639 - HR Recordkeeping Employee File Folders

Project Information

Bid Title
639 - HR Recordkeeping Employee File Folders
Issuing Agency
City of Cleveland
Location
Ohio
Published Date
Dec 9, 2025
Closing Date
Dec 15, 2025
Government Level
State & Local
Status
Closed
Original Source
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Bid Inquiries
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Bid Documents
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Project Description


639 - HR Recordkeeping Employee File Folders

File Number: 639
Closing Date: December 15, 2025, 3:00 PM
Requestor/Buyer: Lauren Drake
Contact Email: ldrake@clevelandohio.gov

Bid Document

Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 5
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
Requestor: Holly Murphy
216-664-2235
murphyh@cmcoh.org
Procurement Folder
156962
RFB No.
RFB 0116 202500000000639
RFB Closing Date/Time
December 15, 2025 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Confidential Employee Medical Records folder
Confidential Employee Medical Records folder
RFB Description
HR recordkeeping employee file folders
Department/Division Public Bid Opening Date/Time
0116
December 15, 2025 3:00 PM
Item Quantity/
UOM
2.00000 /
EA
Event Date
Service
Dates
Catalog
Discount
pre-printed 2 pocket folder
size - 9.375" x 11.75" - 0.25" spine
color - blue
25/pack
to view sample log onto hrdirect.com and enter item # A2211 or see attached picture
Ship To:
Municipal Court-Clerk's Div
Muni Court-Clerk's Div Level 2
1200 Ontario St, Level 2
Cleveland, OH 44113
Unit Price
$
Vendor Response
Extension
$
Delivery Days
Day(s)
Group/
Line#
Commodity Description
1 / 2 Employee Payroll and Tax folder
Employee Payroll and Tax folder
Item Quantity/
UOM
1.00000 /
EA
Service
Dates
Catalog
Discount
pre-printed folder
Size: 11 3/4" x 9 1/2"
25/pack
to view sample log onto hrdirect.com and enter item # A0311 or see attached picture
Ship To:
Municipal Court-Clerk's Div
Muni Court-Clerk's Div Level 2
1200 Ontario St, Level 2
Cleveland, OH 44113
Unit Price
$
Vendor Response
Extension
$
Delivery Days
Day(s)
INVITATION TO BID
(This is not an order.)
Page 2 of 5
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
Requestor: Holly Murphy
216-664-2235
murphyh@cmcoh.org
Procurement Folder
156962
RFB Closing Date/Time
December 15, 2025 3:00 PM
RFB No.
RFB 0116 202500000000639
RFB Description
HR recordkeeping employee file folders
Department/Division Public Bid Opening Date/Time
0116
December 15, 2025 3:00 PM
Group/
Line#
Commodity Description
1 / 3 Employee Hiring and Employment History folder
Employee Hiring and Employment History folder
Item Quantity/
UOM
2.00000 /
EA
Service
Dates
pre-printed folder
Size: 11 3/4" x 9 1/2"
25/pack
to view sample log onto hrdirect.com and enter item # A3310 or see attached picture
Ship To:
Municipal Court-Clerk's Div
Muni Court-Clerk's Div Level 2
1200 Ontario St, Level 2
Cleveland, OH 44113
Unit Price
$
Vendor Response
Extension
$
Group/
Line#
Commodity Description
1 / 4 Employee Separation Folder
Employee Separation folder
Item Quantity/
UOM
2.00000 /
EA
Service
Dates
pre-printed folder
Size: 11 3/4" x 9 1/2"
25/pack
to view sample log onto hrdirect.com and enter item # A0313 or see attached picture
Ship To:
Municipal Court-Clerk's Div
Muni Court-Clerk's Div Level 2
1200 Ontario St, Level 2
Cleveland, OH 44113
Unit Price
$
Vendor Response
Extension
$
Group/
Line#
Commodity Description
1 / 5 Employee Benefits and Insurance Folder
Item Quantity/
UOM
1.00000 /
Service
Dates
Catalog
Discount
Delivery Days
Day(s)
Catalog
Discount
Delivery Days
Day(s)
Catalog
Discount
INVITATION TO BID
(This is not an order.)
Page 3 of 5
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
Requestor: Holly Murphy
216-664-2235
murphyh@cmcoh.org
Procurement Folder
156962
RFB Closing Date/Time
December 15, 2025 3:00 PM
RFB No.
RFB 0116 202500000000639
RFB Description
HR recordkeeping employee file folders
Department/Division Public Bid Opening Date/Time
0116
December 15, 2025 3:00 PM
EA
Employee Benefits and Insurance folder
pre-printed folder
Size: 11 3/4" x 9 1/2"
25/pack
to view sample log onto hrdirect.com and enter item # A0309 or see attached picture
Ship To:
Municipal Court-Clerk's Div
Muni Court-Clerk's Div Level 2
1200 Ontario St, Level 2
Cleveland, OH 44113
Unit Price
$
Vendor Response
Extension
$
Group/
Line#
Commodity Description
1 / 6 Employee Attendance Folder
Employee Attendance folder
Item Quantity/
UOM
4.00000 /
EA
Service
Dates
pre-printed folder
Size: 11 3/4" x 9 1/2"
25/pack
to view sample log onto hrdirect.com and enter item # A0308 or see attached picture
Ship To:
Municipal Court-Clerk's Div
Muni Court-Clerk's Div Level 2
1200 Ontario St, Level 2
Cleveland, OH 44113
Unit Price
$
Vendor Response
Extension
$
Group/
Line#
Commodity Description
1 / 7 Shipping & Handling
Item Quantity/
UOM
Service
Dates
From
To
Delivery Days
Day(s)
Catalog
Discount
Delivery Days
Day(s)
Catalog
Discount
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 4 of 5
Buyer: Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
Requestor: Holly Murphy
216-664-2235
murphyh@cmcoh.org
Procurement Folder
156962
RFB Closing Date/Time
December 15, 2025 3:00 PM
RFB No.
RFB 0116 202500000000639
RFB Description
HR recordkeeping employee file folders
Department/Division Public Bid Opening Date/Time
0116
December 15, 2025 3:00 PM
Ship To:
Municipal Court-Clerk's Div
Muni Court-Clerk's Div Level 2
1200 Ontario St, Level 2
Cleveland, OH 44113
Vendor Response
Contract Amount
$
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
No Price increase
This Purchase Order does not permit price increases.
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 5 of 5
Buyer: Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
Requestor: Holly Murphy
216-664-2235
murphyh@cmcoh.org
Procurement Folder
156962
RFB Closing Date/Time
December 15, 2025 3:00 PM
RFB No.
RFB 0116 202500000000639
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
FED ID # / SSN #:
PHONE NO.:
EMAIL ADDRESS:
RFB Description
HR recordkeeping employee file folders
Department/Division Public Bid Opening Date/Time
0116
December 15, 2025 3:00 PM
STATE:
FAX NO.:
ZIP CODE:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
Commodity Codes
  • NAICS 424120Stationery and Office Supplies Merchant Wholesalers
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