Project Information

Bid Title

26-23 Natural Resource Damage Assessment EARLY RESTORATION PHASE IV Artificial Reef Project

Issuing Agency

Bay County

Location

Florida

Published Date

May 18, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-23

Original Source

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Bid Documents

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Project Description

Bid Number:	26-23
Bid Title:	26-23 Natural Resource Damage Assessment EARLY RESTORATION PHASE IV Artificial Reef Project
Category:	Artificial Reef
Status:	Open

Description: INTRODUCTION The Bay County Board of County Commissioners, “County” is seeking proposals from qualified vendors for the Bay County Artificial Reef Program Natural Resource Damage Assessment Early Restoration Phase IV Artificial Reef Project. The project consists of construction and deployment of multi-sided, prefabricated polyhedral concrete artificial reef modules weighing at least 4,000 pounds. The prefabricated polyhedral concrete modules must abide by the Type I and Type II specifications. a. Type I: Polyhedral artificial reef modules 25 ft. (minimum) height, hollow concrete walled structure with three or more sides and a vertical steel pole with a thickness ≥1/4” on top with a minimum height of 10ft. Each side of the module should have a minimum of 5 openings/windows ranging from 8-40 inches in height and width. The interior of each polyhedral module must contain a layered habitat structure providing a complex and diverse shelter for small/juvenile fishes and invertebrates. b. Type II: Polyhedral artificial reef modules 25 ft. (minimum) height, hollow concrete walled structure with three or more sides. Each side of the module should have a minimum of 5 openings/windows ranging from 8-40 inches in height and width. The interior of each polyhedral module must contain a layered habitat structure providing a complex and diverse shelter for small/juvenile fishes and invertebrates. The deployments will be at locations determined by Bay County Artificial Reef Program manager within Large Area Artificial Reef Site (LAARS) B, offshore of Bay County in the Gulf of America. The Army Corps of Engineers permit for the site is permit no. SAJ-1993-00660 (SP-LSL) authorized on January 12, 2017 and is valid until 12 January 2027. Deployment locations within LAARS B will be contingent on pre-deployment scan data. NOTE: No designed artificial reef structures are to exceed the minimum 50 feet navigational clearance relative to mean low water (MLW). For either Type I of Type II materials, an opening of at least 36 inches at the top of the polyhedral modules must be included to allow for sea turtle egress. Funding for the project is possible through the State of Florida, Florida Fish and Wildlife Conservation Commission FWC agreement no. #21369 and is contingent on strict conformance to the guidelines set forth by the Florida Fish and Wildlife Conservation Commission. Chapter 379.294 Florida Statutes creates the Florida Artificial Reef Program to enhance saltwater opportunities and to promote proper management of fisheries resources associated with artificial reefs for the public interest. The deployment of prefabricated concrete polyhedral materials will further support tourism, fishing, and diving opportunities for Bay County and surrounding communities. Contractors must clearly define their capabilities to construct and deploy all proposed materials within the Proposal, not to exceed the allocated project budget of $395,000.00. Contractors shall specify, within the Proposal, the total number of Type I and Type II modules they propose to construct and deploy for the allocated budget. The LAARS B permit area is a federal artificial reef site under the jurisdiction of Bay County Board of County Commissioners, authorized by the U.S. Army Corps of Engineers. All Type I and Type II modules will be individually deployed to create reef sites within the LAARS B permit area. The Army Corps of Engineers permit for the site is permit no. SAJ-1993-00660 (SP-LSL) authorized on January 12, 2017 and is valid until 12 January 2027. MANDATORY PRE-SUBMITTAL MEETING A Mandatory Pre-Submittal Meeting will be held at 10:00 am (CDT) on Thursday, April 23, 2026, in the Purchasing Conference Room, 840 W. 11th Street, Suite 2500, Panama City, FL 32401. Respondents are also able to virtually attend the Mandatory Pre-Submittal Meeting via Teams: Microsoft Teams meeting Join: https://teams.microsoft.com/meet/24686478849761?p=S3Ok7zRSBDa5CgfLGn&nbsp ; Meeting ID: 246 864 788 497 61 Passcode: ot9r7Zd6 Note: Respondents shall attend the pre-proposal meeting. Any respondent who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize respondents with the project and answer questions. All respondents must be present and signed in prior to the start of the Mandatory Pre-Proposal Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting In the event that any discussions or questions at the pre-submittal meeting or afterward require additional clarification the County will issue a written summary of questions and answers as an addendum to this Request for Proposals. PROPOSAL DEADLINE/DELIVERY ELECTRONIC/PAPER SEALED PROPOSALS for RFP NO: 26-23 Natural Resource Damage Assessment EARLY RESTORATION PHASE IV Artificial Reef Project will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA at the Purchasing Department, 840 West 11th Street, Suite 2500, Panama City, Florida 32401 up until 2:00 pm (CDT) on Tuesday, May 26, 2026. Proposals will be publicly opened immediately following the deadline. It is the sole responsibility of the Respondent to ensure that the Proposal is received on time. Proposals for this solicitation may be submitted either electronically via OPENGOV PROCUREMENT or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401. Bidders electing to submit paper proposals should submit one (1) original bid package. Proposals shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. Special Accommodation:  Any person requiring a special accommodation at a Pre-Proposal Conference or Proposal opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Submittal opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). SOLICITATION DOCUMENTS Electronic versions of the solicitation documents are available via OpenGov Procurement https://procurement.opengov.com/portal/baycountyfl Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, For security reasons, you must enable JavaScript to view this E-mail address. , 840 West 11th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270. For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents. Publication Date/Time: 4/16/2026 12:30 PM Publication Information: Bay County Public Notice Website 4/15/2026 Closing Date/Time: 5/26/2026 2:00 PM Submittal Information: One Original Bid Package Pre-bid Meeting: 4/23/2026 @ 10:00 am Contact Person: POINT OF CONTACT The County Purchasing Department will be the only point of contact for this RFP. Under no circumstances may a Respondent contact any County Commissioner, County Administrator, or County employee concerning this RFP until after award. Any such contact may result in disqualification as per Bay County Code Section 2-124. QUESTIONS Proposers shall submit all questions, in writing, to the Purchasing Department at Purchasing@baycountyfl.gov or FAX to (850) 248-8276. All questions shall be submitted no later than 5:00 pm (CDT) on Friday, May 8, 2026. Business Hours: 8:00am to 5:00pm Mon thru Fri Qualifications: QUALIFICATIONS Respondents must meet the following minimum requirements to be qualified to submit a response to this solicitation: a. Must be on file with the Department of State in accordance with provision of Chapter 607, Florida Statutes; b. Shall have the necessary resources to fulfill the conditions of the contract and show they are competent to complete the project; c. Shall have completed an artificial reef project within the past 5 years, anywhere in the United States. d. Must not be on the state debarment list. Related Documents: 26-23 NRDA Phase IV Artifical Reef 26-23 Pre-bid meeting sign in sheet 26-23 Addendum 1

Attachment Preview

BAY COUNTY BOARD OF COUNTY COMMISSIONERS

PURCHASING DEPARTMENT

840 WEST 11th STREET

SUITE 2500

PANAMA CITY, FLORIDA 32401

REQUEST FOR PROPOSALS (RFP)

NATURAL RESOURCE DAMAGE ASSESSMENT

EARLY RESTORATION PHASE IV ARTIFICIAL REEF PROJECT

THIS BID MAY BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV

PROCUREMENT

THOSE BIDDERS WISHING TO SUBMIT A PAPER BID MAY CONTACT THE

PURCHASING DEPARTMENT

RFP No. 26-23

26-23 Natrual Resource Damage Assessment Ealry Restoration Phase IV Artificial Reef Project

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TABLE OF CONTENTS

RESPONDENT INSTRUCTIONS ..................................................................................... 3

INTRODUCTION .............................................................................................................. 3

QUALIFICATIONS............................................................................................................ 4

PRE-SUBMITTAL MEETING............................................................................................ 4

PROPOSAL DEADLINE/DELIVERY ................................................................................ 5

SOLICITATION DOCUMENTS......................................................................................... 5

POINT OF CONTACT ...................................................................................................... 6

QUESTIONS .................................................................................................................... 6

ADDENDA ........................................................................................................................ 6

PROPOSAL FORM .......................................................................................................... 6

CONTRACT PRICE.......................................................................................................... 7

EXAMINATION OF WORK SITES ................................................................................... 7

WITHDRAWAL OF PROPOSALS .................................................................................... 7

CANCELLATION .............................................................................................................. 7

BASIS OF AWARD........................................................................................................... 7

TIE PROPOSALS ............................................................................................................. 7

RIGHT TO REJECT ......................................................................................................... 7

EXECUTION OF AGREEMENT ....................................................................................... 8

GENERAL TERMS ........................................................................................................... 8

LICENSES........................................................................................................................ 8

REPRESENTATIONS ...................................................................................................... 8

SUBCONTRACTORS....................................................................................................... 8

SCRUTINIZED COMPANIES ........................................................................................... 9

PROTEST......................................................................................................................... 9

EXEMPTION OF MEETINGS/PRESENTATIONS.......................................................... 10

PROPOSAL REQUIREMENTS ...................................................................................... 10

EVALUATION PROCESS AND CRITERIA .................................................................... 15

ATTACHMENT 1 REQUIRED FORMS .......................................................................... 17

ATTACHMENT 2 SAMPLE CONTRACT26-23 Artificial Reef......................................... 29

EXHIBIT 1 SCOPE OF SERVICES

EXHIBIT 2 NRDA PHASE IV ARTIFICIAL REEF PROJECT LOCATION

EXHIBIT 3 NRDA GRANT 21369

EXHIBIT 4 VENDOR’S PRICE PROPOSAL

EXHIBIT 5 BAY COUNTY INSURANCE REQUIREMENTS

EXHIBIT 6 PUBLIC CONSTRUCTION BOND

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RESPONDENT INSTRUCTIONS

Some of the instructions below may not apply to all projects.

The scope of work/specifications shall control any conflicting provisions.

INTRODUCTION

The Bay County Board of County Commissioners, “County” is seeking proposals from

qualified vendors for the Bay County Artificial Reef Program Natural Resource Damage

Assessment Early Restoration Phase IV Artificial Reef Project. The project consists of

construction and deployment of multi-sided, prefabricated polyhedral concrete artificial

reef modules weighing at least 4,000 pounds. The prefabricated polyhedral concrete

modules must abide by the Type I and Type II specifications.

a. Type I: Polyhedral artificial reef modules 25 ft. (minimum) height, hollow

concrete walled structure with three or more sides and a vertical steel pole

with a thickness ≥1/4” on top with a minimum height of 10ft. Each side of

the module should have a minimum of 5 openings/windows ranging from 8-40

inches in height and width. The interior of each polyhedral module must contain

a layered habitat structure providing a complex and diverse shelter for

small/juvenile fishes and invertebrates.

b. Type II: Polyhedral artificial reef modules 25 ft. (minimum) height, hollow

concrete walled structure with three or more sides. Each side of the module

should have a minimum of 5 openings/windows ranging from 8-40 inches in

height and width. The interior of each polyhedral module must contain a layered

habitat structure providing a complex and diverse shelter for small/juvenile

fishes and invertebrates.

The deployments will be at locations determined by Bay County Artificial Reef Program

manager within Large Area Artificial Reef Site (LAARS) B, offshore of Bay County in the

Gulf of America. The Army Corps of Engineers permit for the site is permit no. SAJ-1993-

00660 (SP-LSL) authorized on January 12, 2017 and is valid until 12 January 2027.

Deployment locations within LAARS B will be contingent on pre-deployment scan data.

NOTE: No designed artificial reef structures are to exceed the minimum 50 feet

navigational clearance relative to mean low water (MLW). For either Type I of Type II

materials, an opening of at least 36 inches at the top of the polyhedral modules must be

included to allow for sea turtle egress.

Funding for the project is possible through the State of Florida, Florida Fish and Wildlife

Conservation Commission FWC agreement no. #21369 and is contingent on strict

conformance to the guidelines set forth by the Florida Fish and Wildlife Conservation

Commission.

Chapter 379.294 Florida Statutes creates the Florida Artificial Reef Program to enhance

saltwater opportunities and to promote proper management of fisheries resources

associated with artificial reefs for the public interest. The deployment of prefabricated

26-23 Natrual Resource Damage Assessment Ealry Restoration Phase IV Artificial Reef Project

3 of 142

concrete polyhedral materials will further support tourism, fishing, and diving

opportunities for Bay County and surrounding communities. Contractors must clearly

define their capabilities to construct and deploy all proposed materials within the

Proposal, not to exceed the allocated project budget of $395,000.00. Contractors shall

specify, within the Proposal, the total number of Type I and Type II modules they

propose to construct and deploy for the allocated budget.

The LAARS B permit area is a federal artificial reef site under the jurisdiction of Bay

County Board of County Commissioners, authorized by the U.S. Army Corps of

Engineers. All Type I and Type II modules will be individually deployed to create reef sites

within the LAARS B permit area. The Army Corps of Engineers permit for the site is permit

no. SAJ-1993-00660 (SP-LSL) authorized on January 12, 2017 and is valid until 12

January 2027.

QUALIFICATIONS

Respondents must meet the following minimum requirements to be qualified to submit a

response to this solicitation:

a. Must be on file with the Department of State in accordance with provision of

Chapter 607, Florida Statutes;

b. Shall have the necessary resources to fulfill the conditions of the contract and show

they are competent to complete the project;

c. Shall have completed an artificial reef project within the past 5 years, anywhere in

the United States.

d. Must not be on the state debarment list.

MANDATORY PRE-SUBMITTAL MEETING

A Mandatory Pre-Submittal Meeting will be held at 10:00 am (CDT) on Thursday, April

23, 2026, in the Purchasing Conference Room, 840 W. 11th Street, Suite 2500, Panama

City, FL 32401.

Respondents are also able to virtually attend the Mandatory Pre-Submittal Meeting

via Teams:

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/24686478849761?p=S3Ok7zRSBDa

5CgfLGn

Meeting ID: 246 864 788 497 61

Passcode: ot9r7Zd6

Need help? | System reference

26-23 Natrual Resource Damage Assessment Ealry Restoration Phase IV Artificial Reef Project

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Note: Respondents shall attend the pre-proposal meeting. Any respondent who fails to

attend will be deemed non-responsive and automatically disqualified from further

consideration. The purpose of this meeting is to familiarize respondents with the project

and answer questions. All respondents must be present and signed in prior to the

start of the Mandatory Pre-Proposal Meeting. The convener of the meeting will

collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at

the “Official” start of the meeting will be considered late and will not be allowed to

propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of

the Mandatory Pre-Bid Meeting

In the event that any discussions or questions at the pre-submittal meeting or afterward

require additional clarification the County will issue a written summary of questions and

answers as an addendum to this Request for Proposals.

PROPOSAL DEADLINE/DELIVERY

ELECTRONIC/PAPER SEALED PROPOSALS for RFP NO: 26-23 Natural Resource

Damage Assessment EARLY RESTORATION PHASE IV Artificial Reef Project will be

received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA

at the Purchasing Department, 840 West 11th Street, Suite 2500, Panama City, Florida

32401 up until 2:00 pm (CDT) on Tuesday, May 19, 2026. Proposals will be publicly

opened immediately following the deadline. It is the sole responsibility of the Respondent

to ensure that the Proposal is received on time.

Proposals for this solicitation may be submitted either electronically via OPENGOV

PROCUREMENT or by paper, sealed and delivered to the Board of County

Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama

City, Florida 32401.

Bidders electing to submit paper proposals should submit one (1) original bid

package. Proposals shall be enclosed in a sealed envelope bearing the title of the work,

the name of the bidder, and the date for opening. It is the sole responsibility of the bidder

to ensure that the bid is received on time.

Special Accommodation: Any person requiring a special accommodation at a Pre-

Proposal Conference or Proposal opening because of a disability should call the

Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Submittal

opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770

(Voice).

SOLICITATION DOCUMENTS

Electronic versions of the solicitation documents are available via OpenGov

Procurement https://procurement.opengov.com/portal/baycountyfl

Bid documents, plans, blueprints, or other materials may also be obtained by contacting

the Bay County Purchasing Department, purchasing@baycountyfl.gov, 840 West 11th

Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.

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Commodity Codes

• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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