Project Information

Bid Title

RFQP 2026-02 Addendum 2

Issuing Agency

Hinesville city

Location

Georgia

Published Date

Jun 3, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	RFQP 2026-02 Addendum 2
Category:	City of Hinesville Bid Postings
Status:	Open

Publication Date/Time: 6/3/2026 5:20 PM Closing Date/Time: 7/1/2026 10:00 AM Related Documents: RFQP 2026-02 Addendum No. 2

Attachment Preview

MAYOR

Karl A. Riles

CITY MANAGER

Ryan J. Arnold

CITY CLERK

Estella L. Roberson

CITY ATTORNEY

Linnie L. Darden, III

June 3, 2026

MAYOR PRO TEM

Diana F. Reid

COUNCIL MEMBERS

Jason R. Floyd

Vicky C. Nelson

Dexter L. Newby

José A. Ortiz Jr.

Subject: RFQ/P 2026-02 City of Hinesville Public works and Utilities Operations and

Maintenance - Addendum No. 2

Dear Sir/Madam:

The subject Addendum is being issued to answer questions received from prospective bidders for

RFQ/P 2026-02, by the May 20, 2026 due date.

RFQP/Tour

1. The RFQ/P indicates that we have to offer a proposal/cost for public works and a

proposal/cost for transit. The RFQ/P indicates the public works project has an initial project

term of 1 year plus a 1 year option and the transit project has an initial project term of 2 years

plus five one year options. A: will this be two distinct contracts one for public works and one

for transit with two distinct project terms or B: will this be one combined contract of public

works and transit with one distinct project term as maybe provided in an addendum? This

question is also asked because the RFQ/P states on page 6, bullet 4.9 provide a narrative

describing the pros and cons of having one company performing all the services versus

multiple companies performing services. Two contracts.

2. Both the public works and the transit RFQ/P indicate a scope for vehicle maintenance. To be

clear, the scope of work does not include body shop repair work scratches, dents, collisions

and glass—window or windshield repair. Is that correct? Correct

3. In the tour, it was stated that the selected firm would provide as needed temporary help to

assist citizen groups with setup and takedown and cleanup of events at the public

parks/recreation areas. RFQ/P bullet 4.6 “ How your company can provide additional and

temporary resources (personnel and equipment) in time of need.” A: Is this a labor only

scope of work assisting the citizen group with their event equipment? Or B: does this include

providing temporary labor and event equipment--pavilions, tents, chairs, tables, barricades,

etc. and if so C: does the City of Hinesville possess such pavilions, tents, chairs, tables,

barricades, etc.? D: What is the level of scope for us to provide temporary equipment and

115 East M.L. King Jr. Drive, Hinesville, GA 31313 (912) 876-3564

www.cityofhinesville.org

specific pricing? A. Labor only scope as City owns and/or rents necessary equipment

for events.

4. During the tour and stated in the RFQ/P on page 7 final bullet “All personnel…shall be and

remain under this agreement….these employees become employees of the Company with at

least the same or equivalent salary and benefits as they had with the current contractor.”

Please provide the current 99 employee salaries and a detail of the employee benefits to those

99 employees. A breakdown was provided in the RFQ/P

II. Transition & Personnel Management

1. Benefits Parity: The RFQ/P requires transferring staff to receive "at least the same or

equivalent salary and benefits". Can the City provide a detailed "Summary of Benefits" for

the current contractor's employees (including 401k match, health premiums, and PTO

accrual) to ensure Veolia’s cost model is truly equivalent? Available on the current

contractor’s website.

2. Accrual Recognition: "Do the 99 employees have the same vacation allocation? If the

number of days off vary per employee, please provide details for scheduling purposes." The

current contractor has their own vacation policy, we assume each contractor will as

well.

3. Current Vacancies: Of the 99 full-time positions listed, are any currently vacant? If so, are

these positions fully funded and expected to be filled immediately upon transition? All

positions are full funded.

III. Sanitation & Solid Waste Operations

1. Customer Breakdown: Can the City provide a breakdown of residential vs. commercial

customers, specifically quantifying the "limited number of households outside of the city

limits" currently served? No houses for sanitation served outside city limits.

2. Route Performance: Does the City maintain data on "missed pick-ups" or frequent service

complaint zones that Veolia should target for optimization? Question falls outside of the

scope of the RFQ/P.

3. Yard Waste Processing: Grinding and disposal of yard waste is required. Is there existing

throughput or capacity issues with the current City-owned grinding site or equipment?

Grinding and screening is handled by a vendor.

4. Polycart Management: The budget allocates $108,576 for over 1,800 new carts. What is the

City’s current annual loss/breakage rate, and is the inventory currently managed via digital

tracking (RFID) or manual logs? Information does not impact bids.

5. Holiday Surge: The sanitation department works Monday–Friday including holidays. What

is the City’s expectation for managing disposal volume surges immediately following major

holidays? The City’s expectation is that the disposal volume surge is managed by the

vendor so there is no impact to customers.

IV. Transit Fleet & Facility Maintenance

1. Asset Inventory: How many total bus stop shelters, benches, and signs are currently in the

system, and how many new "installations" are forecasted for the next 24 months? 19

Shelters- 107 Bus stop signs

2. ASE Sign-off: The City requires an ASE Master Technician to review and sign off on all

work. Does the City require this Master Tech to be on-site during all operational hours (6

AM – 7 PM), or is periodic daily sign-off sufficient? All Transit vehicle repairs require

oversight and signoff by ASCE Certified Master Technician. Therefore, the Master

Tech will need to be available to be onsite for all Transit Fleet repairs/inspections,

including those that may occur outside regular business hours.

3. Solar Maintenance: For shelters with solar lighting, what is the average age of the units, and

are there specific "high-vandalism" areas requiring more frequent graffiti or panel repair? We

haven’t had any areas with frequent vandalism or more frequent graffiti or panel

repair.

4. Cleaner Specifications: Are there specific "non-toxic, biodegradable" cleaners currently

approved by the City to meet local environmental requirements for structure washing? No, if

its plant based and biodegradable it’s acceptable.

5. Improvement Areas for Transit & Fleet Maintenance: What improvement priorities

would the City like to see in this scope of work? Bus cleaning, particularly inside

detailing. More effective cleaning of the shelters, particularly the glass.

V. Administrative & Performance Modeling

1. Fleet Software: Since the City does not own the current fleet maintenance software, does the

City have specific data-integration requirements for the new system Veolia will provide? The

current system is Hyperweb PSD. If possible, we need to transfer the data from the

current system to the new system.

2. Grant Success: The contractor must assist in finding and applying for grants. What is the

City's historical success rate with CDBG or LMIG funding, and are there specific transit or

public works projects currently awaiting approval? Hinesville is a CDBG entitlement

community and has had success with LMIG funding.

1. 3. CAPEX Thresholds: The City is responsible for capital expenditures and repairs. What is

the internal "emergency repair" dollar threshold where Veolia can act without prior Council

approval to ensure service continuity? All repairs over $2,500.00 must have approval

from the Transit Director.

3. Reporting Workflow: Does the City require time-stamped monthly photos of every bus

shelter? Yes, a checklist is also provided and must be completed monthly.

VI. Streets & Drainage

1. Flood Mitigation: Does the City have a list of priority "hot spots" for the 83 miles of ditch

maintenance and 5,289 storm structures to prevent localized flooding during coastal rain

events? Yes

2. Sweeping Debris: Where is the final disposal site for street sweeping debris, and are there

any existing environmental compliance issues at that site? The screening and grinding yard

at JV Rd. No existing environmental compliance issues.

3. Event Labor: What is the average annual labor hour requirement for "City specified

occasions," such as downtown parades and Christmas decoration setup? This is not

currently tracked.

VII. Water Transmission, Treatment and Distribution

Wells - 5 Ground Water Wells

1. Can we obtain a copy of the source water assessments for each well? Question falls outside

of the scope of the RFQ/P.

2. Can we have copies of the Wellhead protection program? Question falls outside of the

scope of the RFQ/P.

3. A hydrogeologic model should have been completed as a part of the Wellhead Protection

plan; can we have a copy? Question falls outside of the scope of the RFQ/P.

4. In regards to well servicing, are these maintenance and performance tests completed on a

regular basis? Yes

5. Can we have copies of all well service test records for the past two years? Question falls

outside of the scope of the RFQ/P. Specifically,

a. Drawdowns

b. Static levels

c. Recharge (Recovery) Rates

6. Can copies of the following Well Service and Maintenance be provided for the last two

years: Question falls outside of the scope of the RFQ/P.

a. AMP draw tests

b. Pull pumps - Inspect for wear

c. Inspect casings and wellhead at surface

d. Video wells and inspect casings and screens

e. Inspect any check valve for proper operation

f. Are gauges or gauge port connections available on the well pumps: How often are

readings taken, recorded and are they tracked?

g. Determine if specific capacity has dropped below 85%

Treatment

1. What chemicals are used in the production of water and what are the feed rates and lbs/day

used? Chlorine

Distribution

1. In regards to piping, can you provide a breakdown of materials of construction? Sewer

Lateral Piping Materials of Construction Breakdown (817-PVC) (79- Polyethylene)

(4,236-Unknown)

Sewer Main Piping Materials of Construction Breakdown (88-RCP) (5,316-PVC) (74-

LF) (3-Iron) (6-DIP) (139-Clay) (2,254 Unknown)

Water Lateral Piping Materials of Construction Breakdown (75-SVC) (1-Steel) (PVC-

510) (79-Polyethylene) (148-PE) (384-HDPE) (1-G) (1-Copper) (8,590-Unknown)

Water Main Piping Materials of Construction Breakdown (6-SVC) (4,924-PVC) (1-

Polyethylene) (13-HDPE) (1-Galv. Line) (1-Duck Line) (5-DIP) (22-BFP) (1,384-

Unknown)

NPRW Lateral Piping Materials of Construction Breakdown (76-SVC) (47-PVC) (5-

Polyethylene) (197-HDPE) (2,625-Unknown)

NPRW Main Piping Materials of Construction Breakdown (151-PVC) (1,000-

Unknown)

2. Can you provide the number of dead end lines / is there a flushing program for dead end

lines? (42 Water-Main Lines) (175 Water-Lateral Lines)

3. Is there a hydrant maintenance program? Question falls outside of the scope of the RFQ/P.

4. Is there a hydrant numbering and identification (NFPA codes) system? YES. Maintained in

GIS system.

5. How often are hydrants flushed? Question falls outside of the scope of the RFQ/P.

Performed by HFD.

6. Do you have a maintenance, replacement, numbering, exercise program for valves?

7. Are there AMRs and touch reads for meters? a. Is there a replacement program?

8. Is there a testing program? No, Yes, Yes.

9. What is the number and frequency of valve testing for both commercial and residential?

Question falls outside of the scope of the RFQ/P.

10. What is the number of commercial meters in the system by size? Question falls outside of

the scope of the RFQ/P.

11. What type of meters are used for commercial properties? How often are they tested for

accuracy? Question falls outside of the scope of the RFQ/P.

12. Where does city responsibility end (at tap, at pit etc…)? Meter

13. How often are maintenance, cleaning, sampling, painting, inspections services completed for

the towers? Question falls outside of the scope of the RFQ/P.

14. In regards to the pump stations, are there water booster stations in the distribution system?

YES. What style pumps, horsepowers, and controls (pressure, elevation etc…)? Question

falls outside of the scope of the RFQ/P.

15. Is there chemical addition for corrosion control? Provide the dosing, lbs/day. NO

16. Are there disinfection booster stations in the system? Provide dosing, lbs/day. NO

17. What is the reporting frequency and testing frequency for the Cross Connection Control

Program? Question falls outside of the scope of the RFQ/P. Handled by the City’s Code

Enforcement.

18. What are the leak detection methods and programs? Question falls outside of the scope of

the RFQ/P.

19. What is the number of leaks per year in the distribution system? Question falls outside of

the scope of the RFQ/P.

20. What are the typical methods for leak repairs (repair clamps / couplings, line replacement,

etc)? Question falls outside of the scope of the RFQ/P.

21. What type of system leak surveys have been done? Question falls outside of the scope of

the RFQ/P.

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