Project Information

Bid Title

Request For Proposal, Vehicle, Equipment & Miscellaneous Bids

Issuing Agency

City of South Bend

Location

Indiana

Published Date

Nov 26, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request For Proposal, Vehicle, Equipment & Miscellaneous Bids

It is the responsibility of all bidders on the Proposal, Vehicle, Equipment & Miscellaneous bids to complete the Bid/Proposal Interest Form for all bids listed below. This list does not include construction bid opportunities that are or were posted on the ARC Indiana PlanWell website (see Construction Bids section above). Bids for projects listed at ARC Indiana Planwell do not register here, you must register on ARC’s website.

Any and all future addenda or information regarding the bids listed below will be sent ONLY to those bidders registered below. Take 30 seconds to fill out the Registration Form to receive automatic updates per addenda. To receive any changes in requirements, bidders must register for each bid below in which they submit a bid. 100% of awarded bids have gone to registered bidders.

By failing to register, you risk your bid being deemed non-responsive and being rejected by the Board of Public Works. The Board of Public Works is not responsible, in any manner, for the completeness and responsiveness of a prospective bid. If you have any questions regarding this policy, please contact the Department of Engineering at 574-235-9251.

1. REQUIRED: Registration Form
2. REQUIRED: Non-Collusion, Non-Debarment, Non-Discrimination Form
3. After registering: View the bid specifications below.

Specification sets available:​​​​​​

2026 Water Works Utility Service Line Repair Program

2026 Sewer Insurance Lateral Repair Program

BID DUE DATE:

January 13, 2026

View Planholders List for Request for Proposal, Vehicle, Equipment, and Miscellaneous bid opportunities

Attachment Preview

2026 Water Works Utility Service Line Program

Applications must meet the minimum specifications as provided herein. There is no scoring matrix

as all qualified vendors whose applications meet the minimum specifications and who meet and

accept the following required conditions will be accepted into the program:

• Plumber Contractor License in Indiana; and

• Worker’s Compensation Insurance; and

• Performance bond in the amount of $25,000 or cash bond in the amount of $25,000; and

• Proof of Commercial General Liability Insurance per Person in the amount of $50,000; and

• Proof of Commercial General Liability Insurance per Occurrence in the amount of $1,000,000

• Three (3) year warranty on all work performed through this program.

• Must follow City of South Bend Department of Public Works Design & Construction Standards.

• Availability for on-call emergency response scheduled on a weekly rotation which includes before/after

normal business hours, weekends and holidays. Emergency repairs require completion within 24 hours.

Regular repairs require completion within five working days.

• Ability to work in year-round adverse weather conditions.

• Must follow IUPPS 811 compliance prior to and throughout all excavation work performed.

• Customer contact prior to repairs with account information provided by the Water Works Utility.

• Responsible for the planning, set-up and removal or subcontracting of all necessary traffic control

according to INDOT requirements found in the Indiana Manual on Uniform Traffic Control Devices and

the ability to work safely on heavily trafficked streets.

• Ability to pinpoint water leaks and trace water service lines.

• Must be fully equipped to work safely in underground excavations five feet deep or greater in compliance

with OSHA trenching and excavation safety requirements. Company safety manual must be followed and

a minimum requirement of two qualified persons for all excavations.

• Ability to temporarily freeze water service lines to replace inoperable and/or leaking curb valves.

• Must have experience working on water lines in the City of South Bend including new service

line installation using open trench excavation and trenchless ground piercing methods. New

service line installation will be paid per foot for one-inch service line and only Type K copper

tubing pipe is allowed. The water line shall have a minimum earth cover of five feet and a

maximum of six feet.

• Responsible for the preparation and pouring or subcontracting of all sidewalks, driveway and

street cuts, according to City specifications. Four inches of depth for sidewalks, six inches of

depth for driveway and driveway approaches. Street cuts must match existing depth, but not be

less than eight inches minimum.

• Responsible for repairing all grass/sod property damage caused by excavation work by spreading

topsoil and grass seed within two calendar weeks of leak repair. A list of all repairs completed in

grass during the winter season must be kept for returning to complete the topsoil and grass seed

work at the start of the spring season.

• A Plumber Inventory Tracking Form must be e-mailed to Water Works Utility management staff

with details for each leak repair performed within one calendar week of repair date.

• Invoices (two copies required) for work performed must be delivered to 915 S. Olive St. by the

fifth day of the following month. All material provided by the Water Works Utility must be

indicated on the invoices. City inspection and approval prior to payment being remitted within 45

days of receipt.

• A Plumber Material Request Sheet must be e-mailed to Water Works Utility management staff when

requesting provided parts. All material requests must be picked up at 915 S. Olive St. the following

business day between the hours of 7:30am and 3:00pm unless otherwise specified by Water Works Utility

management staff.

Flat Rate for Stop Box Repairs:

Applicants will unearth a single excavation up to five cubic feet in grass for a flat rate of $590. For stop

box repairs that require the removal of a hard surface, such as asphalt or concrete, the flat rate is increased

to $714. This flat rate will include all equipment, material and labor necessary to replace the stop box and

rod. This flat rate will be used for all emergency repairs made during normal business hours. A curb valve

found to be inoperable and/or leaking must be replaced, and the repair is billed as a basic service leak at

the rates described herein.

Flat Rate for Basic Service Leak Repairs:

Applicants will unearth a single excavation up to five cubic feet in grass for a flat rate of $1,828. For

basic leak repairs that require the removal of a hard surface, such as asphalt or concrete, the flat rate is

increased to $1,945. This flat rate will include all equipment, material and labor necessary to replace the

curb valve, stop box and rod or repair a single leak on three feet or less section of the service line. This

flat rate will be used for all emergency repairs made during normal business hours. Repairs that require

exceeding these specifications to complete must be reported to Water Works Utility management staff to

determine if a leak repair is not considered basic repair due to special circumstances. Any special

circumstance requires City approval, and the repair is billed for equipment, material and labor at the rates

described herein.

Special Circumstance Plumber Rates for Equipment, Material and Labor:

Equipment Rates per Job:

Pneumatic Ground Piercing Mole $177

Trench Shoring/Shield Box $153

Arrow Board $148

Air Compressor $131

Hammer/Rotary Drill $113

Partner Saw $106

Barricades $101

Freeze Kit $95

Plate Compactor $88

Trash Water Pump $60

Work Truck $47

Equipment Rates per Hour:

Vactor $354

Backhoe $142

Dump Truck/Trailer $82

Material Rates per Job:

#53 Recycled Concrete Backfill $106

Black Dirt & Seed $106

Labor Rates per Hour:

Plumber $106

Laborer $82

Special Circumstances include, but are not limited to:

• Any leak repair that requires subcontracting for heavy traffic control.

• Any leak repair that requires more than a single excavation.

• Any leak repair that requires excavating greater than a five feet square area.

• Any leak repair that requires excavating greater than five feet of depth and must have trench

shoring or a shield box installed for OSHA compliance.

• Any leak repair that requires a portion of the street to be removed.

• Any leak repair that requires extensive landscape removal.

• Any leak repair involving the foundation of the structure.

• Any service line repair that requires more than a single leak to be repaired.

• Any leak repair that requires replacing any length of the service line greater than three feet.

• Emergency leak repair designated by the Water Works Utility to be completed before/after

normal business hours, weekends and holidays.

The successful applicants shall comply with the City’s ordinance and all other federal, state and local laws

and regulations governing nondiscrimination in employment.

The City reserves the right to accept, negotiate scope, or reject any or all applications.

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