Project Information

Bid Title

IFB 020326BS Idlewild ES New Turf Play Area Addendum 2

Issuing Agency

Memphis City Schools

Location

Tennessee

Published Date

Feb 2, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid IFB 020326BS Idlewild ES New Turf Play Area

Deadline Date/Time: February 03, 2026 10:00 AM (CST)

• NTB - Idlewild ES New Turf Play Area
• Design Construction Guidelines
• Idlewild ES Turf Drawing
• Pre-Bid Sign In Sheet
• Addendum I-IFB 020326BS Idlewild ES New Turf Play Area
• Addendum II- IFB 020326BS Idlewild ES Turf Playground (3)

Attachment Preview

SHELBY COUNTY BOARD OF EDUCATION

January 16, 2026

PROCUREMENT SERVICES

160 S. Hollywood Street, Room 126  Memphis, Tennessee 38112-4892  Phone (901) 416-5376

INVITATION FOR BID

(NOT AN ORDER)

Please submit Bids on the item(s) listed below. The right is reserved to reject any or all Bids. If substitutions are offered, give

full details. The Bid must be submitted no later than February 3, 2026 @ 10:00 AM CST.

The Shelby County Board of Education reserves the right to accept or reject any or all Bids, or any part thereof, and to waive any minor informalities and/or

technicalities that are deemed to be in the best interest of the Shelby County Board of Education. Successful BIDDER, CONTRACTOR, OR RESPONDENTs

shall be paid only when delivery is complete. *For the appropriate purchases, all material data safety data sheets (MSDA) must accompany all shipments

covered under Tennessee Hazardous Chemical Right to Know Law- Tennessee Public Chapter #417- House Bill #731.

IDLEWILD ES NEW TURF PLAY AREA

The Shelby County Board of Education (“SCBE”) is requesting bids for Idlewild ES New Turf

Play Area.

Bids MUST be received by Memphis-Shelby County Schools (“MSCS” or “District”) by the due

date and time set forth above.

During the solicitation process bidders are not permitted to contact the Board and project Owner

regarding the posted solicitation. Failure to adhere to this requirement may subject the respondent

to immediate disqualification.

Questions or requests for clarification of technical issues and terms pertaining to this Bid must be

submitted in writing via e-mail to Brittanee Sabb at sabbb@scsk12.org by January 26, 2026

@ 11:00 AM CST

ISSUED BY: Brittanee Sabb IFB # 020326BS

We propose to furnish the item(s) and/or services outlined in the Bid at prices quoted and guarantee safe delivery F.O.B. delivered and as specified.

Bids are submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this

transaction.

_________________________________________

NAME OF FIRM

________________________

PHONE #

_____________________

FAX #

_________________________________________

ADDRESS

____________________________________________________

CITY

STATE

ZIP CODE

__________________________________________

EMAIL ADDRESS

____________________________________________________

AUTHORIZED REPRESENTATIVE NAME

____ CHECK HERE IF YOU ARE A SMALL BUSINESS ENTERPRISE

____CHECK HERE IF YOUR COMPANY QUALIFIES AS A LOCAL VENDOR

____CHECK HERE SHOWING SHELBY COUNTY LICENSE IS ATTACHED

“Shelby County Board of Education does not discriminate in its programs or employment on the basis of race, color, religion, national origin, handicap,

Disability, sex or age.”

PART I: SCOPE OF WORK

1.0 INTRODUCTION

This Invitation for Bid (IFB) is soliciting bids for Idlewild ES New Turf Play Area

2.0 BACKGROUND

Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby County Schools

(MSCS) district. MSCS is Tennessee’s largest public school district and is among the 25 largest public-

school districts in the United States. MSCS serves approximately 110,000 students in 207 schools. We

employ more than 6,200 teachers and 6,000 support personnel to serve our unique student population while

offering programming and services to fit the needs of all our students.

Memphis-Shelby County Schools has created a data-driven culture that serves as the backdrop for strategic

decision-making and informed solution-based decisions. The information gleaned from data, research-

based strategies, and performance outcomes provides our district with amazing opportunities to offer high-

quality educational options to every student.

The MSCS mission is to prepare all students for success in learning, leadership, and life through three

strategic initiatives. The initiatives are:

1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)

2. Recruit, Retain, Immerse, and Entrench

3. Relevant, Rigorous, and Equitable Academics

3.0 SCOPE OF WORK

The SCBE requests bids for Idlewild ES New Turf Play Area. Responses submitted must meet or exceed

all requirements. Bids that do not meet or exceed all requirements will be considered non-responsive.

Please see pages 12-13 for the detailed scope of services.

4.0 NON-EXCLUSIVE

The intent of this contract is to provide the SCBE with an expedited means of procuring supplies and/or

services at the lowest cost. This contract is for the convenience of the SCBE and is considered to be a

"Non-Exclusive" use contract. The SCBE does not guarantee any usage. The SCBE will not be held to

purchase any particular Brand, in any groups, prices or discount ranges, but reserves the right to purchase

any item/items listed in the price schedule submitted.

5.0 NOTICE OF INTENT TO AWARD

A Notice of Intent to Award is written notification that a vendor has been selected for a contract award. Notice

of Intent to Award is sent for contracts requiring School Board approval. This letter is not a guarantee of award.

The Board of Education reserves the right to reject or accept the recommendation submitted. If the Board

accepts and approves the recommendation, an executed agreement will be submitted to the successful vendor. If

the Board rejects the recommendation, MSCS shall rescind the Notice of Intent to Award.

2

PART II: GENERAL TERMS AND CONDITIONS

1.0 STATEMENT OF CONFIDENTIALITY

It is understood and agreed that all information pertinent to this solicitation may contain trade secrets, which

are confidential and proprietary. The selected vendor agrees not to disclose or knowingly use any confidential

or proprietary information of the SCBE and/or third-party participant.

Bid submissions are subject to the Tennessee Open Records Act (Tenn. Code Ann. §10-7-503 et seq). In

accordance with the Act, certain information is subject to public disclosure. Please be advised that should

you deem any portion of your bid as confidential or proprietary, it must be conspicuously indicated on those

portions so deemed. However, and in accordance with the Act, you are hereby notified that every portion

may still be subject to disclosure under the Act.

2.0 TERM OF AGREEMENT

The anticipated terms of this contract shall be six (6) months.

The work shall begin after contract is fully executed and upon issuance of the “Notice to Proceed.”

3.0 PRE-BID MEETING

There will be a mandatory pre-bid meeting scheduled for this projects and the responders are required to

sign-in at the stated date/time and locations listed below.

Idlewild Elementary School, 1950 Linden Ave Basecamp 1, Memphis, TN 38104, on January 23, 2026

@ 9:00 AM CST.

Any site visits / walkthroughs must be coordinated between the Contractor and the School’s Building

Engineer.

4.0 QUESTIONS AND INQUIRIES

No interpretation of the meaning of the specifications or other documents will be made to any Supplier

orally. Questions shall be submitted in writing to the Point of Contact (see Part II, § 5.0). To be given

consideration, the questions must be received NO LATER THAN January 26, 2026 @ 11:00 AM

CST. Questions that are deemed to be substantive in nature will be responded to in the form of an

addendum and posted on SCBE by EOD CST on January 27, 2026, website

http://www.MSCSk12.org/procurement/bids. Please do not submit questions in PDF format.

5.0 BID TIMELINE

Bid Posted

Pre-Bid Meetings

Questions Due

Q&A Posted

Bid Submission

January 16, 2026

January 23, 2026 9:00 AM

January 26, 2026 11:00 AM

January 27, 2026 EOD

February 3, 2026 10:00 AM

3

6.0 POINT OF CONTACT

Brittanee Sabb, Buyer

Procurement

sabbb@scsk12.org

7.0 CONTRACT MONITOR/SCBE SUPERVISION

The Contractor’s performance will be under the direction of the Buyer/Requesting Department who will be

responsible for ensuring contractor’s compliance with the requirements of this contract to include managing

the daily activities of the contract, providing guidance to the contract, and coordination. The Contractor shall

be accountable to the end users on all matters relating to the scope of work.

8.0 CONTRACT TYPE

The contract resulting from this solicitation will be a firm fixed contract.

9.0 PAYMENT TERMS

The Contractor shall submit an invoice detailing the product or services provided and the actual costs

incurred. Payment shall be in accordance with line-item price on the purchase order and made within Net 30

days upon receipt of invoice.

The SCBE reserves the right to reduce or withhold contract payment in the event the Contractor does not

provide the Department with all required deliverables within the timeframe specified in the contract or in the

event that the Contractor otherwise materially breaches the terms and conditions of the contract.

10.0 INVITATION FOR BID (IFB) REVISIONS

Should it become necessary to revise any part of this IFB, addenda will be posted on SCBE

http://www.MSCSk12.org/procurement/bids. Failure of any offeror to receive or acknowledge receipt of such

addenda or interpretation shall not relieve any offeror from any obligations under this IFB as amended by all

addenda. All addenda so issued shall become part of the award.

11.0 SUBMISSION DEADLINE

In order to be eligible for consideration, bids must be received in the Procurement Office no later than 10:00

AM CST on February 3, 2026, 160 S. Hollywood Street, Room #126, Memphis, TN 38112.

Vendors mailing bids shall allow sufficient carrier delivery time to ensure timely receipt of their bid in the

Office of Purchasing & Supply Services prior to the deadline. Any bid received in the Purchasing Office

after the submission deadline, no matter what the reason, will be returned unopened. Bid responses delivered

to any other location shall not constitute delivery to the Procurement Services Office.

12.0 BID OPENING

The SCBE shall receive sealed bids until the bid due date indicated on the bid front cover sheet. At the time

of the public bid opening (as directed on the front cover sheet), the Buyer or designee shall open all bids

received and record the responses. A copy of the bid tabulations will be made available upon written request

via Open Records Request. The SCBE shall then review all responses and analyze the results of the bidding

process. A final recommendation(s) shall be prepared by the requesting department. Upon acceptance and

approval of the bid(s) by the Procurement Director, the Director may grant its approval subject to such

conditions as it may deem appropriate.

4

All bids shall be publicly opened at the Procurement Services Office, 160 S. Hollywood Street, Room

#126, Memphis, TN 38112 on the date specified on the bid. In the event of inclement weather on the due

date of a bid and The SCBE is closed, the bid will be due and opened on the next business day at the same

time as specified in the bid or applicable addendum.

13.0 DURATION OF BID

A bid submitted in response to this solicitation is binding upon the bidder and is considered irrevocable for a

minimum of 120 days following the closing date for receipt of initial bids.

14.0 E- COMMERCE

IFBs will be published on the Procurement website @ www.MSCSk12.org/procurement/bids and advertised

when applicable in the local newspapers, the Commercial Appeal and/or Daily News. The Procurement

website also serves to publish any addenda, associated materials, Contractor questions and the SCBE’s

responses, and other solicitation related information.

The successful bidder must be an active vendor in APECS to receive Purchase Orders and Payment.

Instructions on how to register are detailed on the Procurement website @

http://www.MSCSk12.org/procurement, Doing Business with MSCS.

The successful Contractor must also be registered in EschoolMall ESM in order to submit an electronic copy

of their bid proposal, if required in addition to the hard copy proposal delivered to the Procurement Services

Office at 160 S. Hollywood Street, Room #126.

SCBE does not discriminate in educational programs, activities or employment on the basis of race, color,

national origin, sex, age, religion or disability. Bidders will be required to comply with all applicable

requirements pertaining to fair labor, state and local government

15.0 INSURANCE

Failure to provide the required insurance coverage by either of the two (2) methods described in Appendix E

when the bid is submitted may result in rejection of your bid as being non-responsive.

16.0 LIQUIDATED DAMAGES

The successful Bidder accepts this contract with the understanding that should they fail to complete the

work/delivery in an acceptable manner and in the time stated, shall be subject to the payment of liquidated

damages as stated in the bid document. Liquidated damages for this project are as follows:

$500.00 /per day substantial completion deadline missed and $500.00/per day completion deadline missed.

17.0 CRIMINAL BACKGROUND CHECK/PHOTO IDENTIFICATION BADGE

In accordance with TN Code Ann. 49-5-413, unless explicitly excluded by statute; and pursuant to

Memphis-Shelby County Schools’ requirements, Vendors (persons, corporations or other entities) whose

employee(s), subcontractor(s), or representative(s) will come in contact or close proximity to MSCS

students during the course of business, must require their employee(s), subcontractor(s), or

representative(s) to supply a fingerprint sample, and submit to a criminal history records check through the

Tennessee Bureau of Investigation (TBI), and they will issue them a greenlight letter. Once they receive the

greenlight letter, an appointment should be made with Memphis-Shelby County Schools ID Department. A

copy of the greenlight letter, along with $30.00 (exact change or company check), will be required to obtain

5

Commodity Codes

• NAICS 561730Landscaping Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.