Project Information

Bid Title

Firefighter Gear Washer – Decon Washer

Issuing Agency

City of Henderson

Location

Kentucky

Published Date

Jan 12, 2026

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-29

Original Source

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Bid Documents

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Project Description

Bid Number:	25-29
Bid Title:	Firefighter Gear Washer – Decon Washer
Category:	Finance
Status:	Open

Description: Invitation to Bid Bid Reference No. 25-29 Competitive sealed bids will be received by the City of Henderson, Kentucky for the following: Firefighter Gear Washer – Decon Washer Bids will be accepted in the Office of the Assistant CFO, 222 First Street, Henderson, Kentucky, 42420, until 2:30 p.m., on Friday, January 23, 2026, prevailing local time, at which time the bids will be publicly opened and read. The bids are being solicited pursuant to KRS 45A.365. Publication Date/Time: 1/12/2026 8:00 AM Publication Information: City of Henderson Website Closing Date/Time: 1/23/2026 2:30 PM Submittal Information: City of Henderson Finance Department Download Available: See "Related Documents" below Plan & Spec Available: City of Henderson 222 First Street Henderson, KY 42420 PO Box 716 Henderson, KY 42419-0716 Business Hours: 8:00 AM - 5:00 PM Mon - Fri Related Documents: Bid Ref 25-29 - Firefighter Gear Washer Website

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Finance Department

The City of Henderson

P.O. Box 716

Henderson, Kentucky 42419-0716

Phone: 270-831-1200

FAX: 270-831-1246

E-mail: Finance@hendersonky.gov

December 30, 2025

INVITATION TO BID

Bid Reference No. 25-29

Competitive sealed bids will be received by the City of Henderson, Kentucky for the following:

Firefighter Gear Washer – Decon Washer

Bids will be accepted in the Office of the Assistant CFO, 222 First Street, Henderson, Kentucky,

42420, until 2:30 p.m., on Friday, January 23, 2026, prevailing local time, at which time the bids

will be publicly opened and read.

The bids are being solicited pursuant to KRS 45A.365.

City of Henderson, Kentucky

Invitation to Bid

Bid Reference No. 25-29

TABLE OF CONTENTS

I. Instructions to Bidders

II. General Conditions

III. Special Conditions

IV. Lowest Evaluated Bid Price Criteria

V. Technical Specifications

VI. Bid Pricing Sheet

VII. KRS 45A.395 Statement Required (Enclosure A)

Enclosed

X

X

X

X

X

X

06-01-14B

City of Henderson, Kentucky

Invitation to Bid

INSTRUCTIONS TO BIDDERS

1. Each bid must be signed by the bidder with his usual signature. Bids by a

Partnership must be signed with the partnership name by one of the members of the

partnership, or by an authorized representative, followed by the signature and title

of the person signing. Bids by Corporations must be signed with the name of the

corporation, followed by the signature and designation of the president, secretary,

or person authorized to legally bind the corporation.

2. Bids must be received prior to the specified time of closing as designated in the

invitation. Bids received late will be returned unopened to the bidder.

3. Envelopes must be sealed when submitted and must be properly noted with the bid

reference number. Separate bids must be submitted for each reference number.

4. Bids containing erasures or corrections thereon will be rejected unless said erasures

or corrections are noted over the initials or signature of the bidder.

5. Bids may be submitted on any one item or any group of items unless otherwise

stated herein. The unit price must be shown for each item or group of items as

requested.

6. References in the Technical Specifications describing the material, supplies, or

services required of a particular trade name, catalog or model number are made for

descriptive purposes to guide the bidder in interpreting the type of material or

supplies or nature of the work described. They should not be construed as excluding

offers on other types of materials and supplies or of performing the work in a

manner other than specified. However, the bidder’s attention is called to Paragraph

6 of the General Conditions which must be strictly adhered to.

7. Bids are to be mailed to or delivered to the Office of the Assistant CFO, Henderson

Municipal Center, 222 First Street or PO Box 716, Henderson, Kentucky 42419.

8. The City’s sales tax exemption status may not be used by the bidder to acquire

materials or supplies on a sales tax-exempt basis. Any sales taxes or other taxes

incurred by the bidder remain the responsibility of the bidder. It is assumed that all

such costs incurred by any bidder are included in his bid price.

- End of Section -

06-01-14C

City of Henderson, Kentucky

Invitation to Bid

GENERAL CONDITIONS

1. The City of Henderson reserves the right to reject any and all bids, and unless otherwise

specified by the bidder, to accept any item or group of items in the bid. In case of error

in extending the total amount of the bid, the unit price will govern.

2. The City of Henderson’s payment terms are net 30.

3. In case of default by the bidder or contractor, the City of Henderson may procure the

articles or services from other sources and hold the bidder or contractor responsible for

any excess cost occasioned thereby.

4. Prices shall be stated in units of quantities specified.

5. Prices quoted, unless otherwise stated by bidder, will be considered as being based on

delivery to destination as designated and to include any charges for packing, crating,

containers, etc., and being in strict accordance with specifications as shown.

6. Whenever a reference is made in the specifications or in describing the materials,

supplies or services required, or a particular trade name, manufacturer’s catalog, or

model number, the bidder, if awarded a contract, will be required to furnish the

particular item referred to in strict accordance with the specifications or description

unless a departure or substitution is clearly noted and described in the proposal by the

bidder.

7. The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless

the City against any demand for the use of any patented materials, process, article, or

device, that may enter into the manufacture, construction, or form a part of the work

covered by either order or contract and he further agrees to indemnify and save

harmless the City from suits or actions of every nature and description brought against

it, for or on account of any injuries or damages received or sustained by any party or

parties, by or from any of the acts of the contractor, his servants, or agents.

8. Samples, when requested, must be furnished free of expense prior to the opening of

bids and if not destroyed will, upon request, be returned at the bidder’s expense.

9. Terms and conditions, unless stated otherwise herein, are to be effective for one year

from the date of bid acceptance by the City Commission.

GENERAL CONDITIONS

Page 2

10. All bids shall remain valid for a period of sixty (60) days after bid opening unless a

longer period is otherwise stated herein.

11. Bidder may be required to obtain a City of Henderson Occupational License and

Contractor Registration prior to approval by the Board of Commissioners.

12. All federal, state, and local law requirements must be followed.

13. The City accepts responsibility of merchandise upon receipt at the City’s delivery point

unless otherwise noted herein.

14. Prior to a contract being awarded to the lowest responsible and responsive bidder whose

bid meets specifications.

Bids will be evaluated and awarded on the following basis (as marked):

X Lowest Bid Price; or

Lowest Evaluated Bid Price. The objective measurable criteria for this

evaluation is enclosed.

“Responsible bidder” means a person who has the capability in all respects to perform

fully the contract requirements, and the integrity and reliability which will assure good

faith performance.

15. Special Conditions, if any, are enclosed. A conflict between Special Conditions and

General Conditions shall be construed in favor of the Special Conditions.

16. The Description of Requirements and Specifications (technical specifications) for the

procurement are enclosed herewith.

17. Conflict of interest -- Gratuities and kickbacks -- Use of confidential information. (KRS

45A.455)

(1) It shall be a breach of ethical standards for any employee with procurement authority to participate

directly in any proceeding or application; request for ruling or other determination; claim or

controversy; or other particular matter pertaining to any contract, or subcontract, and any solicitation

or proposal therefore, in which to his knowledge:

(a) He, or any member of his immediate family has a financial interest therein; or

(b) A business or organization in which he or any member of his immediate family has a

financial interest as an officer, director, trustee, partner, or employee, is a party; or

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