Project Information

Bid Title

25-26-063-Crack Seal, Seal Coat and Restripe Mass transit Parking Lot

Issuing Agency

City of Danville

Location

Virginia

Published Date

Mar 2, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

QB-25-26-063

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	QB-25-26-063
Bid Title:	25-26-063-Crack Seal, Seal Coat and Restripe Mass transit Parking Lot
Category:	Purchasing Miscellaneous Bids
Status:	Open

Description: QB-25-26-063 “Crack Seal, Seal Coat and Restripe Mass Transit Parking Lot Areas “ Mandatory Pre-Bid March 12,2026 at 3:00PM Bid Opens March 19,2026 at 2:00PM ? Publication Date/Time: 3/2/2026 12:00 AM Closing Date/Time: 3/19/2026 2:00 PM Pre-bid Meeting: Mandatory 03-12-2026 at 3:00PM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone: 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: QB-25-26-063-Final Posting BB-

Attachment Preview

Bid No.

Title:

INVITATION FOR BID

QB- 25-26-063

“Crack Seal, Seal Coat and Restripe Mass Transit Parking Lot Areas “

Pre-Bid Meeting:

Bid Closing Date:

Mandatory Pre-Bid Meeting will be held on March 12,2026 at 3:00PM.

The meeting will be held at inside the Mass Transit School Bus Garage

at 1002 S. Boston Road Danville, Virginia or through Teams Link:

https://teams.microsoft.com/meet/23795673405153?p=SJu8IrUaYpYFPF

OLeY

Meeting ID: 237 956 734 051 53

Passcode: z5UX376L

Sealed Bids shall be accepted no later than March 19,2026 at 2:00PM at

the Purchasing Department, 427 Patton Street, Room 304, Danville, VA

24541

Direct Inquiries to:

1.0

2.0

3.0

4.0

Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

City Project Representative: Marc Adelman

Phone Number: 434-799-5110 Ext 2

Email: EMAIL:adelmmd@danvilleva.gov

TABLE OF CONTENTS

General Conditions

Scope of Work

Supplemental General Conditions

Specifications

QB- 25-26-063

“Crack Seal, Seal Coat and Restripe Mass Transit Parking Lot Area”

1.0 GENERAL CONDITIONS

1.1 Intent: ENTER BRIEF DESCRIPTION OF THE PROJECT

1.2 Sealed bids must be received in the Purchasing office no later than

2:00PM, March 19,2026. Bids may be submitted electronically on

eVA at https://eva.virginia.gov

mailed or hand delivered to the address listed below.

City of Danville

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

1.3 Mandatory Pre-bid Conference: A mandatory pre-bid conference will be held on

March12,2026 at 3:00PM at Mass Transit School Bus Garage at 1002 S. Boston

Road Danville, Virginia OR by Teams

https://teams.microsoft.com/meet/23795673405153?p=SJu8IrUaYpYFPFOLeY

1.5 Davis Bacon: (Yes)

1.6 Bonds: Not Required

1.7 Time of Completion: All work related to the project must be completed by April 10, 2026.

Please note that related work cannot begin until April 3, 2026. Please see Section 2

concerning the scope of work that addresses weather conditions that may limit the ability of

vendors to complete some base bid and alternate work requirements.

1.8 Liquidated Damages: None

1.9 Owner’s Representative: Marc Adelman Phone: (434) 799-5110, Extension #2,

Email (preferred): madelman@danvilleva.gov

1.10 Code: All work performed shall conform to the Virginia Uniform Building Code

1.11 Retainage/Escrow: No Retainage

QB- 25-26-063

“Crack Seal, Seal Coat and Restripe Mass Transit Parking Lot Area”

2.0 SCOPE OF WORK

2.1 This project is funded through the Federal Transit Administration and the Virginia Department of

Rail and Public Transportation. As a result, school bus parking lot areas to be crack sealed, seal

coated and restriped are not eligible for federal and state transit funding. Therefore, local funding

will be applied to completing work requirements for school bus parking areas and project alternates

are identified in the bid price section of this Invitation to Bid to separate the eligible and ineligible

costs associated with grant funding.

2.2 Danville Public Schools Transportation only maintains one week during the year from April 3,

2026, through April 10, 2026, when they do not operate school buses and when it is warm enough to

crack seal and seal coat pavement. Consequently, all work must be completed during this

timeframe. Due to the possibility of weather conditions, certain project areas may be unable to be

completed. Therefore, base bid and project alternate pricing are required for each of the three (3)

phased project areas.

2.3 Danville Public Schools Transportation will relocate all buses from the parking lot areas on

Thursday, April 2, 2026. Interested vendors can complete work requirements on Saturday and

Sunday the weekend of Friday, April 3. However, all work must be completed by the end of the day

on Friday, April 10th. Danville Public Schools Transportation will relocate school buses back to the

parking lot areas on Saturday, April 11, 2026.

2.4 Danville Transit will be operational the week of April 3, 2026, through April 10, 2026. As a result,

it is recommended that the project be completed in three (3) phases. Please see Exhibit 1 for

planned phasing information.

2.5 The project will be awarded based on the lump sum low bid price received to complete the base

bid and alternate parking lot areas. If certain areas cannot be completed due to weather

conditions and project timeframe constraints, then the contractor will be paid for the parking

lot areas that are completed. Please see Exhibit 2 that identifies the base bid areas where

Danville Transit buses are parked and the project alternate areas where school buses are parked.

Danville Transit staff will relocate transit buses to support project objectives.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version

3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by

downloading from the City’s website “Finance Department, Purchasing Division.

3.2 Award:

A. The award will be made to the lowest responsible and responsive bidder, with

consideration given to completion time.

B. The City reserves the right to reject any or all offers and to waive informalities and

minor irregularities in offers received.

C. The award will be made to the proposal conforming to the IFB 25-26-063 and will be

most advantageous to the City.

QB- 25-26-063

3.3 Authority:

“Crack Seal, Seal Coat and Restripe Mass Transit Parking Lot Area”

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary, modifying

each and every invitation to bid, purchase order or other award issued by the City of

Danville. In the discharge of these responsibilities, the Director of Purchasing may be

assisted by assigned buyers. No other City officer or employee is authorized to order

supplies or services, enter into purchase negotiations, or in any way obligate the

government of the City of Danville for any indebtedness. Any purchases contrary to

these provisions and authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is governed

by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the

Procurement Code may be obtained by writing the City of Danville Purchasing Department,

427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s

website, Finance Department, Purchasing Division. The City of Danville does not

discriminate against faith-based organizations.

3.4 Method of Bid Submission:

A. Bids will not be accepted both electronically and on paper. Each bidder must choose

only one method of submission to avoid any confusion or duplication of entries. The

latest dated and time stamped bid will be the only bid accepted and evaluated.

No bid may be considered if received after the time shown on the title page. The

allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Bid proposals must be written in ink or typewritten and shall be

submitted on the forms issued. Unsigned or qualified bids will not be accepted.

Envelopes must be sealed and marked in the lower left-hand corner IFB 25-26-063

“Crack Sealing Seal Coat Restripe Parking Lot” and submitted to the office

indicated on the title page.

C. Electronic Submission: Bidders who choose to submit their bids electronically must

ensure that they are registered on eVA at www.eva.virginia.gov. Bids can be found

under the Business Opportunities Tab > Virginia Business Opportunities (VBO).

Search QB 25-26-063. When addenda are issued, suppliers that have submitted an

electronic response will have to RESUBMIT their response to the latest version of the

solicitation.

D. Bidders are expected to examine all instructions, specifications, drawings, sites,

installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other

changes must be initialed by the person signing the bid.

E. SCC Number

Contractors organized as a stock or nonstock corporation, limited liability company,

business trust, or limited partnership or registered as a registered limited liability

partnership shall be authorized to transact business in the Commonwealth as a

domestic or foreign business entity if so required by Virginia Title 13.1 or Title 50 or

as otherwise required by law. A Contactor organized or authorized to transact

QB- 25-26-063

“Crack Seal, Seal Coat and Restripe Mass Transit Parking Lot Area”

business in the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include

in its bid or proposal the identification number issued to it by the State Corporation

Commission. Any bidder or offeror that is not required to be authorized to transact

business in the Commonwealth as a foreign business entity under Title 13.1 or Title

50 or as otherwise required by law shall include in its bid or proposal a statement

describing why the bidder or offeror is not required to be so authorized.

3.5 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the

particular work bid upon and that they have the financial resources to complete the

proposed work. Failure on the part of any Bidder to carry out previous contracts

satisfactorily, or lack of experience or equipment necessary for the satisfactory and

timely completion of this Project, may be deemed sufficient cause for disqualification of

said Bidder.

B. The Bidder must readily and independently document that the Bidder possesses the

experience, equipment and financial resources necessary for a timely and

professional completion of this project.

C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following

reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is

altered, or if any part of the proposal form is detached.

2. If there are unauthorized additions, conditional or alternate pay items, or

irregularities of any kind which make the proposal incomplete, indefinite, or

otherwise ambiguous.

3. If the bid does not contain a unit price for each pay item listed in the proposal.

4. If the bid contains unit prices that are obviously unbalanced.

5. If the bid is not accompanied by the proposal guaranty specified by the City.

D. Withdrawal of Bid Due to Error:

1. A bidder for a City construction contract, other than a contract for construction or

maintenance of public highways, may withdraw his bid from consideration, if the

price bid was substantially lower than the other bids due solely to a mistake therein,

provided the bid was submitted in good faith and the mistake was a clerical mistake,

as opposed to a judgment mistake, and was actually due to an unintentional

arithmetic error or an unintentional omission of a quantity of work, labor, or material

made directly in the compilation of the bid, which unintentional arithmetic error or

unintentional omission can be clearly shown by objective evidence drawn from

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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