Project Information

Bid Title

Postle Hall A Vacuum Replacement

Issuing Agency

Ohio Facility Construction Commission

Location

Ohio

Published Date

Feb 5, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

OSU-260001

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Publish Date

Due Date

Project Number

Owner

Project Name

Primary Service

Estimated Project Cost

Q&A

Short List

Notes

2026/02/04

2026/02/19

OSU-260001

The Ohio State University

Postle Hall A Vacuum Replacement

D-B

$2,000,000

N/A

TBD

Attachment Preview

Request for Qualifications (Design-Build Contract) continued

Administration of Project: Local Higher Education

Project Name Postle Hall A Vacuum Replacement

Project Location Postle Hall (0024)

City / County Columbus/ Franklin County

Owner

The Ohio State University

Delivery Method Design-Build

No. of paper copies requested (stapled, not bound)

0

Response Deadline 02/19/2026

2:00 p.m. local time

Project Number

Project Manager

OSU-260001

Christina Vetrano

Contracting Authority Local Higher Education

Prevailing Wages State

No. of electronic copies requested (PDF)

1

Submit the Statements of Qualifications (Form F110-330) via email to

Postle_Hall_A_Vacuum_Replacement.01_Selection2@docs.e-builder.net. In the subject line, include the project number and

name for the RFQ you are responding to. See Section G of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Christina Vetrano at vetrano.13@osu.edu with the project number and

name included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on

the OFCC website at Project Opportunities on a regular basis until one week before the response deadline. The name of the

party submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

The College of Dentistry resides in Postle Hall on the main campus of The Ohio State University which houses the

College’s labs, dental clinics and programming. Vacuum is used throughout to provide suction for cleaning and other

dental procedures for the College of Dentistry. This project will seek to design and replace the dental vacuum system and

associated distribution piping for the building. The selected team should anticipate executing a pre GMP change order to

procure long lead head end equipment and be flexible to overlap design and construction durations to meet proposed

schedule. This dental vacuum pump replacement is the first priority. Work for replacement piping will be in active clinics,

labs, corridors, and offices and will need to be phased to not affect patients and staff. We will look to the DB team to

exercise Target Value Design to meet the needs of the project. Hazardous materials are present throughout this facility

and will need abatement.

A criteria set by Affiliated Engineers Inc (AEI) has been developed and will be issued to the shortlisted firms.

All aspects of the project and related issues will be implemented and operated consistent with the Contracting Authority

and/or Owner’s policies and procedures.

B. Scope of Services

The selected Design-Builder (“DB”), as a portion of its required Scope of Services and prior to submitting its proposal, will

discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement detailed cost

components, to address the Owner’s project requirements and refine the project schedule. Participate in the Encouraging

Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: develop and

maintain estimates of probable construction cost, Target Value Budget/Target Value Design, project schedules, and

construction schedules; lead and manage the Schematic Design, Design Development, Subcontractor Prequalification

and Bidding process, Construction Documents, Construction and Closeout stages.

The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.

Refer to the Ohio Facilities Construction Manual additional information about the type and extent of services required for

each. A copy of the standard Agreement can be obtained at the OFCC website at Design-Build Agreement.

The selected DB will be required to sign the standard agreement. No modifications to the requirements in the agreement

will be accepted. Required Professional Liability Insurance will be per General Conditions Articles 10.3.7, 10.3.8 and

10.3.9.

F180-01-2022-MAR

Publish Date: Feb. 4, 2026

Page 1 of 5

Request for Qualifications (Design-Build Contract) continued

The preconstruction and construction services are generally described below. Subcontracts including Plumbing, Fire

Protection, HVAC, and Electrical trades will be awarded by the Design-Builder (“DB”) to prequalified vendors using a

competitive process. The parties will engage in an "open book" pricing method in which all subcontracted work shall be

based upon competitive pricing that will be reviewed by the Contracting Authority/Owner, the Criteria A/E and the DB. The

Contracting Authority/Owner shall have access to all books, records, documents, and other data in the DB's possession

related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement.

Preconstruction Services: The DB will work cooperatively with the Contracting Authority/Owner, Criteria A/E and Project

Team, and will provide, among other services, schedule development, estimate development, program verification,

schematic design, design development, Guaranteed Maximum Price (GMP) proposal, subcontractor prequalification and

bidding, construction documents preparation, constructability review, permits, budgeting, Target Value Budget/Target

Value Design, and preconstruction planning throughout the preconstruction stages. When the drawings and specifications

are at a stage of completion specified in the Agreement, such partially completed documents (the "Basis Documents")

shall be provided to the DB, together with the Architect/Engineer of Record’s (“AOR”) detailed listing of any incomplete

design elements and the AOR’s statement of intended scope with respect to such incomplete elements (the "Design Intent

Statement"). Contingent upon the Contracting Authority’s approval of the GMP, the parties will enter into an amendment to

the Agreement establishing the Contract Sum (“GMP Amendment”). If the proposed Contract Sum exceeds the Project

Budget established for construction, then the Contracting Authority may terminate the agreement with the DB and seek

proposals from other firms for completion of the Project.

Construction Services: The DB shall construct the Project pursuant to the construction documents and in accordance with

the schedule requirements. The DB shall hold all subcontracts and shall be fully responsible for the means and methods

of construction, weekly progress meetings, testing and inspections, project safety, project completion within the schedule

agreed upon in the preconstruction phase, compliance with all applicable laws and regulations including monitoring

compliance with all EDGE, equal employment, and prevailing wage requirements, and submitting monthly reports of these

activities to the Contracting Authority. All subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-

03-02. The Contracting Authority reserves the right to approve the DB’s selection of subcontractors and any supplemental

terms to the subcontract form.

The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors

and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within

Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:

https://fod.osu.edu/resources, under the section titled “Construction Site Safety Requirements.”

Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using e-

Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio

State University Project Closeout Standards can be accessed via the OSU FOD vender resource website

(https://fod.osu.edu/resources) under Post Construction / Close Out.

The DB will comply with applicable OSU policies, including the Identification Badge Policy, which incorporates

Background Check Policies, as identified at https://wexnermedical.osu.edu/utility/footer/vendor-interaction. The DB is

responsible for all costs incurred related to compliance with these policies.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Project experience with vacuum pumps

2. Experience doing projects in active clinic, research and office areas that must maintain functionality.

3. Experience with Target Value Design. Please provide examples of demonstrating this successfully.

4. Project Delivery Method experience with DB

5. Experience with Ohio State University administered projects.

For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),

projects must have been completed by the Design Build Firm.

C.

Funding / Estimated Budget

Total Project Cost $2,000,000.00

Construction Cost $1,587,600.00

State Funding

Other Funding

$0.00

$2,000,000.00

F180-01-2022-MAR

Publish Date: Feb. 4, 2026

Page 2 of 5

Request for Qualifications (Design-Build Contract) continued

D.

Anticipated Schedule

DB Preconstruction Services Start

Construction Stage Notice to Proceed

Substantial Completion of all Work

DB Services Completed

03 / 26

09 / 26

04 / 27

10 / 27

E.

EDGE Participation Goal

Percent of the DB’s total compensation

excluding DB’s Contingency*

5%

*Preconstruction Stage Compensation plus Contract Sum

minus DB’s Contingency

F. Evaluation Criteria for Selection

Selection Criteria: The DB will be selected using (i) qualifications-based process during the Request for Qualifications

(RFQ) stage to develop a short list and (ii) best value process during the Request for Proposal (RFP) stage. The

qualifications-based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating

proposals from short listed firms will include such factors that are determined to derive or offer the greatest value to the

State and Owner, combining both qualifications and fee.

Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the

qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After

evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates

that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are

qualified, it will only select the qualified firms.

Request for Proposal: The short-listed firms shall be sent a Request for Proposal (“RFP”) that will invite the firms to submit

pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs,

itemized construction stage general conditions costs, construction stage contingency percentage, construction stage

design fee percentage, and design-build fee percentage. The short-listed candidates will also receive (i) form of the

Agreement with the Contracting Authority containing the contract terms and conditions, (ii) set of the most recent criteria

documents and (iii) proposed Project schedule.

Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually

with the Contracting Authority/Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an

opportunity to ask the Contracting Authority/Owner questions in an individual setting to help the firms prepare their

responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the pre-

proposal meetings.

At the pre-proposal meeting, short-listed firms will be required to submit the completed Contractor Pre-Work Evaluation

form, available here https://fod.osu.edu/resources, under the section titled “Construction Site Safety Requirements.”

Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting

Authority/Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key

personnel, and understand the project approach and ability to meet the stated objectives for the Project. Please be

prepared to discuss with specificity the firm’s capacity to conduct this work in compliance with the timetable, budget and

EDGE expectations. The Contracting Authority will notify each short-listed firm to schedule individual times for the

interviews.

Selection Schedule: Tentative schedule is subject to change.

Qualifications Due

RFP issued to the Short-Listed Firms

Proposals Due

Interviews

Selection of DB

02/19/2026

02/26/2026

03/09/2026

03/10/2026

03/11/2026

Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for

any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall

have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right

to waive minor variations in the selection process.

Interested DB firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form

in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with

and use EDGE-certified Business Enterprise(s), as a part of the DB’s team. The EDGE Affidavit and / or waiver request

letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the DB’s

Proposal. Both forms can be accessed via the OFCC website at Procurement Forms.

F180-01-2022-MAR

Publish Date: Feb. 4, 2026

Page 3 of 5

Request for Qualifications (Design-Build Contract) continued

If the DB firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested DB firms must indicate on their Statement of Qualifications, the locations where their services will be performed

in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to

providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases

from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to

be rejected.

G. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at Procurement Forms.

Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ

and your firm’s name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the “print” feature of Adobe Acrobat or similar

software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go

to Advanced, then PDF Optimizer.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and

subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following

information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals

which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance.

Proposers are requested to submit the following information in response to this RFQ within Section H of Form F110-330.

1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the

Project.

2. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget

(e.g., a letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the

construction budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's

current limits of liability for commercial general liability, employer's liability, business automobile liability, and

professional liability insurance.

3. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the

Project

a. The project team (Owner / C-AE / DB) will be required to utilize eBuilder, the University’s Project

Management System, for all compatible services required by the University. Please comment on

incorporating this system into your construction services and in conjunction with your prescribed corporate

project management systems, if any.

4. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a

competitive process and, if so, the nature of the work and capability to self-perform.

5. Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the

Project.

6. Scheduling: Demonstrated track record of performance of managing projects to the original schedule.

Firms are requested to identify professional registrations, memberships and credentials including but not limited to: LEED

GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction

industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330

form.

F180-01-2022-MAR

Publish Date: Feb. 4, 2026

Page 4 of 5

Design-Build Selection Rating Form

State of Standard Forms and Documents

Project Name Postle Hall A Vacuum Replacement

Project Number OSU-260001

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location and Workload (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of contracts awarded by Contracting

Authority in previous 24 months

Less than 50 miles

50 miles to 100 miles

More than 100 miles

Less than $200,000

$200,000 to $1,000,000

More than $1,000,000

2. Primary Qualifications (Maximum 35 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to

coordinate construction documents and

develop accurate estimates and schedules

Experience / ability of field representatives to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 15 points)

a. Key consultants

b. Proposed EDGE-certified Consultant participation*

Experience / ability of key consultants to

perform effectively and collaboratively

One point for every 2 percent

increase in Services compensation** over

the EDGE participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. OSU Sustainability Standards or LEED*** project

experience

c. BIM project experience

d. Team organization

Less than 2 sample projects

2 to 4 sample projects

More than 4 sample projects

LEED projects

OSU Sustainability Standards projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 3 projects

3 to 6 projects

More than 6 projects

Performance in completing projects within

original construction budget and schedule

Less than 3 projects

3 to 6 projects

More than 6 projects

Value

5

2

0

2

3

3

Score

0 - 10

0 -7

0-8

Max =

25

0 - 10

0 - 10

0-5

0

2 Max = 3

3

1

2

Max = 2

1

3

Max = 3

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

* Must be comprised of consulting firm(s) and NOT the lead firm

** Preconstruction Stage Compensation plus Contract Sum minus Subcontracted Work, Self-performed

Work, and DB’s Contingency

*** Leadership in Energy & Environmental Design administered by the Green Building Certification

Institute

Notes:

Evaluator:

Name

Subtotal

F180-01-2022-MAR

Signature

Publish Date: Feb. 2, 2026

Date

Page 5 of 5

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