Project Information

Bid Title

ONE-TIME PURCHASE OF ARCOAIRE UNITS

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

Apr 17, 2025

Closing Date

Apr 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

35649

Original Source

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Bid Documents

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Project Description

Number

35649

Title

ONE-TIME PURCHASE OF ARCOAIRE UNITS

Available Date

4/17/2025 10:00 AM

Clarification Deadline

4/22/2025 9:25 AM

Due Date

4/24/2025 2:00 PM

Contact Information

MALLORY GERO - MALLORY.GERO@PGWORKS.COM

Bid Type

RFQ - Small Dollar Purchase

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

3101 E. Venango St.,
Philadelphia, PA 19134 US

Description

ONE-TIME PURCHASE OF TWO ARCOAIRE PKG GAS/ELECT 4.0 TON 115K. NEED-BY DELIVERY DATE: MAY 1, 2025.

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***
- TAKE EXCEPTION TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS.

- FAIL TO PROVIDE PRICING AND LEAD TIME

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON APRIL 22, 2025.

*ALL QUESTIONS MUST BE ASKED DURING THE CLARIFICATION PERIOD.*

PLEASE REVIEW AND COMPLETE THIS BID PACKET BY 2:00 PM EST ON APRIL 24, 2025.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING. PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

ADDITIONAL NOTES:

(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR THAT CAN MEET THE NEED-BY DELIVERY DATE OF MAY 1, 2025. IF NO BIDDER IS ABLE TO MEET THE REQUIRED DELIVERY DATE, PGW WILL AWARD TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER WHOSE DELIVERY DATE IS CLOSEST TO THE REQUIRED DELIVERY DATE.

IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1. LEAD-TIME
2. BEST AND FINAL OFFER (BAFO)
VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.
(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ
(3) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
(4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ

- “RESPONSE” TAB:

QUESTIONS- Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing

-“CALENDAR” TAB – Review all events for RFQ

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

4/22/2025 2:00 PM

Commodity Codes

• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance

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