Project Information

Bid Title

Broker Services Employee Benefits Plans

Issuing Agency

City of Pasadena

Location

California

Published Date

Apr 21, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-RFP-0186

Original Source

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Bid Documents

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Project Description

Project ID: 2026-RFP-0186

Title: Broker Services Employee Benefits Plans

Addenda: 0

Release Date: 4/21/2026

Due Date: 5/8/2026

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Broker Services Employee Benefits Plans

Request for Proposals

Human Resources Department

5242 , 52421 , 524210 , 52429 , 524298 , 5251

Project ID: 2026-RFP-0186

Release Date: Tuesday, April 21, 2026

· Due Date: Friday, May 8, 2026 4:00pm

Posted Tuesday, April 21, 2026 8:25am

All dates & times in Pacific Time

Draft Response No Bid

Time Remaining: 16 days, 21 hours, 31 minutes

Post Information

Posted At:Tue, Apr 21, 2026 8:25 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Pasadena is seeking proposals from qualified insurance brokerage firms to serve as Broker of Record for all employee benefit programs (excluding Medical and Retirement, both of which are contracted through CalPERS). The selected broker will provide comprehensive services including strategic planning, marketing, negotiation, implementation, and ongoing support for the City’s benefit offerings.

Background

The City of Pasadena is committed to providing a competitive and comprehensive benefits program that supports the health and well-being of its employees. With a workforce of approximately 2,190 benefit-eligible employees, the City offers a range of programs including medical, dental, vision, life insurance, disability coverage, and other related benefits.

As part of its ongoing effort to ensure fiscal responsibility and program excellence, the City is seeking an experienced insurance broker to serve as Broker of Record for benefit programs. The selected broker will act as a strategic partner, helping the City evaluate its current offerings, identify opportunities for improvement, and implement cost-effective solutions without compromising quality.

Timeline

Release Project Date:

April 21, 2026

Question Submission Deadline:

April 27, 2026, 2:00pm

Proposal Submission Deadline:

May 8, 2026, 4:00pm

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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