Project Information

Bid Title

2026-09: ROW Contractor

Issuing Agency

City of Covington

Location

Georgia

Published Date

Apr 24, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026-09: ROW Contractor

Bids are due by 10:00 a.m. on Thursday, May 28, 2026

Documents

• BID PACKET
• Circuit Maps

Attachment Preview

Request for Bid

Row Contractor

#2026-09 ROW Contractor

Release Date: April 24, 2026

City of Covington

2194 Emory Street

Covington, Georgia 30014

The City of Covington is accepting proposals for electric utility right-of-way clearing. Sealed proposals must

be received by the Purchasing Department, Attn: Scott Cromer in City Hall by Thursday, May 28, 2026, at

10:00 am. A mandatory pre-bid meeting will be held on Tuesday, May 12, 2026 at 10:00 am at City Hall at

2194 Emory Street NW, Covington, Georgia 30014.

The City of Covington will consider the competency and responsibility of bidders in making the award. City of

Covington reserves the right to reject any and all bids, to waive informalities and technicalities, to reject

portions of the bids and to award contracts in a manner consistent with the City and laws governing the State

of Georgia.

SCOPE AND SPECIFICATIONS

Contractors are invited to submit a proposal to furnish all labor and equipment to preform tree & brush cutting

removal services as specified in Exhibit “A” for the City of Covington.

Proposals are due to the City of Covington Purchasing Department attention Scott Cromer located at 2194 Emory

Street NW, Covington, Georgia 30014 by 10:00 am on Thursday, May 28, 2026. If using United States Postal

Service, please mail proposal to P.O. Box 1527 Covington, Ga 30015. UPS, Federal Express please use the

physical address below No proposals received after said time or at any place other than the time and place as

stated in the notice shall be considered. No responsibility shall attach to City of Covington for the premature

opening of a proposal not properly addressed and identified.

Please submit an original and one (1) copy and one (1) PDF digital copy on a flash drive to:

City of Covington Purchasing Department

Marked: #2026-09 ROW Contractor

Attention Scott Cromer

2194 Emory Street NW

Covington, Georgia 30014

SPECIAL TERMS AND CONDITIONS

I. Contract Period:

The contract shall be in effect for twelve (12) months with the option to renew for three (3) additional

calendar years upon mutual agreement of both parties. Either party may terminate this contract with

thirty days’ notice without cause and without further obligation except for payment due for services prior

to date of such termination.

II. Submission of Bids

Proposals shall be enclosed in sealed envelopes, addressed to the City of Covington Purchasing

Department with the name of the bidder, the date and hour of opening and marked “2026-09 ROW

Contractor”. Bids must be received in the Purchasing Department no later than the date and time

(determined by the date/time stamp in the department) set forth in the Invitation to Bid. It is the sole

responsibility of the bidder to ensure that his or her bid reaches the Purchasing Department. Any

addenda should be enclosed in the sealed envelopes as well.

Unsigned bids will not be considered except in cases where bid is enclosed with other documents,

which have been signed. The City will determine this.

City of Covington is exempt from federal excise tax and Georgia sales tax with regards to goods and

services purchased directly by City of Covington. Suppliers and contractors are responsible for federal

excise tax and sales tax, including any taxes for materials incorporated in City construction projects.

Suppliers and contractors should contact the State of Georgia Sales Tax Division for additional

information. Tax Exemption Certificates will be furnished upon request.

Information submitted by a bidder in the bidding process shall be subject to disclosure after the public

opening in accordance with the Georgia Open Records Act. Each page of proprietary information must

be identified. Entire bid may not be deemed proprietary.

III. Requirements

The Owner reserves the right to refuse to issue any voucher and to direct that no payment shall be

made to the contractor in case they have reason to believe that said contractor has neglected or failed

to pay any subcontractor, material dealer, worker or employee for work performed on or about the

project including work as set forth in these specifications, until the Owner is satisfied that such

subcontractors, material dealers, worker, or employees have been fully paid. However, this provision

shall not obligate the Owner to intervene in any claim.

The Contractor shall be responsible for all material and work until they are finally accepted by the

Owner, and shall repair at his own expense any damage that they sustain before their final acceptance.

The Contractor shall be responsible for all damages to the proportionate extent caused by him of

whatever nature and must settle all claims arising from such damage without cost to the Owner; he

shall act as defendant in, and bear the expense of each and every suit of any and every nature which

may be brought against him or the Owner, to the proportionate extent caused by Contractor’s negligent

performance of the work under the Contract. Should any claim arise, the Owner may hold back

sufficient money to meet said claims or until the Contractor has satisfied the Owner that all claims

against him as the result of his work have been adjusted. He must also show that there are no claims or

liens whatsoever outstanding at the completion of his contract before final payment is made.

The Contractor shall comply with all laws, ordinances, rules, orders, and regulations relating to

performance of the work, the protection of adjacent property, and the maintenance of passageways,

guard fences or other protective facilities.

No roadway shall be closed or opened except by express permission of the Owner and the Contractor's

proper notification of local fire and police departments. Precaution shall be exercised at all times for the

protection of persons and property. Machinery, equipment and other hazards shall be guarded in

accordance with the safety provisions of the manual of Accident Prevention in Construction, published

by the Associated General Contractors of America to extent that such provisions are not in contra-

vention of applicable laws.

The Contractor shall provide all necessary equipment in good repair. Any equipment not adapted for

the work or in such repair as to be dangerous to the project or workers shall not be used.

The Contractor shall be responsible for all injury or damage of any kind resulting from his work, to

persons or property. The Contractor hereby assumes the obligation to indemnify and save harmless the

Owner and Engineers including associates, agents and representatives, from every expense, liability,

or payment arising out of or through injury to any person or persons including death and loss of

services, or damage to property, regardless of who may be the Owner of the property, to the

proportionate extent caused by Contractor’s negligent performance of the work involved in the contract

and to defend on their behalf any suit brought against them arising from any such cause.

The contractor will be responsible for all traffic control and conform to the guidelines set forth by the

Manual on Uniformed Traffic Control Devices, Part 6.

Care shall be exercised in construction operations to minimize erosion. Temporary sediment control

structures will be erected according to the Erosion, Sedimentation and Pollution Control (ES&PC) plan.

Also, Contractor shall comply with the State of Georgia and any applicable local Regulations for erosion

control.

CITY OF COVINGTON

Invitation to Bid

#2026-09

ROW Contractor

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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