Project Information

Bid Title

Professional fireworks displays

Issuing Agency

Town of Scarborough, Maine

Location

Maine

Published Date

Dec 1, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 192026

Original Source

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Bid Documents

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Project Description

RFP 192026

Description

The Town of Scarborough, Maine, is seeking quotations from qualified vendors for professional fireworks displays. This Request for Proposals (RFP) outlines the requirements for the fireworks displays and the information required from interested vendors.

RFP 192026

Pre-Bid Date	Bid Opening	Awarded
	12/18/2025

Notes

All bids must be submitted by Thursday, December 18th at 10:00 p.m.

Attachment Preview

REQUEST FOR PROPOSALS

192026

FIREWORK DISPLAYS FOR COMMUNITY SERVICES

Town of Scarborough

P.O. Box 360

259 U.S. Route One

Scarborough, Maine 04070-0360

Released on December 1, 2025

Proposals Due on December 18, 2025

RFP 202026​

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December 1, 2025​

Instructions:

Request for Proposals

Sealed Proposals will be received in the Town Clerk’s Office, Scarborough Town Hall, 259 US

Route 1, Scarborough, Maine 04074 until 10:00 am on December 18, 2025 from parties

interested in providing a submittal package for the Town of Scarborough Firework Displays for

Community Services Programs.

The proposals, if mailed, should be addressed as noted below: Faxed proposals will not be

considered.

Attention: Town of Scarborough, Purchasing Agent

Request for Proposal (RFP) Number: 202026

Firework Displays for Community Service Programs

259 US Route One

PO BOX 360

Scarborough, ME, 04070-0360

The Town reserves the right to accept or reject any and all proposals.

These proposals will not be publicly opened.

A Vendor’s failure to submit its proposal prior to the deadline will cause the proposal to

be disqualified. Late proposals or amendments will not be opened or accepted for

evaluation.

All proposals submitted shall become property of the Town of Scarborough and will not

be returned.

Contact Information:

For questions related to the RFP process:

Kim Morrison, Purchasing Specialist

Email – kmorrison@scarboroughmaine.org

Phone 207-730-4083 / Fax 207-730 4088

The preferred contact method is email. All inquiries or requests concerning this Request for

Proposals shall be made in writing and must be received before the close of business two

days prior to the deadline to the attention of Kim Morrison, Purchasing Specialist. The Town

is not responsible for oral interpretations given by any Town employee or representative.

Prospective bidders are responsible for registering with the Purchasing department in order to

receive any amendments or addendums to the Proposal.

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RFP 202026​

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December 1, 2025​

Introduction

The Town of Scarborough, Maine, is seeking quotations from qualified vendors for professional fireworks displays.

This Request for Proposals (RFP) outlines the requirements for the fireworks displays and the information required

from interested vendors.

Scope of Work

The selected vendor will be responsible for the following:

●​ Design and choreography of a spectacular fireworks display, synchronized to music (if applicable).

●​ Obtaining all necessary permits and licenses for the fireworks display in Scarborough, Maine.

●​ Providing all fireworks, equipment, and trained personnel required for the display.

●​ Ensuring strict adherence to all safety regulations and guidelines.

●​ Setup and breakdown of all equipment.

●​ Site inspection prior to the event to assess suitability and safety.

●​ Clean-up of the display area after the event.

Details of Dates, Times & Lengths of Proposed Firework Displays:

●​ Summerfest 2026 - Friday, August 21, 2026 - 10 Minute Show

●​ Harborfest 2026 - Date TBD (late Sept/early Oct) - 8 Minute Show

●​ Sparkle in the Park 2026 - Saturday, December 5, 2026 - 6 Minute Show

Vendor Requirements

●​ Proof of valid business license and insurance.

●​ Demonstrated experience in executing professional fireworks displays for similar events.

●​ Ability to comply with all local, state, and federal regulations regarding fireworks.

●​ Availability of a dedicated project manager for the duration of the project.

●​ References from previous clients.

Quotation Submission Requirements

Interested vendors are requested to submit a comprehensive quotation that includes the following:

●​ Company Profile:

○​ Company Name:

○​ Contact Person:

○​ Phone Number:

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RFP 202026​

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December 1, 2025​

○​ Email Address:

○​ Address:

○​ Years in Business:

●​ Proposed Fireworks Display Concept: A detailed description of the proposed display, including types of

fireworks, effects, and any proposed music synchronization.

●​ Itemized Cost Breakdown:

○​ Cost of fireworks

○​ Labor costs (setup, execution, breakdown)

○​ Permit and licensing fees

○​ Insurance

○​ Transportation

○​ Any other applicable costs

●​ Proof of Insurance: Copy of liability insurance certificate.

●​ References: Contact information for at least three recent clients for whom similar services were provided.

●​ Timeline: Proposed schedule for site inspection, permit acquisition, setup, and execution.

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RFP 202026​

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December 1, 2025​

Vendors shall provide detailed pricing including quantities and cost of materials and labor for work

proposed in the RFP. Pricing should include all costs returning the work site to the pre-work

condition found.

The Town of Scarborough is exempt from Maine Sales Tax which should not be included in the

proposal.

Standard Terms and Conditions:

The Town of Scarborough reserves the right to amend this RFP prior to the proposal due date. All

amendments and additional information will be posted on the Town website:

www.scarboroughmaine.org. The Town reserves the right to waive any informality in proposals, to accept

the proposals or portions thereof, and to reject any and all proposals, should it be deemed in the best

interest of the Town to do so. Nothing in this document shall require the Town of Scarborough to

proceed with Engineering and/or any of the identified services. The Town reserves the right to

substantiate Respondent’s qualifications, capability to perform, and availability and past performance

record.

The cost for developing the proposal is the sole responsibility of the Consultant. All proposals submitted

become the property of the Town.

The Town reserves the right to approve subcontractors. All work performed under contract to the Town

becomes the property of the Town in the format specified by the Town.

Payment for agreements for the undisputed purchase of goods or services provided to the Town, will be

made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the

location(s) specified in the agreement, whichever is later.

The Town of Scarborough is exempt from all Federal Excise Taxes.

The Town of Scarborough is exempt from all State of Maine Sales Taxes.

A Certificate of Insurance is required from all consultants, contractors and vendors doing business with

the Town of Scarborough. Within two (2) weeks of the Notice of Award, Consultant must submit a

Certificate of Insurance naming the Town of Scarborough as “additional insured.” Failure to furnish the

required certificate within the required timeframe may result in the proposal being rejected.

The successful Consultant(s) selected shall agree to defend, indemnify and hold the Town harmless from

any and all claims, demands, suits, causes of action and judgments arising from or related to Consultant’s

performance, including claims of professional malpractice or negligence. Such indemnity shall include the

Town’s reasonable attorneys' fees as well.

The above referenced indemnity shall be in addition to and as a complement to the below described

insurance coverage, which coverage is a mandatory requirement of this RFP and any award hereunder.

Specifically, the successful Consultant(s) shall provide the following coverage(s) and amount(s).

Commercial General Liability $2,000,000.00 Automobile Liability $1,000,000.00 Workers Compensation

$1,000,000.00 Errors and Omissions $1,000,000.00 Umbrella Coverage $2,000,000.00

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Commodity Codes

• NAICS 713990All Other Amusement and Recreation Industries

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