Project Information

Bid Title

Material Hauling Bid#26-96-12

Issuing Agency

City of Ada

Location

Oklahoma

Published Date

Nov 7, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid/RFP Title	Open Until
Material Hauling Bid#26-96-12	12/5/2025

Attachment Preview

CITY OF ADA, PURCHASING

512 North Stockton Street

Ada, Oklahoma 74820

580/436-6300 x256 Fax 580/436-8044

BID PROPOSAL

November 5, 2025

Bid Proposal: 26-96-12

Service: Material Hauling Bid

Bid Due: December 4, 2025 @ 9:00 a.m. CST, at City of Ada Purchasing Dept,

512 N Stockton St, Ada, OK 74820

Bid Opening: December 4, 2025 @ 10:30 a.m. CST at City of Ada Purchasing Dept,

512 N. Stockton St., Ada, OK

Mailing Address: City of Ada - Purchasing 512 N. Stockton St., Ada, OK 74820

Published:

Ada Evening News, November 8 & 15, 2025

NOTICE IS HEREBY GIVEN THAT:

The City of Ada, Oklahoma and its agencies/authorities herein called (BUYER) will

receive SEALED BIDS as listed above at which time said bids will be opened and read

aloud.

GENERAL CONDITIONS

01. Bidders must complete and submit bid on the provided bid documents. Duplication

of bid documents is authorized.

02. Bids must be submitted in a sealed envelope clearly marked "SEALED BID" and bear

the bid number, item, and bidder's name. Bids improperly marked, submitted,

and/or received after the bid opening may be rejected unless lateness is due to

other than the bidder's fault -- such as mail or delivery errors. FAX bids are

not acceptable.

03. The BUYER is an Equal Opportunity Employer and purchases only from those that

comply with applicable Equal Opportunity Provisions. Non-compliance will result

in rejection of bids and/or breach of contract.

04. The bid amount must be FOB -- Ada, OK and exclude all taxes.

05. Unless so stated, bids will be evaluated by Life Cycle Cost and will be awarded

on a "Best Buy" basis as determined by the BUYER.

06. Offer Period – 30 days after the bid opening unless so stated. Formal acceptance

will be by receipt of a valid purchase order issued by the BUYER within the offer

period.

07. PAYMENT -- Full payment will be made approximately 3 weeks AFTER receipt and

acceptance of the goods/services and required documents.

08. The BUYER reserves the right to negotiate changes/alterations/quantities to the

base bid with the low bidder.

09. The BUYER reserves the right to waive any informality in the bidding process

and/or reject all bids.

10. Mistakes, Errors, Bid Withdrawal, or Adjustments.

A. Prior to bid opening, bidders may withdraw or alter their bids or submit

adjustments or attachments provided the total bid amount is not revealed and

it does not provide an unfair advantage to the bidder.

B. After bid opening, only corrections of obvious errors will be accepted.

11. Bond Requirements: None

12. Insurance Requirements: Vehicle Insurance, Liability $100,000 Minimum, and

Worker’s comp insurance.

13. Bid Documents: Bid Notice, Bid Proposal Form, and Detailed Specifications.

Pam McKinzie, Purchasing Director

Page 1 of 3

BID PROPOSAL: Material Hauling Bid

Bid Number: 26-96-12

Submitted by: __________________________________________________

Submitted to:

Bid Opening:

CITY of ADA, OKLAHOMA, 512 North Stockton St., Ada, OK 74820, Tuesday,

December 4th, 2025 at 9:00 a.m. CST at City of Ada Purchasing Dept., 512 N. Stockton St.,

Ada, OK 74820.

December 4th, 2025 @ 10:30 a.m. CST at City of Irving Community Center, 530 West 5th

St., Ada, OK

This is a formal bid proposal submitted by the bidder to the City of Ada, Oklahoma and its agencies/authorities herein

called (BUYER), as a legal offer. When properly accepted by an authorized agent of the BUYER, it shall constitute

a firm and binding contract between these two parties in accordance to the conditions and specifications stated and/or

implied within the bid documents.

PURPOSE:

This bid is intended to provide material hauling from quarry locations to designated job sites, locations that

are at the discretion of the City of Ada. This agreement will commence on January 1, 2026, and ending

June 30, 2026, or at which time the next 6 month contract is awarded and approved by council.

CONDITIONS AND REQUIRMENTS:

1) The successful bidder will provide the equipment, labor, and any tools necessary to perform this job. All tools

and equipment will be maintained and operated per applicable legal requirements and all work performed will be in

accordance to legal requirements and recognized trade and safety standards.

2) The material hauling service will be purchased from the supplier that offers the “BEST BUY” for the BUYER

considering the service.

3) Within 10 days after receiving notification of award, the successful bidder must present documentation to the City

of Ada for:

Vehicle Insurance

Liability Insurance: $100,000 minimum

Workers’ Compensation: Per Oklahoma Law

4) The BUYER reserves the right to request services from other suppliers when considered in the best interest of the

BUYER if delivery cannot be provided as requested; in the event that the supplier cannot provide the required

service.

5) The bidder is required to complete each line of the bid document; failure to complete the form will result in the

rejection of the bid.

Bid Proposed for Rock Hauling-------------------------------$______________ 0 to 25 miles per ton

$______________ 26 to 50 miles per ton

$______________ 51 to 85 miles per ton

List the Trucks and/or Trailers available for use and whether they are owned or rented.

____________________________________________________________________________________________

____________________________________________________________________________________________

Page 2 of 3

NON-COLLUSION AFFIDAVIT

The undersigned, of lawful age, being first duly sworn, on oath, says that (s)he is the bidder or bidder's authorized agent,

and is authorized to submit this bid (offer). Affidavit further states that the bidder, or bidder's agent, has not been a party

to any collusion among bidders in the restraint of freedom of competition by agreement to bid at a fixed price or to refrain

from bidding; or price in the prospective contract; or in any discussion between bidder and/or any BUYER officials

concerning exchange of money or other things of value for special consideration on the letting of this bid.

BUSINESS RELATIONSHIP AFFIDAVIT

If none of the business relationships mentioned exist, affidavit should so state "NONE".

The undersigned, of lawful age, being first duly sworn, on oath says that (s)he is the bidder or bidder's authorized agent

to submit this bid. Affidavit further states that the nature if any partnership, joint venture, or other business relationship

presently in effect or which existed within one (1) year prior to the date of this bid with any BUYER officials or employee

is as follows:

____________________________________________________________________________________________

Affidavit further states that any such business relationship presently in effect or which existed one (1) year prior to this

bid between the bidder or officers or employees of the BUYER or other party to this bid is as follows.

____________________________________________________________________________________________

Affidavit further states that the names of all persons having any such business relationship and the positions they hold

with their respective companies or firms are as follows:

____________________________________________________________________________________________

Firm: _________________________Name: ___________________________________

Address: ______________________ Signature: ________________________________

City/St/Zip: ____________________Title: ____________________________________

E-mail:__________________________________________________________________

Phone: ________________________

Date: ______________________________

NOTARY

Subscribed and sworn before me this _______________ day of ___________________, 20__

My notary expires ___________________. Notary: __________________________________.

Page 3 of 3

Commodity Codes

• NAICS 484110General Freight Trucking, Local

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