Project Information

Bid Title

Special Education Management Software and Medical Billing

Issuing Agency

El Paso Independent School District

Location

Texas

Published Date

Jan 31, 2025

Closing Date

Feb 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-012

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	25-012 (Special Education Management Software and Medical Billing)
Issue Date & Time	1/31/2025 02:00:04 PM (MT)
Close Date & Time	2/24/2025 02:00:00 PM (MT)
Question Cut Off Date	2/12/2025 12:00:00 PM (MT)
Notes	The El Paso Independent School District (EPISD) is requesting proposals from qualified firms and/or individuals to provide an online platform with cloud-based storage that would allow the Special Education Department to properly and accurately maintain records related to District students receiving services in special education, dyslexia, and Section 504. Records include but are not limited to services logs, testing scores, evaluation reports, and Admission, Review, and Dismissal (ARD) meetings. The proposed solution shall provide a comprehensive electronic special education management system with an integrated School Health and Related Services (SHARS) Billing Management System that streamlines and integrates the workflow of data collection and document preparation for SHARS billing. It should also assist in ensuring that timely and accurate information is completed for all Medicaid billing.

Contact Information

Name	Adrian Ibarra Salazar, RTSBO (Purchasing Agent)
Address	4900 Woodrow Bean Dr. El Paso, TX 79924 USA
Phone	1 (915) 230-3108
Fax
Email	aibarra@episd.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8065130

Bid Attachments

File Name	Description	File Size
Required_Forms (1).pdf (please login to view this document)	(REQUIRED FORMS) Complete and submit all included forms in the corresponding Response Attachments area.	1004 KB	307400	5588051
EDGAR_Certifications.pdf (please login to view this document)	(EDGAR CERTIFICATIONS) Complete and submit this form in the corresponding Response Attachments area.	233 KB	307400	5588052
CIP_Form_1295.pdf (please login to view this document)	(CIP FORM 1295) Complete and submit this form in the corresponding Response Attachments area.	1.00 MB	307400	5588056
(SAMPLE)_Vendor_Agreement_-_Goods_and_Services.pdf (please login to view this document)	(REVIEW) Please review contract sample and state any Deviations on the appropriate form. You are not required to fill out this agreement at this time. (See Bid Attributes)	257 KB	307400	5588061
General_Terms_and_Conditions.pdf (please login to view this document)	(REVIEW) Please review RFP General Terms and Conditions	1001 KB	307400	5588065
RFP_Goods_and_Services_Requirements.pdf (please login to view this document)	(REVIEW) Please review RFP Goods and Services Requirements	321 KB	307400	5588067
Deviations_Form.pdf (please login to view this document)	(DEVIATIONS) Complete and submit this form in the corresponding Response Attachments area only if you are identifying deviations to the sample vendor agreement or any of the general terms and conditions. (See Bid Attributes)	452 KB	307400	5588072
Vendor_Information.pdf (please login to view this document)	(VENDOR INFORMATION) Complete and submit this form in the corresponding Response Attachments area.	441 KB	307400	5588074
2024_W9_Form.pdf (please login to view this document)	(IRS W-9 FORM) Please complete W9	137 KB	307400	6087849

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611710Educational Support Services

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