Project Information

Bid Title

16 Passenger Ford Type A Single Rear Wheel School Bus

Issuing Agency

South Colonie Central School District

Location

New York

Published Date

Apr 1, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

16 Passenger Ford Type A Single Rear Wheel School Bus

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Request for Proposal

16 PASSENGER FORD TYPE A SINGLE REAR WHEEL

SCHOOL BUS

Board of Education

South Colonie Central School District

102 Loralee Drive,

Albany NY 12205

Phone: (518) 869-3576

SUBMISSIONS DUE BY: 04/08/2026 at 10:00AM

TIMELINE:

RELEASE OF PROPOSAL:

SUBMISSION DUE DATE:

04/01/2026

04/08/2026

ATTACHMENTS: (Complete attachments where applicable and

returned with proposal)

A) Proposers Cover Sheet

B) Proposal/Pricing Sheet

C) Insurance requirements

D) Non-Collusion Certification

E) C of C Iran Divestment Act 2012

F) References

In accordance with the provisions of Section 103 of the General Municipal Law,

an advertisement has been published in the local newspaper.

SECTION I - GENERAL INFORMATION/CONDITIONS

Summary Statement:

The purpose of this Request for Proposal (RFP) is to establish purchase a 16

passenger school bus.

General Information:

South Colonie Central School District operates one high school, two middle schools and

five elementary school.

SECTION II - GENERAL REQUIREMENTS

Instructions to Proposer:

The contract will be awarded in accordance with the Sealed Bid procurement method.

The submission of a proposal will indicate that the proposer (1) has read the

instructions, (2) will abide by the terms and conditions governing this Request for

Proposal, and (3) understands the requirements for delivery of the services specified.

General Instructions:

Contractor must submit all required forms with their Proposal. A completed bid packet

must be submitted. Each proposal is considered a binding contract. Proposers cannot

change prices after they have been awarded a contract. When a contract is awarded,

the successful proposer must provide all of the services.

SECTION III - TERMS AND CONDITIONS

1. The issuance of this RFP request constitutes only an invitation to submit a response to

the District.

2. No officer of the school district or member of the Board of Education shall have interest in

this bid.

3. This Proposal request does not commit the District either to award a contract or to

pay any costs incurred in the preparation of a submission. Proposers shall bear

all costs associated with submission preparation, submission and attendance at

presentation interviews, or any other activity associated with this proposal request

or otherwise.

4. All proposals and accompanying documentation become the property of the

South Colonie Central School District. The District shall not divulge any

information presented to anyone outside the District, unless required by law,

without the written approval of the individual or firm. The District reserves the

right to use the information and any ideas presented in any submission in

response to this RFP request, whether or not the submission is accepted.

Submitted proposals may be reviewed and evaluated by any person or outside

consultant retained by the District, other than one associated with a competing

applicant, as designated by the District. If a proposer believes that any

information in its proposal constitutes a trade secret and wishes such information

not be disclosed if requested by a member of the public pursuant to the State

Freedom of Information Law, Article 6 of the Public Officers Law, the proposer

shall submit with its proposal a letter specifically identifying the page number, line

or other appropriate designation, that information which it deems to constitute a

trade secret and explain in detail why such information is a trade secret. Failure

by a proposer to submit such a letter with its proposal identifying trade secrets

shall constitute a waiver by the applicant of any rights it may have under Section

89 (Subdivision 5) of the Public Officers Law relating to protection of trade

secrets.

5. If applicable it is incumbent upon the contractor(s) to pay the prevailing rate of

wages as established by the NYS Department of Labor.

6. Prevailing Wage Rate as part of the requirements of Article 9 (sections 230-239)

of the NYS Labor Law, requires Public Work Contractors and Subcontractors to

pay laborers, workers or mechanics employed in the performance of a Public

Works contract not less than the prevailing rate of wages and to provide

supplements (fringe benefits) in accordance with prevailing practices in the

locality where the work is performed. Any Federal or State determination of a

violation of any Public Works law or regulation, or Labor Law, or any OSHA

violation deemed “seniors or willful” may be grounds for a determination of

vendor non-responsibly and rejection of proposal.

7. If applicable the Contractor must provide a copy of payroll records, when

requested, showing prevailing wages paid to each employee for any School

District project.

8. The District neither makes nor assumes any contractual obligation by issuing this

RFP request, receiving and evaluating responses, or making preliminary

proposer selections. Providing a response as provided herein shall neither

obligate nor entitle a proposer to enter into a contract with the District.

9. The District reserves the right to determine in its sole and absolute discretion

whether any aspect of the proposer’s submission satisfactorily meets the criteria

established in this RFP request, the right to seek clarification from any Proposer(s),

and the right to cancel and/or amend, in part or entirely, the RFP request, at any

time prior to a written contract.

10. It is understood that any submission received and evaluated by the South Colonie

Central School District will be used as the basis for the cost and terms of a contract

between the District and the particular proposer. In submitting a response, it is

understood by the proposer that the District reserves the right to accept any

submission, to reject any and/or all submissions and to waive any irregularities or

informalities that the District deems is in its best interest.

11. The District is not obligated to respond to any submission nor is it legally bound in

any manner whatsoever by the submission of a response.

12. Each response shall be reviewed for completeness and for the technical and

administrative requirements of the RFP request. The District has the option of

requesting the proposer to submit missing information or provide clarification of

those issues deemed incomplete, or disqualifying the proposal. A proposal may

be disqualified for lack of response to such a request.

13. RFP’s submitted to the District must be valid for a period of at least 120 days from

the deadline for receipt of proposal responses as defined in the time frame section

of this document.

14. The selected proposer’s bid will become part of any resulting legal contract, should

contracts be awarded. The term of the resultant contract shall commence upon

award and shall remain in effect until completion, inspection, and final acceptance

of specified project(s) unless terminated, cancelled, or extended as otherwise

provided herein.

15. The District may, from time to time, inform other local governmental entities and

school districts that they may acquire items or services listed in this Request for

Proposal. Such acquisition(s) shall be at the prices stated herein, and shall be

subject to proposal’s acceptance. Other local government entities or school

districts purchase orders shall be submitted directly to the vendor within the

specified contract period referencing the District’s contract. South Colonie Central

School District will not be liable or responsible for any obligations, including, but

not limited to, payment, and for any item ordered by an entity or school other than

the South Colonie Central School District.

16. When specifications are revised, the South Colonie Central School District will

issue an addendum addressing the nature of the change. Proposers must sign

and include it in the returned bid package.

17. It is a requirement that proposers indicate specifically in the response any sub-

contract, alliance, partner, franchise, or other “non-employee” relationship with any

resource(s) they will utilize if they are chosen as the selected proposal. Note: The

District reserves the right to approve and designate sub-contractors to be used in

any of the services being proposed.

18. South Colonie Central School District reserves the right to introduce additional

factors not contained in this RFP request in order to obtain the most suitable

solution. After submitting a proposal, each respondent must be prepared to have

the operational aspects of their proposal reviewed in detail by District

representatives.

19. Proposals shall be opened publicly at the District’s Central Office location, or other

duly designated location, on the “received by” date and time indicated on the cover

page. The name of each proposer shall be read publicly and recorded. Unless

disclosure of final proposals pricing would constitute an impairment of negotiations,

the proposed proposal, cost, or sum of each proposer will be read publicly as well.

The content of proposals shall not be subject to public inspection until after contract

award. Subsequent to contract award, proposals may be reviewed unless they, in

total or in part, contain information which is exempt from disclosure pursuant to the

Freedom of Information Law (e.g. a trade secret).

20. At any time prior to the specified proposal due time and date, a proposer (or

designated representative) may withdraw their propsal.

21. The District reserves the right to award contracts for individual projects or for any

combination of projects deemed to be most advantageous to the District.

Notwithstanding any other provision of the RFP, the District expressly reserves the

right to:

● Waive any immaterial defect or informality; or

● Reject any or all proposals, or portions thereof; or

● Reissue a request for proposal.

22. The District Board of Education reserves the right to award a contract in the best

interest of the District. The Board of Education’s decision will be final.

Proposers Default – Failure of the Proposer to comply with any of these

provisions may be considered reason for rejection of the Proposal.

SECTION IV – INFORMATION TO BIDDERS

1. General Scope: For purchase of a 16 passenger bus.

2. Proposal Evaluation: Proposals will be evaluated using the following factors.

• Cost 60%

• Experience 20%

• References 20%

3. Proposal Notification: Successful proposers(s) will be notified via emails

and/or purchase orders after the Board of Education approval of the Proposal.

4. Invoicing: An itemized invoice should be prepared for each individual service

and submitted directly to the South Colonie Central School District 102 Loralee

Drive, Albany NY 12205.

5. Payment Term: Net thirty (30) days from receipt of the invoice.

Commodity Codes

• NAICS 485410School and Employee Bus Transportation
• NAICS 485510Charter Bus Industry

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