Project Information

Bid Title

Title: Provide Printing and Mailing Services

Issuing Agency

Richland One School District

Location

South Carolina

Published Date

Apr 27, 2026

Closing Date

May 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB 2026-020

Original Source

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Bid Documents

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Project Description

ITB 2026-020

Title: Provide Printing and Mailing Services

Closing Date/Time: May 11, 2026 12:00PM EST

Procurement Official: Stephanie Conrad 803-231-7031

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Richland County School District

One

INVITATION TO BID

Solicitation Number

Date Issued

Procurement Officer

Phone

E-mail Address

ITB 2026-020

April 27, 2026

Stephanie Conrad

803-231-7031

Stephanie.conrad@richlandone.org

DESCRIPTION: “Provide Printing and Mailing Services”

SCHEDULE OF EVENTS

QUESTIONS MUST BE RECEIVED BY:

The Term "Offer" Means Your "Bid" or "Proposal"

DATE AND TIME

May 4, 2026 @ 10:00 AM EST

POST RESPONSE TO BID QUESTIONS

May 5, 2026 @ 4:00 PM EST

DEADLINE FOR BID:

(Bids will be opened on the submittal date at 12:00 PM EST)

May 11, 2026 @ 12:00 PM EST

All questions must be submitted via email to: Stephanie Conrad, Stephanie.conrad@richlandone.org

Solicitation Number must appear in the subject line of the email.

Offer must be submitted in a sealed package. Solicitation Number, Company Name and Opening Date must appear on package.

Offeror is to provide One (1) Original, one (1) Copy and one (1) USB copy.

SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS:

Procurement Services

201 Park Street, Room 209

Columbia, S.C. 29201

AWARD&

AMENDMENTS

This solicitation, any amendments and award, will be posted at the following web address:

https://www.richlandone.org/Page/306\

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms

of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date

NAME OF OFFEROR

(Full legal name of business submitting the offer)

AUTHORIZED SIGNATURE

(Person signing must be authorized to submit binding offer to enter contract on behalf of

offeror named above)

TITLE

(Business Title of person signing above)

PRINTED NAME

(Printed name of person signing above)

OFFEROR'S TYPE OF ENTITY:

(Check one)

 Small

 Women

 Minority

 Other

(See provision entitled “Signing Your Offer”)

Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror

above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use

the name of a branch office or a division of a larger entity if the branch or a division of a larger entity if the branch or division is not a separate

legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION

(If Offeror is a corporation, identify the state of Incorporation.)

TAXPAYER IDENTIFICATION NO.

(See "Taxpayer Identification Number" provision)

COVER PAGE (Revision 3, June 2017)

Richland County School District One

Invitation for Bids: Provide Printing and Mailing Services

PAGE TWO

(Return Page Two with your Offer)

HOME OFFICE ADDRESS (Address for offeror’s home

office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract

related notices should be sent.) (See "Notice" clause)

Area Code Number Extension

E-mail Address

Facsimile

PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Payment" clause)

(See "Purchase Orders" and "Contract Documents" clauses)

 Payment Address same as Home Office Address

 Order Address same as Home Office Address

 Payment Address same as Notice Address (check only one)  Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT

OF AMENDMENTS

Offeror acknowledges

receipt of amendment(s)

by number and its date

of issue.

See "Amendments to

Solicitation" Provision

ACKNOWLEDGEMENT OF AMENDMENTS

Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Amendment

Issue Date

Amendment Amendment

No.

Issue Date

DISCOUNT FOR PROMPT

PAYMENT

10 Calendar Days (%) 20 Calendar Days (%)

See "Discount for Prompt

Payment" clause

PAGE TWO (Revision 2, March 2008)

****End of Page Two****

30 Calendar Days (%)

_______Calendar Days (%)

ITB No. 2026-020

Page 2 of 36

Richland County School District One

Invitation for Bids: Provide Printing and Mailing Services

TABLE OF CONTENTS

I.

II.

III.

IV.

V.

VI.

VII.

VIII.

IX.

Scope of Solicitation

Instructions to Contractors

A. General Instructions

B. Special Instructions

Scope of Work / Specifications

Information for Contractors to Submit

Qualifications

Award Criteria

Terms and Conditions

A. General

B. Special

Bidding Schedule

Attachments to Solicitation

I. SCOPE OF SOLICITATION

Richland County School District One is soliciting a fixed price bid for printing and mailing

services.

ACQUIRE SERVICES & SUPPLIES / EQUIPMENT: The purpose of this solicitation is to

acquire services and supplies or equipment complying with the enclosed description and/or

specifications and conditions.

MAXIMUM CONTRACT PERIOD – ESTIMATED: Start date: August 2025 End date:

September 2025. Dates provided are estimates only. Any resulting contract will begin on the

date specified in the notice of award.

GENERAL INFORMATION: Richland County School District One. Ideally located in the center

of the Palmetto State and just a short drive from the mountains and the beaches, Richland One is

great place to learn, live, work and play. Our District covers 482 square miles and encompasses

urban, suburban and rural neighborhoods in Columbia, South Carolina’s capital city. With more

than 21,000 students enrolled, Richland One is the state’s sixth-largest school district.

Recognizing that our students learn in different ways and have different interests, we offer an

exciting and challenging array of educational opportunities that include Montessori programs,

International Baccalaureate programs, visual and performing arts, foreign language, advanced

academic programs, robotics and aerospace education. Many of our programs serve as models

for others across the state and nation. Richland One’s long-standing tradition of excellence dates

to the District’s earliest beginnings in the late-1800s. Year after year, our graduates leave our

schools and go on to attend some of the nation’s most prestigious colleges and universities. The

Richland One Class of 2023 received more than $77 million in scholarships. Our community

consistently shows its commitment to nurturing educational excellence. Just walk into any of our

schools and you’ll see evidence of the vigorous community support that our district enjoys. Thanks

to Richland One voters, our students go to school in state-of-the-art facilities built new or renovated

through our Schools for the 21st Century bond construction program. Community members from

all walks of life - parents, retirees, elected officials, college students, business people, military,

faith-based organizations - also share their time and talents every day by serving as volunteers in

ITB No. 2026-020

Page 3 of 36

Richland County School District One

Invitation for Bids: Provide Printing and Mailing Services

our schools. Additional basic information about the District is posted on the District’s website:

https://www.richlandone.org/Page/1

Richland One is more than just a school district. We are a community of learners with one

vision, one mission and one common purpose - providing all of our students with a high-quality

education.

II. INSTRUCTIONS TO CONTRACTORS – A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS: CLAUSE HEADINGS USED IN THIS

SOLICITAION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED TO CONSTRUE

MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE

APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLLY PROVIDED

OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

BOARD means the Richland County School District One Board of School Commissioners and

its successors in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock

company, joint venture, or any other legal entity.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery,

period of performance, price, quantity, or other provisions of any contract accomplished by

mutual agreement of the parties to the contract.

CONTRACT means all types of Richland County School District One’s agreements,

regardless of what they may be called, for the procurement or disposal of supplies, services,

equipment or construction.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer,

directing the contractor to make changes which the clause of the contract TITLED “Changes,

“if included herein, authorizes the Procurement Officer to order without the consent of the

contractor.

CONTRACTOR means the Contractor receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is

identified by number. Contractors are cautioned that amendments may modify information

provided on the Cover Page.

DISTRICT means Richland County School District One.

OFFER means the bid, quote or proposal submitted in response this solicitation. The terms

Bid and Proposal are used interchangeably with the term Offer.

OFFEROR/CONTRACTOR means the single legal entity submitting the offer. The term Bidder

is used interchangeably with the term Offeror/Contractor. See bidding provisions entitled

Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the

cover page, an amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any

amendments. STAFF means persons working directly for the Provider or subcontracted.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the

work.

US or WE means the District.

WORK means all labor, materials, equipment, services, or property of any type, provided

or to be provided by the Contractor to fulfill the Contractor’s obligations under the Contract.

ITB No. 2026-020

Page 4 of 36

Richland County School District One

Invitation for Bids: Provide Printing and Mailing Services

AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to

opening. All bidders requesting the bid package will be sent copies of all amendments. (b) All

actual and prospective bidders should monitor the following website for the issuance of any

amendment to this solicitation: www.richlandone.org (Procurement Department) Bidders shall

acknowledge receipt of any amendment (1) by signing and returning the amendment, (2) by

identifying the amendment number and date in the space provided for this purpose on Page

Two (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received

the amendment. (c) If this solicitation is amended, then all terms and conditions which are not

modified remain unchanged.

AUTHORIZED AGENT: All authority regarding this procurement is vested solely with the

responsible Procurement Officer. Unless specifically delegated in writing, the Procurement

Officer is the only District official authorized to bind the District with regard to this procurement

or the resulting contract.

AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of

award will be posted at the location specified on the Cover Page. If the contract resulting from

this Solicitation has a total or potential value in excess of fifty thousand dollars, in addition to

the posted notice, notice of intended award will be sent to all Contractors responding to the

Solicitation. Any award resulting from this Solicitation will not be effective until the eleventh day

after such notice is given. When only one response is received, the notice of intended award

and the ten-day delay of award may be waived.

BID/PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are

offering to enter into a contract with Richland County School District One. Without further action

by either party, a binding contract shall result upon final award. Any award issued will be issued

to, and the contract will be formed with, the entity identified as the Offeror/Contractor on the

Cover Page. An offer may be submitted by only one legal entity; "joint bids" are not allowed.

BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period

specified on the Cover Page, you must notify the Procurement Officer in writing.

BID IN ENGLISH and DOLLARS: Offers submitted in response to this solicitation shall be in

the English language and in US dollars, unless otherwise permitted by the Solicitation.

BOARD AS PROCUREMENT AGENT: The Procurement Officer is an employee of the District

pursuant to the District Procurement Code. Any contracts awarded as a result of this

procurement are between the Contractor and the District. The Board is not a party to such

contracts and bears no liability for any party’s losses arising out of or relating in any way to the

contract.

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: GIVING FALSE,

MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER

YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA

CODE OF LAWS AND OTHER APPLICABLE LAWS.

(a) By submitting an offer, the Offeror/Contractor certifies that:

(1) The prices in this offer have been arrived at independently, without, for the purpose of

restricting competition, any consultation, communication, or agreement with any other

Contractor or competitor relating to:

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

ITB No. 2026-020

Page 5 of 36

Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)
• NAICS 541191Title Abstract and Settlement Offices

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