Project Information

Bid Title

RFP for Sheyenne Street Mowing and Trimming

Issuing Agency

City of West Fargo

Location

North Dakota

Published Date

Mar 25, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Sheyenne Street Mowing and Trimming
Category:	City of West Fargo RFP
Status:	Open

Description: West Fargo Public Works is issuing a Request for Proposal (RFP) for contractor assistance in professional lawn maintenance services, specifically mowing and trimming along portions of Sheyenne Street from Interstate 94 to 40th Avenue South. Contractor will deliver one (1) original RFP to the following address no later than 10:00 a.m. April 8th, 2026: West Fargo Public Works Attn: Public Works 810 12th Ave NW West Fargo, ND 58078 Envelope or package should be marked "Sheyenne Street Mowing/Trimming RFP." Office hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding holidays. Proposals received after the above cited date and time will be considered late and are not acceptable. Publication Date/Time: 3/25/2026 12:00 AM Closing Date/Time: 4/8/2026 10:00 AM Submittal Information: Submit sealed quotes marked "Sheyenne Street Mowing/Trimming RFP" to Public Works 810 12th Ave NW Contact Person: Scott Tiffany, Procurement Phone: 701-630-1293 Email: scott.tiffany@westfargond.gov 810 12th Ave NW, West Fargo, ND 58078 Shawn Hanson, Right-of-Way Phone: 701-405-4973 Download Available: YES Related Documents: RFP - Sheyenne Street Mowing Trimming

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REQUEST FOR PROPOSALS

Sheyenne Street Mowing and Trimming

Public Works

3/25/2026

City of West Fargo

Page 1

West Fargo Public Works is issuing a Request for

Proposal (RFP) for contractor assistance in professional lawn maintenance services, specifically

mowing and trimming along portions of Sheyenne Street from Interstate 94 to 40th Avenue South.

Contractor will deliver one (1) original RFP to the following address:

West Fargo Public Works

Attn: Public Works

810 12th Ave. NW

West Fargo, ND 58078

Office hours are 8:00 am to 4:30 pm, Monday through Friday, excluding holidays.

Proposal Due Date and Time

No later than 10:00 AM April 8th, 2026

Proposals received after the above cited date and time will be considered late and are not acceptable.

• Please make sure the envelope or package is marked:

“Sheyenne Street Mowing/ Trimming RFP”

• Please direct questions regarding this RFP to Scott Tiffany, Procurement (701-630-1293)

or Shawn Hanson, ROW (701-405-4973)

Thank you for your interest.

City of West Fargo

Page 2

I.

PURPOSE OF PROPOSAL

The City of West Fargo is seeking a contractor to provide professional lawn maintenance services,

specifically mowing and trimming, along portions of Sheyenne Street from Interstate 94 to 40th

Avenue South.

II. PROPOSAL TERMS:

The city reserves the right to reject any and all proposals received as a result of this RFP. If a

proposal is selected it will be the most advantageous regarding price, quality of service,

contractors’ qualifications and capabilities to provide the specified service. The city reserves the

right to consider proposals for modifications at any time before a contract is awarded, and

negotiations would be undertaken with that contractor whose proposal is deemed to best meet

the city’s specifications and needs.

Proposals must be signed by an official authorized to bind the contractor to its provisions for at

least a period of 60 days. Failure of the successful proposer to accept the obligation of the contract

may result in the cancellation of any award.

In the event it becomes necessary to revise any part of this RFP, an addendum will be provided.

Deadlines for submission of RFPs may be adjusted to allow for revisions. To be considered, original

proposal and amended proposal must be at the City of West Fargo Public Works Office on or

before the date and time specified.

The prices stated in the bidder’s proposal will not be subject to any price increase from the date

on which the proposal is opened to the mutually agreed end date of contract.

III. PROPOSAL SPECIFICATIONS

Contractors will submit the Proposal Application, which is provided, and contains the following

information:

A. Contractor’s qualifications, years in business, experience in providing the type and

level of service specified in the proposal, insurance and bond information, North

Dakota Contractor Number.

B. At least two (2) current references of former agreements covering similar services

listed in the proposal. Include company name, contact name and phone number.

C. Proposals should be prepared simply and economically providing a straight-forward,

concise description of the contractor’s ability to meet the requirements of the RFP.

City of West Fargo

Page 3

IV. SCOPE OF SERVICES

This RFP is for a contractor to provide professional lawn maintenance services, specifically mowing

and trimming, along portions of Sheyenne Street from South of Interstate 94 to 40th Avenue

South. This includes all medians, and boulevards within the Road Right of Way of Sheyenne Street.

A. Maintenance Services

1. Lawn Maintenance Services: All grass shall be mowed on a weekly basis, or as

directed. Grass will be maintained at the height of approximately three (3) inches.

Upon completion, a mowed area shall be free of clumped grass, tire tracks or ruts

from Contractor’s mowing equipment. Turf shall be cut in a professional manner

as not to scalp turf or leave any areas of uncut grass. Care shall be taken to

prevent discharge of grass clippings onto any adjacent private properties or onto

any paved surface such as street, jogging trails, sidewalks, or storm drain system.

These surfaces should be swept/blown clean by Contractor immediately after

each mowing. Contractor shall pick up all litter before each mowing, which is

subsidiary to the mowing bid, and remove same from the site. If in the course of

mowing, trash is overlooked and shredded by mowers, it will immediately be

collected and disposed of properly by Contractor. If mowing is interrupted by

inclement weather, Contractor shall continue mowing at the same location on

the next available mowing day. The City Public Works Director has the authority

to cancel or schedule mowing cycles on a week-to-week basis. Any cancellations

will be based upon need, prevailing weather conditions, and available funding.

2. Trimming: Contractor will trim all turf areas on a weekly basis or as directed in

association with mowing cycle. All trimming shall be accomplished maintaining

the three (3) inches cutting height. All trimming must be performed

concurrently with mowing operations. Turf shall be trimmed in a professional

manner as not to scalp the grass or leave areas of uncut grass. All amenities

(trees, poles, signs, etc.) shall be trimmed around. Special care shall be given in

trimming around small trees. Care will be taken to prevent driveways, or

adjacent properties. Any material discharged shall be removed immediately

after trimming.

City of West Fargo

Page 4

B. Equipment Requirements

Contractors will provide the necessary equipment to accomplish the details for each

work order associated with sufficient type, capacity, and quantity to safely perform

the mowing services as specified.

C. Hours/Conditions of operation

All mowing operations shall be performed between the legal sunrise and sunset and

shall not be performed if tall grass and/or weeds are too wet to cut evenly.

D. Property Damage

Contractors will be notified in writing by the Director of Public Works of any property

damage that occurs as a result of mowing or trimming services. Notification will be

within 24 hours with the Director of Public Works becoming aware of such property

damage. Property damage includes but is not limited to damage to homeowner turf,

sprinkler systems, fences, etc. because of mowing or trimming services, etc. The

contractor will be solely and wholly financially liable for any damaged property,

because of negligence on the part of the contractor. The contractor will repair, to the

satisfaction of the Public Works Department, any damaged property in a timely

manner.

V. STANDARD PROVISIONS FOR CONTRACTS

A. Reporting of Contractor

The contractor will work closely with the Public Works Personnel and will cooperate

and confer with him/her as necessary to ensure satisfactory work progress.

All reports, estimates, memoranda and documents submitted by the contractor must

be dated and bear the contractor’s name. All reports made in connection with these

services are subject to review and final approval by city.

The city reserves the right to inspect the contractor’s activities during the term of

this contract.

City of West Fargo

Page 5

Commodity Codes

• NAICS 561730Landscaping Services

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