Project Information

Bid Title

Aviation Fuel Supplier for ILE & GRK

Issuing Agency

City of Killeen

Location

Texas

Published Date

Jun 23, 2025

Closing Date

Jul 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-32

Original Source

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Bid Documents

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Project Description

Project ID: 25-32

Title: Aviation Fuel Supplier for ILE & GRK

Addenda: 0

Release Date: 6/23/2025

Due Date: 7/30/2025

Post Information

Posted At:Mon, Jun 23, 2025 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

RFP NO. 25-32

Aviation Fuel Supplier for ILE & GRK

CITY OF KILLEEN, TEXAS

The City of Killeen will receive sealed proposals for 25-32 Aviation Fuel Supplier for ILE & GRK electronically through the City’s eProcurement Portal or addressed to the City of Killeen, Attn: Purchasing Division, 802 N. 2nd Street, Building E, 2nd Floor, Killeen, Texas 76541, until 2:00 pm on Wednesday, July 30, 2025 . Mailed or hand delivered proposals must be sealed and plainly marked with the name and address of the proposer and “RFP NO. 25-32 Aviation Fuel Supplier for ILE & GRK , 2:00 pm , Wednesday, July 30, 2025 ”.

Submittals received after the closing time will be returned unopened.

Vendors may register and submit proposals electronically at https://procurement.opengov.com/login .

An Optional Pre-Proposal Meeting will be held at Wednesday, July 9, 2025 , 2:00 pm at Terminal Building at Skylark Field Airport, 1523 Stonetree Drive, Killeen, Texas 76543

RFP Questions will be accepted on the OpenGov e-bidding site , until 2:00 pm on Wednesday, July 23, 2025 . Questions will be answered in the form of an addendum and posted on the OpenGov e-bidding site . It is the proposer’s responsibility to obtain and acknowledge all addendums.

Complete information regarding this solicitation may be obtained from the City of Killeen website ( https://www.killeentexas.gov/414/Purchasing) and OpenGov E-Procurement Portal ( https://procurement.opengov.com/login) .

The City of Killeen reserves the right to reject any or all statements and waive any irregularities.

CITY OF KILLEEN, TEXAS

Sophonia Price

Director of Procurement and Contract Management

Background

The City of Killeen intends to contract with a common aviation fuel supplier to ensure a continued level of service, uninterrupted fuel supply and facilitate a profitable arrangement for the acquisition of aviation fuel. The City of Killeen, who is solely directing this RFP process, shall select the common fuel supplier based upon competitive proposals submitted pursuant to this Request for Proposal (RFP). After evaluation of all proposals, the City of Killeen intends to enter into an agreement by which the selected proposer will serve as the City’s fuel supplier.

The Airports

The Killeen Regional Airport (GRK) is a joint civil and military airport offering commercial air service located approximately 6 miles southwest of Killeen, Texas. The airport features a Department of Defense air traffic control tower and operates continuously. Thereby, providing essential services to commercial, military, and civilian aircraft. It has a single primary runway, 15/33, which measures 9,997 feet in length and is constructed of asphalt and concrete. The airport is classified as a primary/non-hub airport and is open to the public. This RFP applies to the GRK portion of the airfield.

Skylark Field (ILE) is the City of Killeen’s General Aviation airport located on the east side of Killeen between Veterans Memorial Blvd/US Bus 190 and FM 2410. The new General Aviation terminal building is located at 1525 Stonetree Drive, adjacent to Stonetree Golf Course. It is conveniently located near the Killeen Mall, numerous restaurants, hotels, and other major retail and service businesses. The terminal is open and full-service jet fuel is available from 0800 - 1800, 7 days a week (except major holidays) and other times by prior arrangement. Self-service Jet fuel and 100LL are also available 24 hours per day. Skylark Field has one runway (1/19) which is 5,495 feet in length and equipped with RNAV (GPS), LOC, and VOR instrument approaches for reduced visibility operations as low as 200 foot ceiling and 3/4 miles visibility by qualified operators. Skylark field is the airport of choice for corporate executives and private pilots visiting the Killeen / Fort Cavazos area.

The Airports continue to grow, and the City of Killeen intends to continue providing FBO fueling services into the foreseeable future.

Table I: Historical Fuel Sales (in gallons)

Year	Avgas (ILE)	Jet A (ILE)	Jet (GRK)	Total
2019	34,918	20,397	612,499	667,814
2020	23,157	17,835	436,689	477,681
2021	32,029	28,434	512,610	573,073
2022	32,729	25,436	470,296	528,461
2023	34,627	26,771	461,186	522,584
2024	36,580	12,432	549,921	598,933
Total	194,040	131,305	3,043,201	4,514,041

Table I fuel sales history for each of the last six calendar years.

Airport Fuel Storage

GRK – Jet-A fuel is stored in four (4) above ground tanks with a capacity of 12,000 gallons each, for a total of 48,000 gals. Two (2) mobile refuelers with a capacity of 5,000 gallons each are owned by the City and located at the airport.

ILE - 100LL Avgas and Jet-A fuel are each stored in above ground tanks with a capacity of 12,000 gallons each. A Jet-A mobile refueler with a capacity of 2,200 gallons is owned by the City and located at the airport.

Timeline

Release Project Date:

June 23, 2025

Pre-Proposal Meeting (Non-Mandatory):

July 9, 2025, 2:00pm

Terminal Building at Skylark Field Airport, 1523 Stonetree Drive, Killeen, Texas 76543

Question Submission Deadline:

July 23, 2025, 2:00pm

Response Submission Deadline:

July 30, 2025, 2:00pm

Contractor Selection Date:

September 16, 2025

Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)
• NAICS 488190Other Support Activities for Air Transportation

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