Project Information

Bid Title

Request of Qualifications providing processional design and construction engineering services. Project S-121061.00, NW 78th St Bridge over Halfday Creek.

Issuing Agency

Shawnee County

Location

Kansas

Published Date

Dec 1, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Ref. #

067-25

Original Source

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Bid Documents

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Project Description

Request	Department	Description	Due Date
067-25	Public Works	Request of Qualifications providing processional design and construction engineering services. Project S-121061.00, NW 78th St Bridge over Halfday Creek.	12/19/2025 2:00 PM

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SHAWNEE COUNTY

REQUEST FOR

QUALIFICATIONS (RFQ)

Quotation Number: 067-25

Date Issued:

12-01-2025

Closing Date:

12-19-2025, 2:00pm

Vendor Name: ______________________________

Address: ___________________________________

Phone Number:______________________________

THIS IS NOT AN ORDER

1. In communications, always refer to the above quotation number.

2. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be

allowed.

3. Shawnee County reserve the right to accept or reject any part of, or all of, any bid or proposal.

4. All prices quoted are to be less Federal Excise Tax and Kansas Sales Tax.

5. Price quoted shall remain firm for ninety (90) days after bid closing date.

*SHAWNEE COUNTY HAS A NEW ELECTRONIC BID SYSTEM*

All vendors are required to create an online portal account (www.snco.us/purchasing) in order to receive

or submit bid requests.

ITEM AND DESCRIPTION

Shawnee County Board of County Commissioners has authorized the issuance of a “Request for

Qualifications” from qualified consulting engineering firms interested in providing professional design and

construction engineering services for Shawnee County Bridge Replacement Project S-121061.00: NW 78th

Street Bridge over Halfday Creek (located 0.42 miles east of US Hwy 75).

NBI #000890993304120

Shawnee County Bridge OSN 182

SCOPE OF WORK

 Prepare Concept Plans, Field Check Plans, Utility Field Check Plans, Office Check Plans and

Final Plans, Cost Estimates, and Bidding Documents.

 Prepare Right-of-Way Plans and Legal Documents for the Appraisal and Acquisition of necessary

easements. Secure Certificates of Title for those properties from which permanent and/or

temporary construction easements will be required. Provide field survey staking for easements to

be appraised and acquired.

 Prepare a Geotechnical Engineering Report for the substructure elements of the proposed bridge.

 Prepare and submit all necessary applications for permits required by the Corps of Engineers,

State of Kansas Department of Agriculture, Division of Water Resources and any other Federal or

State Agency with permitting authority over rivers and streams in the State of Kansas.

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 Assist the Shawnee County Department of Public Works with Utility Coordination as defined in

the Shawnee County Design Criteria, latest edition.

 Provide Construction Engineering Services

Plans shall be prepared in accordance with Kansas Department of Transportation (KDOT) Design Standards for

Bridges, latest edition.

Construction Inspection Services shall be provided in accordance with KDOT Standard Specifications for Road and

Bridge Construction and City of Topeka / Shawnee County Standard Technical Specifications, latest editions and

addenda thereto.

Project Milestones:

Shawnee County will let this project in late 2026 with construction to follow in 2027.

Item

Due

Notice to Proceed

January 2026

Preliminary Concept Plans and Cost Estimates to SNCO

March 2023

Field Check Plans & Cost Estimate to SNCO

April 2026

Field Check Utility Plans to Utility Companies

May 2026

Right-of-Way Plans and Documents to SNCO

May 2026

Permits Submitted to Corps of Engineers & KS DWR

June 2026

Office Check Plans and Cost Estimate to SNCO

October 2026

Final Plans, Bidding Documents and Engineers Estimates to SNCO

November 2026

Shawnee County Letting

January 2027

Construction

March through July 2027

CONTENT OF QUALIFICATIONS SUBMITTAL

Transmittal Letter. The transmittal letter is to serve only as the document covering the consultant’s proposed

qualifications. This letter should provide the name, title, address and telephone number of the firms’ official contact

person. This individual or his appointed representative shall have the authority to bind the firm and be available to

be contacted by telephone or attend interviews if deemed necessary by the selection committee.

Ability of the firm to design the required improvements. The firm’s qualification statement shall include a brief

description of similar projects completed.

Project Approach. Provide a brief statement as to the firm’s approach to the project as relates to existing

conditions, design criteria considerations and design alternatives that may be considered.

References. The firm shall include the names, addresses and telephone numbers of cities where similar projects

have been completed.

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Key Personnel and Organization. Personnel assigned to the project shall be identified and their qualifications

provided. A resume indicating key relevant experience and knowledge of each person named must be attached to

the qualification statement.

Submittal and Selection Process. The Shawnee County Selection Committee will review all qualification

statements received and make a determination as to the best-qualified firm for each project.

BID RESPONSE

Closing Date: Bids will be received until 2:00 p.m. CDT on the scheduled closing date. The

online bid portal will not accept any new bids after this time.

Signature of Bids: Each bid must show in the space provided the complete business or mailing

address of the bidder and must be signed by him/her with his/her usual signature.

Withdrawal of Bids: Bids already submitted may be withdrawn upon proper identification of

bidder and provided request is received prior to time of closing. Negligence on the part of the

bidder in preparing the bid confers no right for the withdrawal after the time set for closing of

bids.

Register Your Company: For a mandatory pre bid meeting, you must be registered in our bid

portal for us to record you as an attendee. If you are not marked as attended, the system will not

allow you to download a bid. It will also stop you from downloading your bid if you are not

registered. Also, you will need to subscribe to the bid types you can provide. This will

automatically send you bid requests in the future.

Please Submit Your Bids Early: In case you have problems getting your bid to download and

need assistance, we suggest you do not wait until the last minute. Our system will not allow any

bids to be downloaded after 2:00 pm. If your pricing changes, you can replace your bid in the

system any time before the 2:00 closing.

Bid Openings: All bids submitted before the specified bid closing time shall be opened and

properly recorded on the bid tabulation sheet. Subsequent to the bid opening, all bids shall be

thoroughly evaluated and a determination made as to their compliance with applicable

specifications. The appropriate County department head shall make this determination. Upon

completion of the above determination, an analysis of all bids submitted shall be prepared and

formally presented to the Board of County Commissioners for acceptance and approval of the

lowest and/or best bid. The Board of County Commissioners reserves the right to accept or

reject any and/or all bids and to waive any irregularities or informalities therein.

Notice to Successful Bidders: The successful bidder will be notified by email or telephone as

soon as possible after bids have been opened, tabulated, and analyzed.

Notice to Unsuccessful Bidders: Unsuccessful bidders will not be notified.

TERMS AND CONDITIONS

In the event that goods or services delivered by the vendor are unsatisfactory and remain

unsatisfactory after a notice and an opportunity to correct the deficiencies, the County reserves

the right to purchase substitute goods or services from the other bidders.

Shawnee County reserves the right to negotiate separately with any vendor after the opening of

this RFQ when such action is considered in its best interest. Subsequent negotiations may be

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conducted, but such negotiations will not constitute acceptance, rejection or a counteroffer on

the part of the County.

Shawnee County interprets the term “lowest responsible and best bidder” as requiring Shawnee

County to:

A. Choose between the kinds of materials, goods, wares, or services subject to the proposal, and

B. Determine which proposal is most suitable for its intended use or purpose. Shawnee County can

consider among other factors such things as labor cost, service and parts availability and

maintenance costs of items upon which proposals are received. Shawnee County can determine

any differences or variations in the quality or character of the material, goods, wares or services

performed or provided by the respective vendors.

Shawnee County will award the bid. If the successful vendor refuses or fails to make deliveries

of the materials/services within the times specified in the RFQ, purchase order or contractual

agreement, Shawnee County may by written notice, terminate the contract OR purchase order.

The successful vendor will certify and warrant that goods, personal property, chattels, and

equipment sold and delivered are free and clear of any and all liens, or claims of liens, for

materials or services arising under, and by virtue of the provisions of K.S.A. 58-201, et seq., and

any other lien, right, or claim of any nature or kind whatsoever.

The vendor hereby certifies that he or she has carefully examined all of the documents for the

project, has carefully and thoroughly reviewed this RFQ, understands the nature and scope of the

work to be done; and that this proposal is based upon the terms, specifications, requirements and

conditions of the RFQ, and documents. The vendor further agrees that the performance time

specified is a reasonable time, having carefully considered the nature and scope for the project as

aforesaid.

Shawnee County will use discretion with regards to disclosure of proprietary information

contained in any response, but cannot guarantee the information will not be made public. As a

governmental entity, Shawnee County is subject to making records available for disclosure

pursuant to the Kansas Open Records Act. Any confidential or proprietary information should

be clearly marked.

Shawnee County reserves the right to enter into agreements subject to the provisions of the Cash

Basis Law (K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A.79-2935). Agreements shall

be construed and interpreted so as to ensure that the County shall at all times stay in conformity

with such laws, and as a condition of agreements the County reserves the right to unilaterally

sever, modify, or terminate agreement at any time if, in the opinion of its legal counsel, the

Agreement may be deemed to violate the terms of such law.

The vendor certifies that this proposal is submitted without collusion fraud, or misrepresentation

as to other vendors, so that all proposals for the project will result from free, open, and

competitive proposing among all vendors.

This RFQ, responses thereto and any contract documents will be governed by the law of the

State of Kansas. Any dispute arising out of the same will be litigated only within the courts of

the State of Kansas.

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Vendor agrees that all data, documents, and information, regardless of form that is generated as

a result of this RFQ are the property of Shawnee County. The County shall not be liable to

reimburse any vendor for the costs of creating, compiling or delivering the same to the County.

By submission of a response, the proposer agrees that at the time of submittal, it: 1) has no

interest (including financial benefit, commission, finder’s fee, or any other remuneration) and

will not acquire any interest, either direct or indirect, that would conflict in any manner or

degree with the performance of proposer’s services, or 2) benefit from an award resulting in a

“Conflict of Interest.” A “Conflict of Interest” will include holding or retaining membership, or

employment, on a board, elected office, department, division, or bureau, or committee

sanctioned by and/or governed by the Board of Shawnee County Commissioners of the County

of Shawnee, Kansas. Proposers will identify any interests, and the individuals involved, on

separate paper with the response and will understand that the County may reject their proposal at

its sole discretion.

No gifts or gratuities of any kind shall be offered to any County employee at any time.

The Proposer certifies that this proposal is submitted without collusion, fraud, or

misrepresentation as to other Proposers, so that all proposals for the project will result from free,

open, and competitive proposing.

The County is exempt from the payment of Federal and excise taxes and from Kansas sales tax.

Vendor credit agreements are prohibited. Unless otherwise stated in this document, payment will be

made from vendor-submitted invoice(s) via ACH (automated clearinghouse network) transfer or

credit card, net 30 days. Shawnee County will not complete any credit application or agree to credit

terms supplied by vendor. Shawnee County prefers to pay its vendor invoices via electronic fund

transfers through ACH. To initiate payment of invoices vendors shall execute the County’s standard

ACH Vendor Payment Authorization Agreement which will be provided upon being awarded the

RFP.

Nondiscrimination: Shawnee County is committed to the concept of equal employment

opportunity. All bidders and contractors are expected to comply with the provisions of K.S.A.

44-1030 and 44-1031, copies of which are attached and shall be a part of this contract and other

applicable Federal and Kansas laws governing equal employment opportunity.

In accordance with K.S.A 44-1030, vendor hereby agrees to the following:

A. He or she will observe the provision of the Kansas Commission on Human Rights and will not

discriminate against any person in the performance of work under the present contract because

of race, religion, color, sex, national origin, ancestry, or physical disability.

B. In all solicitations or advertisements for employees, he or she will include the phrase, “Equal

Opportunity Employer”, or a similar phrase to be approved by the Kansas Commission on

Human Rights.

C. If he or she fails to comply with the manner in which he or she will be deemed to have breached

the present contract, and it may be canceled, terminated, or suspended, in whole or in part, by

Shawnee County, Kansas.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 541330Engineering Services

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