Project Information

Bid Title

5013 Dairy July To Sept Dsh Fy26

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

May 5, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065911

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	05/05/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065911	Solicitation/Project Title:	5013-Dairy-July to Sept-DSH-Fy26
Description:	This is to provide dairy items to Danville State Hospital for July, August and September 2026.

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	Dietary Dept  Danville State Hospital  50 Kirkbride Drive  Danville Pa 17821
County:	Montour	Duration:	3 months

Contact Information
First Name:	Annette	Last Name:	Hockenbroch
Phone Number: (XXX-XXX-XXXX)	570-271-4518	Email:	anhockenbr@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/05/26
Solicitation Due Date:	05/19/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	05/19/26	Solicitation Opening Time:	2:01 PM
Opening Location:	Purchasing Office  Danville State Hospital  50 Kirkbride Drive  Danville Pa 17821
No. of Addendums:	0
Amended Date:	05/05/26

Related Solicitation Files

Original Files 21-DAIRY PRODUCTS SPC 1-04 REVISED.pdf Bidding Guide 8.3.18.pdf New Vendor Registration Guide.pdf cover letter Dairy.pdf

Attachment Preview

SPECIAL INSTRUCTIONS AND SPECIFICATIONS

DAIRY PRODUCTS

1. INSPECTION: All specified Dairy Products and Drinks shall conform to Title 7,

Pennsylvania Code, Chapter 59, Milk Sanitation and Standards. All dairy products

requiring US Grade must be processed in a plant approved for USDA Grading Service.

Shipping cartons shall bear the USDA inspection legend or plant number and packages

shall bear the appropriate US Grade shield.

2. LABELING: Food labels shall comply with the Nutritional Labeling and Education Act

of 1990 (NLEA), as administered by the Food and Drug Administration Office of Food

Labeling, Center for Food Safety and Applied Nutrition. Products shall comply with

the current standards of identity as defined by the most current revision of 21

Code of Federal Regulations, parts 100-169. Ingredients must be specified to

comply with NLEA regulations.

3. DELIVERY TIME LIMITATIONS: Chilled dairy products must be delivered with a

remainder of shelf life as specified. Items from freezer storage must be delivered

within 90 days from date of pack.

4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of refrigeration,

all deliveries shall be made on clean refrigerated or freezer trucks. Chilled

items shall be delivered at no higher than 40º F (4.4C) and show no signs of

mishandling. Frozen items shall be solidly frozen and show no evidence of

defrosting, refreezing, freezer burn or dehydration of mishandling. Final

acceptance of frozen items may be based on inspection of the thawed product, not to

exceed 15 business days after delivery.

5. PACKAGING AND PACKING: Fiber board containers shall be of a size and shape

normally used for the product and packed to full capacity without slack-filling or

overfilling. Case closure to be accomplished by taping, strapping or gluing.

Staples shall not be used as a final case closure. All master containers shall not

exceed 50 lbs., unless otherwise specified.

6. CONTENTS: The vendor shall permit the facility to submit samples for laboratory

analysis, and if laboratory analysis verifies the ingredients do not meet the

specified requirements, the cost of analysis will be charged to the vendor, with

the product subject to rejection by the facility. Vendors must have no unpaid

laboratory fees in order to be eligible for award.

7. ACCEPTABLE BRANDS: Any brand or product identified in a specification will be the

only brand(s) accepted. Bidder must provide product/brand being bid for each item

when submitting bid. Products and brands not previously approved by the Food

Specification Committee will not be acceptable. Samples must be properly labeled

and identified with name of bidder and applicable item name, corresponding

specification number and name and ingredient statement. Failure to comply with the

requested information may be cause for rejection of request for evaluation.

Written requests for product evaluations should be submitted to the chairman of the

DPW Food Committee at:

Dietary Management Service Specialist

Bureau of Juvenile Justice Services

607 South Drive/Room 339

Harrisburg PA 17120

Telephone: 717-772-0759

8. DELIVERY DATES: Deliveries shall be made on the dates and at the times specified

in the contract. Vendors shall obtain prior approval for any schedule changes from

the director of dietary services or delivery may be rejected.

9. QUANTITIES: Quantities listed are estimates only and may be increased or decreased

in accordance with the actual requirements of the facility. The facility may

cancel any quantity of an order by providing notice at least 15 days prior to a

scheduled delivery date and will only pay the vendor for products actually accepted

by the Department.

10. AMOUNTS AND PAYMENT OF COMMODITIES:

Vendor shall indicate at the time of delivery any discrepancies between actual net

weight or count and the contracted amount and record the discrepancy on the

delivery slips. Vendor agrees that the Commonwealth will accept and pay only for

actual net weight or count determined at the time of delivery.

11/23

8/14

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

OPENING

DATE:

COMMODITY CLASS

DAIRY PRODUCTS

NAME OF FACILITY

ITEM

NUMBER

DESCRIPTION OF COMMODITY

QTY.

UNIT

PROPOSAL

NUMBER

UNIT TOTAL

PRICE

BUTTER – CHILLED OR FROZEN. SHALL BE MADE EXCLUSIVELY FROM MILK OR CREAM,

OR WITH BOTH, WITH OR WITHOUT ADDITIONAL COLORING MATTER, AND CONTAINING

NOT LESS THAN 80% BY WEIGHT OF MILK FAT, ALL TOLERANCES HAVING BEEN

ALLOWED FOR. THE FINISHED PRODUCT SHALL BE FREE FROM ALL IMPURITIES

AND HAVE A MOISTURE CONTENT AT TIME OF PACKING NOT TO EXCEED 16%. U.S.

GRADE A OR AA SHALL CONFORM TO THE REQUIREMENTS OF THE UNITED STATES

STANDARDS FOR GRADES OF BUTTER.

1.

BUTTER – 1 LB. SOLID PRINTS. Chilled or frozen.

lbs.

Individually wrapped without individual cartons.

20 to 40 lb. per commercial container. (Buyer to

specify with or without salt and state of refrig-

eration.) Shall have a shelf life of at least 90

days beyond date of delivery.

APPROVED BRANDS

CODE #

Delivery Dates

Lbs./Delivery

2.

BUTTER – INDIVIDUAL PATTIES. Chilled or

lbs.

frozen. Ready-to-serve (readies).90 ready

-to-serve patties per lb. Shall be placed

individually on commercially acceptable

waxed wrapped or commercial coated carton.

(Buyer to specify with or without salt and

state of refrigeration.) Shall have a shelf

life of at least 60 days beyond date of delivery.

APPROVED BRANDS

CODE #

Delivery Dates

Lbs./Delivery

3.

BUTTER – CUPS, WHIPPED. Chilled. Individual

lbs.

ready-to-serve, 5 gm. Serving size (90/lb).

Shall be placed in commercially acceptable

individual plastic cups with sealed, easy-open

tops. Packed in 8-16 lb. cartons. Shall have

a shelf life of at least 90 days beyond date

of delivery.

APPROVED BRANDS

CODE #

Delivery Dates

Lbs./Delivery

8/14

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

OPENING

DATE:

COMMODITY CLASS

DAIRY PRODUCTS

NAME OF FACILITY

ITEM

NUMBER

DESCRIPTION OF COMMODITY

QTY.

UNIT

PROPOSAL

NUMBER

UNIT TOTAL

PRICE

OLEO MARGARINE (MARGARINE) – SALTED OR UNSALTED.CHILLED OR FROZEN.

PREPARED FROM ALL VEGETABLE FATS AND OILS AND FORTIFIED WITH NOT

LESS THAN 15,000 USP UNITS PER LB. OF VITAMIN A PALMITATE. SHALL

POSSESS OUTSTANDING QUALITIES WHICH GIVE IT AN IMMEDIATE MELTDOWN

FAST GETAWAY) IN THE MOUTH WITH COMPLETE ABSENCE OF ANY DISCERNABLE

WAX-LIKE TEXTURE.

4.

MARGARINE – 1 LB. PRINTS. Chilled or frozen.

lbs.

Individually wrapped, without individual cartons.

20 to 40 lbs. per commercial container. (Buyer

to specify salted or unsalted and state of refrig-

eration.) Shall have a shelf life of at least

90 days beyond date of delivery.

APPROVED BRANDS

CODE #

Delivery Dates

Lbs./Delivery

5.

MARGARINE – INDIVIDUAL PATTIES. Chilled or

lbs.

frozen. Ready-to-serve. 90 ready-to-serve

patties per lb. Shall be placed individually

on commercially coated paperboard chips and

individually covered with parchment or waxed

paper. Packed in 12 lb. units. (Buyer to

specify salt or unsalted and state of refrig-

eration.) Shall have a shelf life of at least

90 days beyond date of delivery.

APPROVED BRANDS

CODE #

Delivery Dates

Lbs./Delivery

8/14

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

OPENING

DATE:

COMMODITY CLASS

DAIRY PRODUCTS

NAME OF FACILITY

PROPOSAL NUMBER

ITEM

NUMBER

DESCRIPTION OF COMMODITY

QTY. UNIT UNIT

PRICE

TOTAL

6.

VEGETABLE OIL SPREAD – At least 40% vegetable

cs.

Oil spread. Chilled. Individual ready-to-serve,

5 gm. serving size. Shall be placed individually

on commercially acceptable individual plastic

cups with sealed, easy open tops. Packed 500-600

cups per carton, 5.5-6.6 lb. net weight per case.

Shall have a shelf life of at least 90 days

beyond date of delivery.

APPROVED BRANDS

CODE #

Promise

Gold-N-Soft

Shedd’s

Land-O-Lakes Light Spread

Sommers Maid

Smart Balance

Delivery Dates

cs./Delivery

6a.

VEGETABLE OIL SPREAD –

1 lb Prints. Chilled or Frozen. 0 g. Trans Fat.

At least 40% vegetable. Oil spread.

Ready-to-serve, 30/1 lb per case.

Shall have a shelf life of at least 240 days from

manufacture date. Shall have a shelf life of at

least 90 days beyond date of delivery.

Delivery Dates

Smart Balance

Gold-N-Sweet

cs./Delivery

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.