Project Information

Bid Title

Bid Fd02 Janitorial Services

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

May 7, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065995

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	05/07/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065995	Solicitation/Project Title:	BID FD02 Janitorial Services
Description:	The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources, Bureau of Forestry, Buchanan Forest District, requires janitorial services for the cleaning of the Resource Management Center (RMC) and Storage Building (SB) located at 25185 Great Cove Road, McConnellsburg PA, 17233, Fulton County.

Department Information
Department/Agency:	Department of Conservation and Natural Resources	Delivery Location:	25185 Great Cove Road  Mcconnellsburg Pa  17233  Fulton County
County:	Fulton	Duration:	The contract shall commence upon execution of the purchase order or July 1, 2026, whichever is later, and terminate June 30, 2027.

Contact Information
First Name:	Jenna	Last Name:	English
Phone Number: (XXX-XXX-XXXX)	717-787-3278	Email:	Jenenglish@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/07/26
Solicitation Due Date:	05/21/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	05/21/26	Solicitation Opening Time:	10:01 AM
Opening Location:
No. of Addendums:	0
Amended Date:	05/07/26

Related Solicitation Files

Original Files 01. Terms and Conditions.pdf 02. Statement of Work.pdf 03. Cleaning Instructions for Visitor Center Exhibits.pdf 04. Facility Overview - RMC.pdf 05. Facility Overview - SB.pdf 06. Facility Windows Overview.pdf 07. Worker Protection and Investment Form.docx

Attachment Preview

STATEMENT OF WORK

Janitorial Services

Resource Management Center & Storage Building

Department of Conservation and Natural Resources

Bureau of Forestry

Buchanan State Forest FD02

Fulton County

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural

Resources, Bureau of Forestry, Buchanan Forest District, requires janitorial services

for the cleaning of the Resource Management Center (RMC) and Storage Building

(SB) located at 25185 Great Cove Road, McConnellsburg PA, 17233, Fulton

County.

Questions regarding the technical aspects of this bid should be directed to Paula

Parson at (717)485-3148 or pparson@pa.gov. Questions regarding the bidding or

contracting procedures should be directed to Jenna English at (717)787-3278 or

Jenenglish@pa.gov.

II. PRE-BID CONFERENCE:

A mandatory pre-bid conference will be conducted prior to the bid opening. The pre-

bid conference will be held Tuesday, May 12, 2026, at 9:00 am.

Prospective bidders must meet at the District Office, 25185 Great Cove Road,

McConnellsburg, PA 17233, to discuss job specifications and to tour the job site.

Interested Contractors can contact Paula Parson at (717)485-3148 for additional

directions.

All prospective bidders should sign in to acknowledge attendance.

Contractors may not request an alternate date if unable to attend the scheduled pre-

bid conference. All interested Contractors must attend on the noted date and time.

III. CONTRACT TASKS:

This contract is for janitorial services for the Resource Management Center (RMC)

office and the Storage Building (SB). The RMC is approximately 8,075 square feet and

the SB is approximately 341 square feet. See Attachments A and B for Facility

Overview.

The Contractor is to furnish all cleaning supplies and equipment. Cleaning supplies

must be approved by the District Forester prior to use. Cleaning soaps, sprays, etc.

must be environmentally friendly products and avoid heavy fragrances. The District

Forester may require manufacturer's specifications and a sample. The Contractor

agrees to provide and maintain a Safety Data Sheet file for all cleaning products.

All work will be subject to inspection and acceptance by a District Forestry

representative.

The services must include the following:

Semi-monthly (twice a month) and Annual (Spring) Cleanings for the Resource

Management Center Office and Storage Building.

Cleaning days and times are to be coordinated with the District Forester; schedule

changes must be pre-approved.

Resource Management Center Semi-monthly (twice a month) Cleanings:

1. Empty and replace trash bags in garbage cans and recycling receptacles,

place trash and recycling in approved locations. Clean cans as needed.

Trashcan liners will be provided by the District Office.

2. Vacuum all carpets, including behind and under furniture and in closets. Spot

clean as necessary.

3. Sweep and wet mop kitchen and bathroom floors including storage closets,

lobby floors, hallways and entranceways.

4. Bathrooms- Clean and sanitize sinks, commodes, urinals, and shower.

Replace toilet paper on holders and refill soap and paper towel dispensers as

needed. The refillable soap and paper products are provided by the District

Office.

5. Kitchens- Clean and wipe down tabletops, chairs, exterior of microwaves,

stoves, exterior of oven, splash guards, counter tops, exterior of refrigerators,

coffee pots and sinks.

6. Clean and dust all mirrors, desktops, tables, chairs, counters, filing cabinets,

windowsills, doorways, wooden blinds, chair railings, other wood flat surfaces.

Avoid disturbing items on desks. Computers, printers, monitors, radios

consoles, and phones should be dry dusted only.

7. Remove any visible marks, cobwebs, and dirt from floors, lights, walls,

ceilings, furniture and windows.

8. Clean main entrance doors, including glass on storefront and lobby door.

9. Clean and sanitize door handles and light switches.

10. Clean water fountain.

11. Clean the glass wall located between Reception Area and Administrative

Assistants Office.

12. Clean glass window between Reception Area and Lobby.

Storage Building Semi-monthly (twice a month) Cleanings:

(Hallway & Bathroom Only)

1. Empty and replace trash bags in garbage can, place trash in approved

locations. Trashcan liners will be provided by the District Office.

2. Sweep and wet mop bathroom floor, and hallway

3. Bathroom- Clean and sanitize sink, commode, urinal, and shower.

Replace toilet paper on holders and refill soap and paper towel dispensers

as needed. Refillable soap and paper products are provided by the District

Office

4. Clean all mirrors

5. Remove any visible marks, cobwebs, and dirt from floors, walls, ceilings,

and windows

6. Clean and sanitize door handles and light switches

A checklist must be completed and signed for both Semi-monthly Resource

Management Center and Storage Building to verify completion of tasks and provide

records for invoices.

Resource Management Center Annual Cleanings (Spring):

1. Clean carpets. Carpets are to be shampooed once a year.

2. Wax resilient tile floors in hallways, kitchen and kitchenette.

3. Strip and seal ceramic flooring in restrooms.

4. Wash all windows inside and outside.

5. Clean all screens.

6. Clean, soft roller window blinds.

7. Clean Lobby and Visitor Center Exhibits per Attachment C instructions

a. Metal Exhibit Framework

b. Cabinetry

c. Freestanding Posts

d. Tree

e. Acrylic Vitrines

f. Graphics

8. Dust taxidermy mounts

9. Clean ceiling fan

10. Wipe down walls in restrooms and kitchens

Storage Building Annual Cleanings (Spring):

1. Wash all windows inside and outside

2. Wipe down walls in restroom

IV. CONTRACTOR QUALIFICATIONS:

A. This Invitation for Bid (IFB) is reserved for the Small Business Procurement

Initiative as designated in Executive Order 211-09 dated November 21, 2011. Only

Self-Certified Small Businesses which have been certified by the Department of

General Services prior to the bid opening date and time may submit a response to

this IFB.

Your self-certification from the Department of General Services must be submitted

along with your IFB response. Failure to produce a valid Self-Certified Small

Business Certificate: that must be dated prior to opening date of this IFB, shall

render your submission non-responsive.

For more information on the Department of General Services Small Business Self

Certification process, please visit: www.smallbusiness.pa.gov.

B. Pursuant to Executive Order 2021-06, Worker Protection and Investment (October

21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania

worker has a safe and healthy work environment and the protections afforded them

through labor laws. To that end, contractors and grantees of the Commonwealth

must certify that they are in compliance with all applicable Pennsylvania state labor

and workforce safety laws. Such certification shall be made through the Worker

Protection and Investment Certification Form (BOP-2201) and submitted with the

bid, proposal or quote. Failure to submit a completed Worker Protection and

Investment Certification Form may render your submission as non-responsive.

V. CONTRACTOR REFERENCES:

After bid opening, and prior to awarding of the contract, the Department has the right to

request references (names, addresses and telephone numbers) of similar work

performed in the previous two (2) years as proof of qualifications to perform the work

involved in this contract.

Similar work is defined as prior janitorial services experience in cleaning a building with

several offices, kitchens, restrooms, etc. as outlined in this contract.

References are an optional tool available to the Department to help determine bidder

capabilities. If any of these references are requested and a bidder cannot supply the

necessary documentation and proof of compliance, the Department reserves the right to

reject the bidder. The decision to both request references or reject bidders based on

inadequate reference will be made solely at the discretion of the Department.

VI. INSURANCE AND LICENSE REQUIREMENTS:

The contractor shall purchase and maintain, at its expense, the following types of

insurance, issued by companies acceptable to the Commonwealth.

1. Workmen’s Compensation Insurance for all the Contractor’s employees and

those of any subcontractor, engaged in work at the site of the project as required

by law.

2. Public Liability and Property Damage Insurance to protect the Commonwealth,

the Contractor, and any and all subcontractors from claims for damages for

personal injury (including bodily injury), sickness or disease, accidental death

and damage to property including the loss of use resulting from any property

damage, which may arise from the activities performed under the Contract, or the

failure to perform under the Contract, whether such performance or non-

performance be by the Contractor, by any subcontractor, or by anyone directly or

indirectly employed by either. The minimum amounts of coverage shall be

$250,000 per person and $1,000,000 per occurrence for bodily injury, including

death, and $250,000 per person and $1,000,000 per occurrence for property

damage. Such policies shall be occurrence rather than claims-made policies and

shall not contain any endorsements or any other form designated to limit and

restrict any action by the Commonwealth, as an additional insured, against the

insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal

date during the term of the Contract, the Contractor shall provide the Commonwealth

with current certificates of insurance. These certificates or policies shall name “The

Commonwealth of PA-DCNR” as an additional insured and shall contain a provision that

the coverage’s afforded under the policies will not be cancelled or changed until at least

thirty (30) days written notice has been given to the Commonwealth. These certificates

shall include the location and a brief description of the work to be performed under the

contract.

The Commonwealth shall be under no obligation to obtain such certificates from the

Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be

deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The

Commonwealth shall have the right to inspect the original insurance policies.

A copy of the insurance certificates must be emailed to Jenna English at

jenenglish@pa.gov.

VII. CONTRACT TERM:

The contract shall commence upon execution of the purchase order or July 1, 2026,

whichever is later, and terminate June 30, 2027.

Further, the parties may agree to renew this contract for up to four (4) additional

consecutive annual terms, with the final termination date of June 30, 2031, upon

the same terms and conditions set forth in the contract. The Department, based

on past Contractor performance, may negotiate an increase in the unit price(s) by

a rate not to exceed 3%.

The Department will reach out to the Contractor no later than February 28th prior

to the termination date to begin renewal discussions.

Once the renewal terms are mutually decided, the Contractor shall provide written

notification of the intent to renew, including the requested price increase if desired,

to the Department no later than March 30th prior to the termination date. The

renewal notice should be mailed to:

DCNR – Bureau of Forestry

Buchanan Forest District

Attn: Paula Parson

25185 Great Cove Road

McConnellsburg, PA 17233

or Emailed: pparson@pa.gov

VIII. PERFORMANCE ISSUES:

1. If a cleaning is missed, the contractor will not be paid for that cleaning.

2. If cleanings do not meet the requirements outlined herein, the contractor will be

contacted to take immediate corrective actions (within 24 hours) that resolve all

outstanding cleaning concerns.

3. If the Contractor is unable or does not resolve any outstanding cleaning concerns

within 24 hours, the contractor will not be paid for that respective cleaning.

4. Five (5) unsatisfactory cleanings that require corrective action are unacceptable.

A mandatory performance meeting will be held with the primary contractor and all

appropriate subcontractors to address performance concerns, discuss corrective

actions, and outline potential repercussions.

Commodity Codes

• NAICS 561720Janitorial Services

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