Project Information

Bid Title

General On-Call – Materials Testing Services (2026-2028)

Issuing Agency

City of Pasco

Location

Washington

Published Date

Nov 12, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	General On-Call – Materials Testing Services (2026-2028)
Category:	Public Works - Current Bids
Status:	Open

Description: The City of Pasco, Washington (City) Department of Public Works – Engineering is requesting Proposals from qualified Firms to provide On-Call Materials Testing services for projects pertaining to their current Capital Improvement Plan (CIP) in addition to supplementary projects that originate during the calendar years of 2026-2028, including the potential for federally funded projects.  It is anticipated that three (3) Firms will be selected for this RFP.  The selected Firm(s) shall be responsible for performing all tasks necessary to complete the work, including testing, inspecting, and documentation of materials according to proper applicable codes, regulations, and standards. The complete RFP may be obtained at no charge via the City website – http://www.pasco-wa.gov/Bids.aspx . It is the sole responsibility of the Firm to obtain any RFP updates or addenda from the City website. Responses shall be submitted electronically. One electronic copy, including attachments, shall be transmitted to Dustin Wittman at For security reasons, you must enable JavaScript to view this E-mail address. .  Email Subject shall be: ‘2026-2028 MATERIALS TESTING SERVICES GENERAL ON-CALL – PROPOSAL’ with a maximum size of 20mb.  The due date is 11:00AM PST, Thursday, December 4, 2025. Technical questions regarding the scope of this project should be put in writing and directed to the City Representatives listed in Section 1.10 of the RFP, no less than three (3) working days prior to the time that submittals are due. The City of Pasco, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Projects funded wholly or in part by Federal appropriations must comply with Code of Federal Regulations; 24 CFR 570.502, 24 CFR 85.36, 2 CFR 200. All federally-funded projects will be held to federal Equal Employment Opportunity (EEO) requirements.  The City of Pasco is an equal opportunity and affirmative action employer. Small, minority, and women-owned businesses are encouraged to submit bids.  The City of Pasco in accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities.  This material can be made available in an alternate format by e-mailing Dustin Wittman at For security reasons, you must enable JavaScript to view this E-mail address. or calling (509) 545-3447. The City reserves the right to reject any and all responses and to waive technicalities or irregularities, and after careful consideration of all submissions and factors involved make the award to best serve the interests of the City of Pasco.  The City also reserves the right to amend terms of this RFP to circulate various addenda, or to withdraw the RFP at any time, regardless of how much time and effort Firms have spent on their responses. Para más información o para solicitar un intérprete, favor de comunicarse con Litzy Olivera al 509-544-4135 o For security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 11/12/2025 10:00 AM Publication Information: Tri-City Herald Closing Date/Time: 12/4/2025 11:00 AM Submittal Information: Electronic Submittal - submit to: [email protected] Pre-bid Meeting: N/A Contact Person: Andrey Avetisyan, PE - Engineering Manager -- [email protected] Dustin C Wittman, CPSM - Project Support Specialist -- [email protected] Dan Jacobsen - Senior Inspector -- [email protected] General Inquires: 509-544-4135 Download Available: City of Pasco Website Fee: No fee to download or submit Plan & Spec Available: N/A Business Hours: Mon-Fri: 8:00a-5:00p Plan Holders List: N/A Related Documents: City of Pasco -- Materials Testing Services -- General On-Call (2026-2028) RFP

Attachment Preview

PUBLIC WORKS DEPARTMENT – ENGINEERING

525 N Third Avenue

Pasco, WA 99301

Phone 509.544.4135

REQUEST FOR PROPOSAL

General On-Call – Materials Testing Services

(2026-2028)

RESPONSE DUE: Thursday, December 4, 2025 at 11:00AM PST

November 2025

CITY OF PASCO, WASHINGTON

2026-2028 General On-Call – Materials Testing Services RFP

TABLE OF CONTENTS

1 INFORMATION AND INSTRUCTIONS...................................................................................................................3

1.1 INVITATION TO PROPOSE..........................................................................................................................3

1.2 INTENT OF THE CITY ..................................................................................................................................5

1.3 QUESTIONS................................................................................................................................................5

1.4 SUBMISSION PROCEDURES .......................................................................................................................5

1.5 LATE PROPOSALS AND MODIFICATIONS...................................................................................................5

1.6 WITHDRAWAL OF PROPOSALS..................................................................................................................5

1.7 CONDITIONS AFFECTING THE WORK ........................................................................................................6

1.8 EXPLANATIONS FOR SUBMITTING FIRM ...................................................................................................6

1.9 CITY REPRESENTATIVES.............................................................................................................................6

1.10 FORM OF PROPOSALS ...............................................................................................................................6

1.11 BASIS FOR SELECTION ...............................................................................................................................7

2 SCOPE OF WORK.................................................................................................................................................8

2.1 BACKGROUND ...........................................................................................................................................8

2.2 SCOPE DESCRIPTION .................................................................................................................................8

2.3 CITY RESPONSIBILITIES ..............................................................................................................................8

3 REQUIREMENTS AND QUALIFICATIONS .............................................................................................................9

3.1 PROPOSAL REQUIREMENTS ......................................................................................................................9

3.2 FIRM QUALIFICATIONS..............................................................................................................................9

4 FIRM SELECTION PROCEDURES ....................................................................................................................... 10

4.1 PROPOSAL EVALUATION CRITERIA......................................................................................................... 10

4.2 INTERVIEW CRITERIA.............................................................................................................................. 11

APPENDIX A: PROFESSIONAL SERVICES AGREEMENT .............................................................A-1

APPENDIX B: PROPOSAL FORMS ..................................................................................................B-1

Page 2 of 10

1 INFORMATION AND INSTRUCTIONS

CITY OF PASCO, WASHINGTON

2026-2028 General On-Call – Materials Testing Services RFP

1.1 INVITATION TO PROPOSE

The City of Pasco, Washington (City) Department of Public Works – Engineering is requesting Proposals from

qualified Firms to provide On-Call Materials Testing services for projects pertaining to their current Capital

Improvement Plan (CIP) in addition to supplementary projects that originate during the calendar years of 2026-

2028, including the potential for federally funded projects. It is anticipated that three (3) Firms will be selected for

this RFP. The selected Firm(s) shall be responsible for performing all tasks necessary to complete the work,

including testing, inspecting, and documentation of materials according to proper applicable codes, regulations,

and standards.

The complete RFP may be obtained at no charge via the City website – http://www.pasco-wa.gov/Bids.aspx . It is

the sole responsibility of the Firm to obtain any RFP updates or addenda from the City website.

Responses shall be submitted electronically. One electronic copy, including attachments, shall be transmitted to

Dustin Wittman at wittmand@pasco-wa.gov. Email Subject shall be: ‘2026-2028 MATERIALS TESTING

SERVICES GENERAL ON-CALL – PROPOSAL’ with a maximum size of 20mb. The due date is 11:00AM PST,

Thursday, December 4, 2025.

Technical questions regarding the scope of this project should be put in writing and directed to the City

Representatives listed in Section 1.10 of the RFP, no less than three (3) working days prior to the time that

submittals are due.

The City of Pasco, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42

U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any

contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and

fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of

race, color, or national origin in consideration for an award.

Projects funded wholly or in part by Federal appropriations must comply with Code of Federal Regulations; 24

CFR 570.502, 24 CFR 85.36, 2 CFR 200. All federally-funded projects will be held to federal Equal Employment

Opportunity (EEO) requirements. The City of Pasco is an equal opportunity and affirmative action employer.

Small, minority, and women-owned businesses are encouraged to submit bids. The City of Pasco in accordance

with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made

available in an alternate format by e-mailing Dustin Wittman at wittmand@pasco-wa.gov or calling (509) 545-

3447.

The City reserves the right to reject any and all responses and to waive technicalities or irregularities, and after

careful consideration of all submissions and factors involved make the award to best serve the interests of the

City of Pasco. The City also reserves the right to amend terms of this RFP to circulate various addenda, or to

withdraw the RFP at any time, regardless of how much time and effort Firms have spent on their responses.

Para más información o para solicitar un intérprete, favor de comunicarse con Litzy Olivera al 509-544-

4135 o oliveral@pasco-wa.gov.

Page 3 of 11

City of Pasco, Washington

CITY OF PASCO, WASHINGTON

2026-2028 General On-Call – Materials Testing Services RFP

____________________________________________

Prepared by Dustin C. Wittman, CPSM – Project Support Specialist

____________________________________________

Reviewed by Dan Jacobsen – Senior Inspector

____________________________________________

Approved by Andrey Avetisyan, PE – Engineering Manager

Page 4 of 11

1.2 INTENT OF THE CITY

CITY OF PASCO, WASHINGTON

2026-2028 General On-Call – Materials Testing Services RFP

It is the City’s intent to have the selected Firm(s) provide Materials Testing Services, on an ‘On-Call’ basis for the

calendar years of 2026-2028.

The City of Pasco, Washington (City) Department of Public Works – Engineering is requesting Proposals from

qualified Firms to provide On-Call Materials Testing services for projects pertaining to their Capital Improvement

Program (CIP) in addition to supplementary projects that arise for the calendar years of 2026-2028. It is expected

that up to three (3) Firms may be selected for this work. The selected Firm(s) shall be responsible for performing

all tasks necessary to complete the work, including testing, inspecting, and documentation of materials according

to proper applicable codes, regulations, and standards.

Projects for this On-Call with be projects both listed in the City’s Capital Improvement Plan which can be found at

the following location on the City’s website: https://city-pasco-wa-projects.cleargov.com/. Supplementary (Non-CIP)

projects the City deems necessary may have not yet been initialized and/or created, will be eligible for this Materials

Testing under this RFP.

This RFP is not a contractual offer, nor is it a commitment to purchase services. Contents of this RFP and the Firm’s

proposal will be used as the basis to determine final contractual obligations. It is understood that this RFP and the

successful Firm’s proposal may be attached or included by reference, in part or in whole, to any agreement

regarding the services included in this RFP between the City and said Firm(s).

1.3 QUESTIONS

Any explanation desired by a submitting Firm regarding the meaning or interpretation of the RFP, or any part

thereof, must be submitted in writing (via email) and directed to Dustin Wittman at wittmand@pasco-wa.gov, no

less than three (3) working days prior to the time that submittals are due.

Any interpretation made will be in the form of an addendum to the RFP, issued by the City and will be posted to the

City Website – http://www.pascowa.gov/Bids.aspx. It is the sole responsibility of the Firm to obtain any RFP updates

or addenda. Please include “2026-2028 MATERIALS TESTING SERVICES GENERAL ON-CALL – PROPOSAL”

in the subject line for all emails and correspondence related to these projects.

1.4 SUBMISSION PROCEDURES

For consideration, Firms shall submit an electronic copy of their Proposal. Failure to provide the submittal in the

appropriate manner will result in disqualification. Hard-copy or fax submittals are not permitted and will not be

accepted. One electronic copy, including attachments, shall be transmitted to Dustin Wittman at

wittmand@pasco-wa.gov. Receipt time of submittal will be considered the time-stamp of the incoming email

created automatically by the City’s email server. Firms are encouraged to submit the Proposals with adequate

time for the email to be processed by the City’s email server, with a maximum size of 20mb.

Email Subject shall be: 2026-2028 MATERIALS TESTING SERVICES GENERAL ON-CALL – PROPOSAL

Due Date: Thursday, December 4, 2025 at 11:00AM PST

1.5 LATE PROPOSALS AND MODIFICATIONS

Proposals and modifications thereof received after the stated time of closing may be returned unopened. The City

is not responsible for late deliveries. In accordance with the due date from Section 1.4 of this RFP, the time of

closing will be determined per the Pacific Time Clock at http://www.time.gov/.

1.6 WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn by written request up to one (1) hour after the stated time of closing, as mentioned

above. Determination of the one-hour grace period shall be calculated based on the same reference as identified

in Section 1.5.

Page 5 of 11

Commodity Codes

• NAICS 541380Testing Laboratories

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