Project Information

Bid Title

Replacement of HVAC Units for Park Forest

Issuing Agency

Mobile Water Service System(MAWSS)

Location

Alabama

Published Date

May 1, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-027

Original Source

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Bid Documents

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Project Description

Replacement of HVAC Units for Park Forest

• Contract or Solicitation Number IFB 26-027

• Solicitation Description

  A mandatory Pre-Bid meeting will be held between representatives of Contractor and representatives of MAWSS prior to the bid opening. The Pre-Bid meeting is scheduled for 9:00 am on May 1, 2026, in the MAWSS Operations Center Board Room located at 4725 Moffett Rd., Mobile, AL 36618 at the East visitor entrance.

• Opening Date May 14th 2026

• Contact Terry Dunn: (251) 252-1753 or tgdunn@mawss.com

• Solicitation Document(s)

  ifb-26-027-hvac-replacements-for-park-forest.pdf

  Addendum1IFB26-027HVACReplacementsforParkForest_2026-05-01-144727.pdf

Attachment Preview

Joyce Sawyer, Buyer II

(251) 694-3110 Office

jasawyer@mawss.com

INVITATION FOR BID

April 22, 2026

Mobile Area Water and

Sewer System

4725 Moffett Road

Mobile, AL 36618-2236

PO Box 180249

Mobile, AL 36618-0249

INVITATION FOR BID NUMBER

NAME OF BID

BIDS WILL BE RECEIVED AT

MANDATORY PREBID MEETING

IFB 26-027

Replacement of HVAC Units for Park Forest

MAWSS Purchasing Dept. Bid Box

East Visitor Entrance

4725 Moffett Road

Mobile, AL 36618

If sending bids by UPS/Fed Ex, deliver to the Warehouse:

1610 Shelton Beach Rd. Ext., Mobile, AL 36618

with IFB# marked on envelope

May 1, 2026 at 9:00 am in the MAWSS Operations Center Board Room

BID OPENING DATE

May 14, 2026

BID CLOSIING TIME

AWARD WILL BE MADE BY

MATERIAL DELIVERED TO

10:30 am Central Time

Total Cost Base Bid or Base bid plus additive alternate & Lead Time

4725 Moffett Road, Mobile, AL 36618

ADDITIONAL INFORMATION CONTACT Terry Dunn (251) 252-1753 Email: tgdunn@mawss.com

APPLICABLE SDP POLICY

17-01

Sealed bids must be in the Purchasing Department no later than the time specified in order to be considered. Submissions

received after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the

words “IFB 26-027 HVAC Replacements for Park Forest” or “IFB 26-027 NO QUOTE.” Facsimile or email bids will not be

accepted.

All bids must be submitted on the attached forms or your bid will be disqualified. Bidder shall furnish all the information

required by the solicitation. The bidder’s name must be typed or printed on the bid sheet and signed by the bidder or

appropriate authorized executive officer of the bidder’s company. Bidders must initial any changes or erasures. Bidders should

retain a copy of bids for their records.

Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying

the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result

in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the requirements.

All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all

prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right

to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process at

any time, if deemed by MAWSS to be in MAWSS’s best interest.

A Purchase Order and this “Invitation for Bid” with “Specifications,” “Conditions,” “Bid Form,” signed by the successful bidder’s

authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the

Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be

purchased.

IFB 26-027 HVAC Replacements for Park Forest

Page 1 of 8

IFB 26-027 HVAC REPLACEMENTS FOR PARK FOREST

CONDITIONS

The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for HVAC Replacements in our Purchasing

Department Bid Box located at the East Visitor Entrance at 4725 Moffett Road, Mobile, AL. 36618 no later than 10:30 a.m. local

time on May 14, 2026. Bids will be opened immediately after bid closing time in the Operations Center Board room located at

the East Visitor Entrance. Award will be by Total Cost Base Bid or Base bid plus additive alternate & Lead Time. The bidder

offers and agrees, if this bid is accepted, to furnish the items as defined in the specifications for the unit price set opposite each

item. Pricing shall be FOB Mobile, Alabama. All items shall be delivered to our 4725 Moffett Road, Mobile, AL 36618 or to

the job site as needed. The bidder shall state the expected length of delivery time on the Bid Form.

A mandatory Pre-Bid meeting will be held between representatives of Contractor and representatives of MAWSS prior to the

bid opening. The Pre-Bid meeting is scheduled for 9:00 am on May 1, 2026, in the MAWSS Operations Center Board Room

located at 4725 Moffett Rd., Mobile, AL 36618 at the East visitor entrance.

Bidder understands and agrees that manufacturer and part numbers are provided for descriptive purposes only. Items of equal

or better quality will be considered but must be approved by MAWSS in writing. Upon delivery, if the quality, durability or

performance of any product represented as equal or better is determined by MAWSS to be unsatisfactory, MAWSS will require

a suitable substitute or will require that the originally specified item be delivered, at the unit price originally offered by bidder.

No substitution for items to be provided pursuant to this contract shall be permitted during the contract period without the

express written consent of MAWSS. All items provided shall be for commercial use and for the purposes reflected in the

contract documents.

No bid on closed out or discontinued item(s) will be accepted. Item(s) that have a determinable shelf life must be disclosed at

the time of bid submittal. Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty

(60) calendar days after the scheduled closing time for receiving bids.

MAWSS shall not be committed to the purchase of a pre-established minimum quantity for any one item. MAWSS reserves the

right to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process

at any time, if deemed by MAWSS to be in MAWSS’s best interest.

A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication,

division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit

prices shall not be changed.

It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or

changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any other bid documents.

Bid documents and any amendments made to this bid will be posted on our website at www.mawss.com.

A copy of the SDP (Supplier Diversity Program) policy that applies to this Invitation For Bid can be furnished upon request. It is

the responsibility of the bidder to read and make efforts to meet the goals of this policy. Please contact the Supplier Diversity

Department at supplier.diversity@mawss.com for any questions regarding ths policy. Bidders MUST acknowledge receipt of

this policy by submitting the SDP Policy Acknowledgement and the Subcontracting Plan/Good Faith Effort form with the

bid proposal, regardless if using a Diverse Contractor/Supplier or not. Contractors are required to use Contractors/Suppliers

only in the areas for which the Contractors/Suppliers are certified.

Invoicing Requirements: MAWSS is requiring additional information for all work performed and services provided. On the

vendor’s invoice for payment should be a detailed listing of work performed, services provided, dates completed, locations

involved and any other pertinent information needed to verify the work and/or services were completed in accordance to the

bid specs. This additional information can be supplied in the form of detailed invoices, work orders, checklists or any other

documents used to track the work performed or services provided but details must be included on the actual invoice. A copy

of the invoice and these additional details must be sent to the “ADDITIONAL INFORMATION CONTACT” found on Page 1 of the

bid documents and a copy emailed to Accounts Payable at AcctsPayable@mawss.com.

END OF CONDITIONS

IFB 26-027 HVAC Replacements for Park Forest

Page 2 of 8

IFB 26-027 HVAC REPLACEMENTS FOR PARK FOREST

SUMMARY AND SCOPE

Summary of Work

For the Replacement of six (6) HVAC Units at Park Forest Office.

With 3 additional units included as an additive alternate.

Scope of Work

Base Bid

The following HVAC units are being replaced:

Carrier (Unit# 4) Model# 50TC A07A2A6A0K2F0, Serial# 3710G20319

Carrier (Unit# 3) Model# 50TC A07A2A6A0K2F0, Serial# 3710G20316

Carrier (Unit# 2) Model# 50TC-A05A1A6A0K0A0, Serial# 3610G10222

Carrier (Unit# 1B) Model# 50TC-D08A2A6A0K2F0, Serial# 3810G30686

Carrier (Unit# 1A) Model# 50TC-D12E2A6A0F2F0, Serial# 3810G20694

Carrier (Unit# 6) Model# 50VL-A24-30TP

Serial# 3610C02535

Additive Alternate:

Carrier (Unit# 22) Model# 5OVL-A24-30TP

Carrier (Unit# 23) Model# 50ES-A24-30TP

Carrier (Unit# 14) Model# 50TC-7A2A6A0K2F0

Serial# 3510C00956

Serial# 3310C97768

Serial# 3710G20320

 Replace each unit with Carrier unit or approved equal. Bidders must get approval before

submitting bid.

 System coils and piping must be coated with a corrosion proof coating.

 Contractor shall provide all labor, equipment, permits, incidentals and materials necessary to

remove old units and install new units.

 Contractor shall provide all labor, equipment, permits, incidentals and materials necessary to

perform maintenance and preventative maintenance throughout life of the warranty of each

unit.

 Warranty - Must be a minimum 2-year full warranty.

 All bidders are required to attend a mandatory Pre-Bid meeting prior to the bid opening. The

Pre-Bid meeting is scheduled for 9:00 am on May 1, 2026.

END OF SUMMARY AND SCOPE

IFB 26-027 HVAC Replacements for Park Forest

Page 3 of 8

IFB 26-027 HVAC REPLACEMENTS FOR PARK FOREST

INSURANCE REQUIREMENTS

A. General: The Supplier shall provide insurance in accordance with the required specifications. A current

certificate of insurance must be provided with your bid. MAWSS does not need to be named as an additional

insured on this certificate until bid is awarded.

B. Supplier Coverage: The Supplier shall not commence work under this Contract until he has obtained all

insurance required under the following paragraphs and until such insurance has been approved by the Owner,

nor shall the Supplier allow any subcontractor to commence work on his subcontract until all similar insurance

required of the subcontractor has been obtained and approved. If the subcontractor does not take out

insurance in his own name, the Supplier shall provide such insurance protection for the subcontractor and such

subcontractor's employees.

C. Casualty Insurance: The following insurance coverages (with limits not less than specified herein) shall be

maintained by the Supplier for the duration of the Contract, affording coverage for any claim arising out of

Supplier's operations herein, whether by the Supplier or by any subcontractor or by any Employee or Agent of

either:

1. Claims of employees under Worker's Compensation and other similar employee benefit acts, including

claims because of bodily injury, occupational sickness or disease, or death.

2. Claims arising out of bodily injury, sickness, disease, or death of any person other than employee.

3. Claims for damages arising out of libel, slander, false arrest, detention or imprisonment, malicious

prosecution, defamation or violation of right of privacy, wrongful entry or eviction or other right of private

occupancy, including claims as a result of an offense related to the employment of a claimant by Contractor

(so-called "Personal Injury").

4. Claims arising out of damage to or destruction of tangible property, including loss of use.

5. The Supplier shall furnish certification of insurance and policies verifying that the above coverages are in

effect before commencing any work, and that each policy is endorsed to give the Owner 30-day notice in

writing in the event of cancellation or material change therein.

Policies of Insurance shall state that the Owner and the Owner’s employees be named as additional insureds

on the Supplier's Automobile Liability and Commercial General Liability policies. In respect to Worker's

Compensation, a Waiver of Subrogation shall be issued in favor of the Owner. If Supplier is exempt from

Worker’s Compensation, the Supplier shall provide written documentation as to why they are exempt.

Where applicable, the U.S. Longshore and Harbor Workers’ Compensation Act Endorsement shall be

attached to the policy. Where applicable, the Maritime Coverage Endorsement (to include coverage under

Jones Act) shall be attached to the policy. Both the U. S. Longshore and Harbor Workers and the Maritime

Coverage shall have limits equal to or greater than the employer’s liability coverage.

6. Rated by AM Best – A- or better. For non-admitted companies, a rating of A or better by AM Best.

a. At the discretion of the Board, worker’s compensation insurance may be placed through a qualified

worker’s compensation self-insurance fund.

IFB 26-027 HVAC Replacements for Park Forest

Page 4 of 8

b. Limits of Liability:

Worker's Compensation

Statutory

Employers' Liability

$500,000 Each Accident

$500,000 by Disease, Policy Limit

$500,000 by Disease, Each Employee

Commercial Automobile

$1,000,000 Each Accident

Bodily Injury and Property Damage Combined

Business Auto Includes All Owned, Leased, Hired and

Non-Owned Automobiles

Commercial General Liability

$1,000,000 per Occurrence

$1,000,000 Personal &Advertising Injury

$2,000,000 General Aggregate per Project

$2,000,000 Products &Completed Operations Aggregate

$100,000 Fire Damage Liability

Umbrella Liability: In addition to the basic limits previously set out for Commercial General Liability,

Products and Completed Operations, Automobile Liability and Worker's Compensation, coverage shall

be issued with a "pay on behalf of" wording, including Personal Injury and other extensions, and provide

coverage at least as broad as that afforded by the primary insurance policies.

Extensions (only if applicable):

Blanket Contractual Liability

Personal Injury

Host Liquor Liability

Non-owned Watercraft Liability

Worldwide Products

Fire Legal Liability

Newly Acquired Organizations

Blanket Collapse and Underground Coverage

Broad Form Property (including Completed

Operations)

Employees as Additional Insureds

Incidental Medical Malpractice

Extended Bodily Injury (Assault and Battery)

When and if the use of explosives for blasting purposes appears necessary or desirable, such methods

shall not be undertaken without written authorization of the Owner, and then only provided that

acceptable extensions of liability coverage have been obtained specifically to include the explosion ("X")

hazard and the collapse ("C") hazard. The policy of general liability shall include the special

underground property damage coverage (providing the so-called "U" hazard) on a blanket basis.

D. Owner's Protective Liability: The Supplier shall furnish from a carrier acceptable to the Owner, a policy of

liability insurance, commonly called "Owner's Protective Liability" in the name of the Board of Water and Sewer

Commissioners of the City of Mobile, d/b/a MAWSS, providing "Independent Contractor's Coverage" for the

operations embraced by this Contract with limits of $1,000,000 bodily injury and $1,000,000 property damage.

Policy shall be endorsed so that the premium is to be paid by the named Supplier.

END OF INSURANCE

IFB 26-027 HVAC Replacements for Park Forest

Page 5 of 8

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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