Project Information

Bid Title

Renovation of 908 Trailview Boulevard, RFQ 683932

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Feb 18, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 683932

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 683932
Bid Title:	Renovation of 908 Trailview Boulevard, RFQ 683932
Category:	Procurement
Status:	Open

Description: The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (the “County”) to obtain the services of a qualified General Contractor to perform interior renovations at the existing County-owned facility located at 908 Trailview Boulevard, SE, Leesburg, Virginia 20175 (hereinafter referred to as the “Project”). The property is identified as Parcel 189-29-9923. The Project entails the interior renovation of approximately 10,297 gross square feet on the east side of the existing one-story building to establish dedicated spaces for the County’s Health Department, specifically the Leesburg Tuberculosis and Dental Clinic. Construction will be executed in two (2) phases. The first phase will renovate approximately 6,959 square feet of currently vacant space, designated as Suite 170. The second phase will address approximately 3,338 square feet within Suite 100, which is presently occupied by the Mental Health, Substance Abuse and Developmental Services (MHSADS) Department’s Community Access Program (CAP). This phase will commence following CAP’s relocation to its new facility, anticipated in February 2027. Both phases are anticipated to reach completion concurrently. Please note that construction for both phases will proceed under a single permit. Occupancy of any portion of the space will not be permitted until all construction is complete and all inspections have been successfully passed. The selected General Contractor will be responsible for maintaining a safe and secure environment for neighboring tenants, including the Church of the Holy Spirit in adjacent Suite 200, the Community Access Program located in Suite 100, Loudoun County staff, and the general public throughout the duration of construction. Given the site’s location within a commercial area, the Contractor must adhere to all applicable local and state ordinances governing work hours, noise levels, and site operations. Coordination with County representatives will be essential to minimize disruption to ongoing operations. Pre-Bid Conference: An optional Pre-Bid Conference will be held virtually on February 27, 2026, at 11:00 a.m. to provide clarification on the project requirements and expectations outlined in this solicitation. Publication Date/Time: 2/18/2026 9:25 AM Publication Information: Invitation for Bid Closing Date/Time: 3/27/2026 4:00 PM Pre-bid Meeting: February 27, 2026 at 11:00 AM Contact Person: Beth Cioni, Contracting Officer Please the attached document RFQ 683932 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 683932 (PDF) Attachment 3-Prevailing Wage Rate Determination-LOUD-26-0007 (PDF) Attachment 4-General Conditions (PDF) Attachment 5-Site Visit Location Map (PDF) View Solicitation Abstract (PDF)

Attachment Preview

County of Loudoun, Virginia

INVITATION FOR BID

RENOVATION OF 908 TRAILVIEW BOULEVARD

ACCEPTANCE DATE: Prior to 4:00 p.m., March 27, 2026, Local “Atomic” Time

IFB NUMBER:

RFQ 683932

ACCEPTANCE PLACE:

Loudoun County Government Offices

1 Harrison Street, S.E.

1st Floor, Drop Box: Procurement Bids and Proposals

Leesburg, Virginia 20175

IMPORTANT NOTES

A. Plans & Specifications (Attachment 1)

To obtain these files, please send an email to the Contracting Officer listed

below. Upon receipt of a valid request, the Contracting Officer will provide a

secure Microsoft OneDrive link to the shared folder containing the project

documents.

B. Pre-Bid Conference

An optional Pre-Bid Conference will be held virtually on February 27, 2026, at

11:00 a.m. to provide clarification on the project requirements and expectations

outlined in this solicitation.

See the Microsoft Teams log in information provided below. Bidders may not

participate in the Pre-Bid Conference in-person at this time.

Join on your computer, mobile app or room device

Join the meeting now

Meeting ID: 272 163 128 497 76

Passcode: VW6XN6Tq

Download Teams | Join on the web

Or call in (audio only)

+1 757-600-4923,,109610415# United States, Norfolk

Find a local number

Phone conference ID: 109 610 415#

C. Site Inspection.

The County encourages Bidders to attend the County‑led site inspection on

March 3, 2026, at 1:00 p.m. to familiarize themselves with existing site

conditions.

Location:

908 Trailview Boulevard SE, Suite 170

Leesburg, VA 20175

For additional requirements and detailed site access information, see Section

22.5, Inspection of Site.

The Terms and Conditions contained in this Invitation for Bid and in the County-

Contractor Agreement (Attachment 2) are not negotiable.

Requests for information related to this Invitation for Bid should be directed to:

Beth A. Cioni

Contracting Officer

(571) 627-7414

Beth.Cioni@loudoun.gov

This document can be downloaded from our web site: www.loudoun.gov/procurement

Issue Date: February 18, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF

DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE

CONTACT THIS DIVISION AS SOON AS POSSIBLE.

IFB RFQ 683932

Renovation of 908 Trailview Boulevard

Page 2 of 35

INVITATION FOR BID

RENOVATION OF 908 TRAILVIEW BOULEVARD

SECTION/TITLE

PAGE

1.0 PURPOSE

4

2.0 COMPETITION INTENDED

5

3.0 PREVAILING WAGE RATES

5

4.0 BIDDER MINIMUM QUALIFICATIONS

6

5.0 SPECIFICATIONS

9

6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT

9

7.0 DISCREPANCIES

9

8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT

9

9.0 PAYMENT OF TAXES

9

10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE

10

11.0 ETHICS IN PUBLIC CONTRACTING

10

12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED

10

13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR

11

14.0 DRUG-FREE WORKPLACE

11

15.0 FAITH-BASED ORGANIZATIONS

12

16.0 EXEMPTION FROM TAXES

12

17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS

12

18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS

13

19.0 CONSTRUCTION CONTRACT RETAINAGES

13

20.0 ESCROW ACCOUNT FOR RETAINED FUNDS

13

21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA

13

22.0 INSTRUCTIONS TO BIDDERS

14

22.0 PRICING PAGE

25

Attachments below are incorprorated or incorporated by reference into this Invitation for

Bid and Contract Documents:

Attachment 1:

Attachment 2:

Attachment 3:

Attachment 4:

Attachment 5:

Plans and Specifications dated January 23, 2026

County-Contractor Agreement (contained herein)

Prevailing Wage Rate Determination – LOUD-26-0007

General Conditions of the Construction Contract

Site Visit Location Map

Authorized By: /s/Beth A. Cioni

Date: 02/18/2026

IFB RFQ 683932

Renovation of 908 Trailview Boulevard

Page 3 of 35

RENOVATION OF 908 TRAILVIEW BOULEVARD

1.0 PURPOSE

1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia

(the “County”) to obtain the services of a qualified General Contractor to

perform interior renovations at the existing County-owned facility located at

908 Trailview Boulevard, SE, Leesburg, Virginia 20175 (hereinafter referred

to as the “Project”).

The property is identified as Parcel 189-29-9923. The Project entails the

interior renovation of approximately 10,297 gross square feet on the east side

of the existing one-story building to establish dedicated spaces for the

County’s Health Department, specifically the Leesburg Tuberculosis and

Dental Clinic.

Construction will be executed in two (2) phases. The first phase will renovate

approximately 6,959 square feet of currently vacant space, designated as

Suite 170. The second phase will address approximately 3,338 square feet

within Suite 100, which is presently occupied by the Mental Health, Substance

Abuse and Developmental Services (MHSADS) Department’s Community

Access Program (CAP). This phase will commence following CAP’s relocation

to its new facility, anticipated in February 2027. Both phases are anticipated

to reach completion concurrently. Please note that construction for both

phases will proceed under a single permit. Occupancy of any portion of the

space will not be permitted until all construction is complete and all inspections

have been successfully passed.

The selected General Contractor will be responsible for maintaining a safe

and secure environment for neighboring tenants, including the Church of the

Holy Spirit in adjacent Suite 200, the Community Access Program located in

Suite 100, Loudoun County staff, and the general public throughout the

duration of construction. Given the site’s location within a commercial area,

the Contractor must adhere to all applicable local and state ordinances

governing work hours, noise levels, and site operations. Coordination with

County representatives will be essential to minimize disruption to ongoing

operations.

1.2 The County Construction Contract resulting from this IFB requires the

payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.

1.3 The County will require that the Contractor awarded this Project use Trimble

Unity Construct (Trimble) Construction Program Management Software.

The County will provide software licenses for the Contractor’s use and will

provide training for the Contractor to ensure proficiency as recommended

by Trimble. The license and training will be provided to the Contractor at no

cost and prior to the issuance of Notice to Proceed. Further training due to

a lack of proficiency will be the responsibility of the Contractor.

IFB RFQ 683932

Renovation of 908 Trailview Boulevard

Page 4 of 35

The Trimble Construction Program Management Software will be used for

all project management documentation and correspondence, including but

not limited to: Requests for Information, submittals, meeting minutes, pay

applications, proposed change orders, approved change orders, and close-

out documentation.

2.0 COMPETITION INTENDED

It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e.

any entity submitting a bid in response to this IFB) responsibility to advise the

Purchasing Agent in writing if any language, requirement, specification, etc., or any

combination thereof, inadvertently restricts or limits the requirements stated in this

IFB to a single source. Such notification must be received by the Purchasing Agent

not later than fifteen (15) days prior to the date set for bids to close.

3.0 PREVAILING WAGE RATES

Remuneration to any individual performing work on the County Construction

Contract resulting from this IFB shall be at a rate equal to or greater than to the

prevailing wage rate identified in Attachment 3 to this IFB.

3.1 The General Contractor awarded a County Construction Contract as a

result of this IFB, and any sub-contractors hired by the General Contractor

to perform Work on the County Construction Contract resulting from this

IFB, shall pay wages, salaries, benefits, and other remuneration to any

mechanic, laborer, or worker employed, retained, or otherwise hired to

perform Work in connection with the resulting County Construction Contract

at or greater than the prevailing wage rate identified in this IFB.

3.2 Any General Contractor or any subcontractor who employs any mechanic,

laborer, or worker to perform Work under the County Construction Contract

resulting from this IFB, at a rate that is less than the prevailing wage rate

identified in this IFB (i) shall be liable to such individuals for the payment of

all wages due, plus interest at an annual rate of eight percent accruing from

the date the wages were due; and (ii) shall be disqualified from bidding on

public contracts with any public body until the contractor or subcontractor

has made full restitution of the amount described in clause (i) owed to such

individuals. A contractor or subcontractor who willfully violates this Section

is guilty of a Class I misdemeanor.

3.3 After award of the County Construction Contract, the General Contractor to

whom such contract is awarded shall certify under oath to the

Commissioner of Labor and Industry the pay scale for each craft or trade

employed on the Project to be used by such contractor and any of the

contractor’s subcontractors for work to be performed under such public

contract. This certification shall, for each craft or trade employed on the

Project, specify the total hourly amount to be paid to employees, including

wages and applicable fringe benefits, provide an itemization of the amount

paid in wages and each applicable benefit, and list the names and

addresses of any third-party fund, plan or program to which benefit

IFB RFQ 683932

Renovation of 908 Trailview Boulevard

Page 5 of 35

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