, Park Ridge, IL prior to

the Due Date and Time set forth below. Responses transmitted by fax or email will not be accepted.

Responses received in person must be in a sealed envelope marked and clearly labeled: Company Name and

Address, Solicitation Number, and Project Title. If submitting in-person, please include four bound copies of

the proposal.

Infrequent or first-time users of electronic bidding are encouraged to upload their responses at least 24 hours

prior to bid opening. The City is not responsible for submittal errors or incomplete bid submissions. For

technical issues or concerns, proposers may contact OpenBids support directly at hello@eunasolutions.com.

ACTION

DATE

TIME

Solicitation Advertised

January 15, 2026

-

Questions Due to Procurement

E-mail: procurement@parkridge.us

January 20, 2026

5:00 P.M.

Final Q&A Addendum Published

January 23, 2026

5:00 P.M.

RFP Response Deadline

Est. Approval by Committee of the Whole

Est. Approval by City Council

January 29, 2026

February 2026

March 2026

10:15 A.M.

Any communication regarding this invitation between the date of issue and date of award is to be in writing

and directed to the Procurement Contact below. Answers to questions submitted in writing may be

distributed as an addendum. If a plan holder chooses not to submit a proposal, please fill out the enclosed

NO BID form and return it to the email above as soon as possible.

PROCUREMENT CONTACT

Brandon Naser

procurement@parkridge.us

847-318-7948

GENERAL CONDITIONS AND INSTRUCTIONS

1. GENERAL

Throughout this document, “City of Park Ridge” and “City” shall be synonymous and mean the City of Park

Ridge. The words “bid,” “proposal,” “proposer,” “bidder,” “vendor,” “firm,” “contractor,” and “supplier” may

be used in the alternative in these General Conditions and Instructions as intended and described by the

Scope of Work. The phrases “request for proposal,” “invitation for bids,” “request for quotes,” “request,”

“invitation,” and “solicitation” may also be used in the alternative.

2. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITE BY PROPOSER

The Proposer shall, before submitting its Proposal, carefully examine the plans, specifications, contract

documents, RFP, and bond and insurance requirements and visit the site to verify conditions under which

work will be performed. Each Proposer is responsible for reading the bid documents and familiarizing itself

with all requirements. Failure of a Proposer to do so shall not relieve the Proposer of any obligation with

respect to said bid. If the Proposer’s bid is accepted, it shall be responsible for, and the City will make no

allowance for any errors in their Bid resulting from its failure or neglect to comply with these instructions.

Unless otherwise provided elsewhere in these documents, when the plans or specifications include

information pertaining to subsurface explorations, borings, test pits, and other preliminary investigation,

such information represents only the opinion of the City as to the location, character, or quantity of the

materials encountered and is only included for the convenience of the Proposer. The City assumes no

responsibility whatsoever with respect to the sufficiency or accuracy of the information, and there is no

guaranty, either expressed or implied, that the conditions indicated are representative of those existing

throughout the work, or that unanticipated developments may not occur. Accordingly, by bidding on the

work, each Proposer waives its rights under the Illinois Public Construction Contract Act, 30 ILCS 557/.

3. QUALIFICATIONS OF PROPOSER

The City may take any action deemed necessary to investigate the qualifications of each Proposer. The City

reserves the right to qualify or disqualify Proposers as a result of lack of similar project experience and/or any

other information obtained from the project reference form, references listed thereon, or publicly available

information. Proposers must also demonstrate that they have sufficient resources (i.e. capital, laborers, sub-

contractors, etc.) to accomplish all tasks required within the schedule for the contract. In the event there are

additional eligibility requirements described in the Special Conditions or Specifications, such requirements

shall be supplemental to and not in limitation of this provision.

4. PREPARATION OF PROPOSAL

The Proposer shall prepare their Proposal on the attached Proposal Form or alternatively include all required

information in the Proposer’s proposal package if a Proposal Form is not included. Unless otherwise stated,

all blank spaces on the Proposal page(s), applicable to the subject specification, must be correctly filled in.

Either a unit price or a lump sum price, as the case may be, must be stated for each item, either typed in or

written in ink, in figures, and, if required, in words. In the event of an error on the Proposal page in which

there is a conflict between the unit price and the extended price or the total proposal price, the City may

exercise its reasonable discretion to ascertain the actual price of the proposal.

If the Proposer is a corporation, the President and Secretary shall execute the Proposal, and the Corporate Seal

shall be affixed. In the event that the Proposal is executed by an officer other than the President, sufficient

evidence of such signatory’s authority shall be submitted. If the Proposer is a partnership, majority owning

partners or general partners shall execute the Proposal, unless one partner has been authorized to sign for the

partnership, in which case sufficient evidence of such authority shall be submitted. If the Proposer is a limited

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liability company, the manager shall execute the Proposal, unless another officer has been authorized to sign

for the company, in which case sufficient evidence of such authority shall be submitted.

Each Proposal must contain all required certifications and signatures. In addition, if any addenda are issued

by the City, the Proposer shall be required to acknowledge receipt of the formal addendum on the Proposal

form or proposal, as applicable. Failure of a Proposer to acknowledge any of the addenda issued or submit

essential required documents contained in the solicitation shall deem its proposal non-responsive; provided,

however, that the City in reliance upon its home rule powers, may choose to waive this requirement if the

City determines from the context of the Proposal that the Proposer has considered the terms and conditions

of the addendum.

The Proposal submitted must not contain erasures, interlineations, or other corrections unless each

correction is suitably authenticated by affixing in the margin immediately opposite the correction the

surname or surnames of the person or persons signing the proposal.

Modifications of proposals already submitted will be considered if received at the office designated in the

Invitation to Proposal by the time set for opening of proposals. Unless called for, alternate proposals will not

be considered. No compensation will be allowed due to any difficulties which the Proposer could have

discovered or reasonably known prior to bidding.

5. SUBMISSION OF PROPOSAL

All prospective Proposers shall submit their Proposal in the manner specified in the Notice to Proposers by

the specified due date and time of the proposal. Proposals received beyond the date and hour set for the

proposal opening will not be considered and will be returned unopened.

Submission of a proposal will be considered presumptive evidence that the Proposer has visited the sites and

is conversant with local facilities and difficulties, the requirements of the documents and of pertinent State or

Local Codes, the state of Labor and Material Markets, and has made due allowance in the proposal for all

contingencies. Include in proposal all costs of labor, material, equipment, allowance, fees, permits,

guarantees, applicable taxes, insurance and contingencies, with overhead and profit necessary to produce a

complete project, or to complete those portions of the work covered by the Specifications on which the

Proposal is made including all trades, without further cost to the Owner. Unless otherwise described in the

Special Conditions or Specifications, Proposers shall be responsible to obtain all permits and arrange for all

inspections. No unsolicited supplemental information will be accepted and will be returned without being

considered by the City.

6. WITHDRAWAL OF PROPOSAL

A Proposer may withdraw their Proposal at any time prior to the time specified in the notice as the closing

time for receipt of proposals. However, no Proposer shall withdraw, cancel or modify their Proposal for a

period of sixty (60) calendar days after the specified closing time for the receipt of proposal. Where this

contract is subject to approval by another agency, such as the Federal Government or the State of Illinois,

then the Proposer shall not withdraw, cancel or modify their Proposal for a period of ninety (90) calendar

days after the specified closing time for the receipt of proposals.

7. CONSIDERATION OF PROPOSALS

No Proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or

is in default to the City of Park Ridge upon any debt or contract, or that is a defaulter, as surety or otherwise,

upon any obligation to the City, or had failed to perform faithfully any previous contract with the City. The

Proposer, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability

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and possession of necessary facilities, pecuniary resources and adequate insurance to comply with the terms

of these specifications and contract documents.

Each Proposer shall submit where necessary, or when requested by the Procurement Officer, catalogs,

descriptive literature or detailed drawings fully detailing features, designs, construction, appointments,

finishes and the like not covered in the specifications, necessary to fully describe the material or work they

propose to furnish.

The City of Park Ridge reserves the right to disregard any informality in the proposals, to waive technicalities,

or to reject any and all proposals when, in the opinion of the City Council, the best interest of the City will be

served by such action.

In addition to price, the City may consider: (1) compliance with proposal and contract requirement including

bonds and insurance; (2) ability, capacity, and skill to perform; (3) adequacy of facilities, equipment,

materials, financial resources, organization, and staffing; (4) character, integrity, reputation, judgment,

experience, and efficiency; (5) quality of past performance; (6) compliance with past contracts and applicable

laws; (7) ability to provide future maintenance and service; (8) conditions or exceptions placed on the

proposal.

8. ACCEPTANCE OF PROPOSALS

The City will accept one of the proposals or reject all proposals within sixty (60) calendar days, or within

ninety (90) calendar days where approval by other agencies is required, from the date of opening of

proposals, unless the successful Proposer, upon request of the City, extends the time of acceptance to the

City. The contract will be awarded based on the City’s independent assessment of the proposal by reference

to the evaluation criteria described in the proposal solicitation. Where no evaluation criteria are specified,

the contract will be awarded to the lowest responsible and responsive proposer whose proposal is most

favorable to the City’s interests. The City may rely on any information presented in the proposal and any

publicly available information to assess the qualifications, responsiveness and responsibility of a proposal.

9. INTERPRETATION OF CONTRACT DOCUMENTS

Any Proposer in doubt as to the true meaning of any part of the specifications and contract documents may

submit to the Procurement Officer a written request for an interpretation thereof by the deadline described

in the Notice to Proposers. No oral comments will be made to any Proposer as to the meaning of the General

or Special Conditions or any other contract documents and any inadvertently made are hereby disclaimed

and void. The person submitting the request shall be responsible for its prompt delivery. Questions received

after the deadline described in the Notice to Proposers cannot be considered. Such interpretation will be

made only in the form of a written addendum duly issued by Procurement Officer. A copy of such addendum

will be posted on the City’s website and DemandStar. Failure on the part of the prospective Proposer to

receive a written interpretation prior to the time of the opening of proposals will not be grounds for

withdrawal of their Proposal. The Proposer shall acknowledge receipt of each addendum issued.

Addenda may modify or interpret the Bidding Documents and will become part of the Contract Documents

when the Contract is executed. Subsequent addenda shall govern over prior addenda only to the extent

specified.

Any references in these specifications to manufacturer's name, trade name, or catalog number (unless

otherwise specified) is intended to be descriptive but not restrictive and only to indicate articles or materials

that will be satisfactory. Proposals on other makes and catalogs will be considered, provided each Proposer

clearly states on the face of their Proposal exactly what is proposed to be furnished. Unless so stated in the

Proposal, it shall be understood that the Proposer intends to furnish the item specified and does not propose

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to furnish an "equal". The City hereby reserves the right to approve as an equal, or to reject as not being an

equal, any article the Proposer proposes to furnish which contains minor or major variations from

specification requirements.

10. CHANGES:

Illinois law (720 ILCS 5/33E-9) requires that aggregate changes in excess of $25,000 or aggregate extensions

greater than one hundred eighty (180) days must comply with the Criminal Code. Likewise, Illinois law (50

ILCS 525/5) expresses for a change order that authorizes or necessitates any increase in the contract price

that is 50% or more of the original contract price or that authorizes or necessitates any increase in the price

of a subcontract under the contract that is 50% or more of the original subcontract price, then the portion of

the contract that is covered by the change order must be resubmitted for bidding in the same manner for

which the original contract was proposal. Upon approval, the Procurement Officer shall issue to the

successful contractor a written change order to the original contract; such change orders shall be binding

upon both parties thereto and shall in no way invalidate or make void the terms of the original contract not

modified by such change.

11. FAIR EMPLOYMENT

Proposer’s signature on the Proposal Form will be construed as acceptance of and willingness to comply with

all provisions of the acts of the General Assembly of the State of Illinois relating to wages of laborers and

discrimination and intimidation of employees. Provisions of said acts are herein incorporated by reference

and become a part of this Proposal and Specifications

12. DRUG FREE WORKPLACE ACT

At the time of contract, the Contractor will make certification required in the Contract and will comply with

all provisions of the Drug Free Workplace Act that are applicable to the Company. False certification or

violation of the requirements of the Drug Free Workplace Act may result in sanctions including but not

limited to suspension of the Contract with the City, termination of the Contract and debarment of contracting

with the City for at least one (1) year but not more than five (5) years.

13. HAZARD COMMUNICATION

All on-site contractors shall be informed of chemical hazards to which their employees could possibly be

exposed while working for the City. Upon request, this information is made available to the contractors and

their subcontractors by the prime contractor. It is the contractors and subcontractor’s responsibility to train

their own employees on Hazardous Communications and the handling of hazardous materials. It is the

responsibility of the contractor to inform the City of any hazardous substances brought and stored on City

property. The contractor must also provide a Safety Data sheet for such chemicals.

14. WARRANTY/GUARANTEE

The Proposer warrants to the City that the labor shall be first class and conform to the requirements of the

Specifications and shall be performed by persons qualified in their respective trades. Materials furnished

under the Contract will be of good quality and new unless otherwise required or permitted under the

Specifications, and that materials will be free from defects not inherent in the quality required or permitted.

Work and materials not conforming to the Specifications, including substitutions not properly approved and

authorized, may be considered defective and will be rejected by the City. This warranty excludes remedy for

damage or defect caused by abuse, modifications not executed by the Proposer, improper or insufficient

maintenance, improper operation, or normal wear and tear and normal usage. Unless otherwise described in

the specifications, materials provided under this agreement will be guaranteed for a period of one year, or

the term of the manufacturer’s warranty, whichever is greater. Unless otherwise described in the

specifications, labor provided under this agreement will be guaranteed for a period of one year.

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 541330Engineering Services

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