Project Information

Bid Title

Asset & Work Management Trusted Advisor

Issuing Agency

City of Tacoma

Location

Washington

Published Date

Jan 14, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

IT25-0311F

Original Source

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Bid Documents

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Project Description

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
IT25-0311F	RFP	02/24/2026	11 AM	Asset & Work Management Trusted Advisor Specification Register for the Bid Holders List	01/14/2026

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INFORMATION TECHNOLOGY DEPARTMENT

REQUEST FOR PROPOSALS

ASSET & WORK MANAGEMENT TRUSTED ADVISOR

SPECIFICATION NO. IT25-0311F

City of Tacoma

Information Technology Department

REQUEST FOR PROPOSALS IT25-0311F

Asset & Work Management Trusted Advisor

Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, February 24, 2026

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our mailto:email

server, as the official time of receipt. This clock will be used as the official time of receipt of all parts of

electronic bid submittals. Include the specification number in the subject line of your email. Your submittal

must be sent as an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp

located at the lobby security desk, as the official time of receipt. Include the specification number on the

outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Sealed submittals will be received as follows:

By Email:

sendbid@tacoma.gov

Maximum email size including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving

at its destination. Please allow sufficient time for email delivery

of submittals. Timely electronic delivery is at the risk of the

supplier.

In Person:

Tacoma Public Utilities Administration Building North,

Main Floor, Lobby Security Desk

3628 South 35th Street

Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00

a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a

purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities

Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the

main floor. They will also be held virtually Tuesday’s at 11:15 a.m. Attend a Zoom meeting via this link or call 1

(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.

Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As

soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to

www.TacomaPurchasing.org.

If you believe your submittal was sent timely and was not read at bid opening, please contact

sendbid@tacoma.gov immediately.

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and

obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A pre-proposal meeting will not be held.

Project Scope: The City of Tacoma is seeking services from qualified consulting firms to provide advisory and

strategic planning services in support of the City’s enterprise work and asset management technology

modernization efforts. This engagement will include (but is not limited to) assessment of current use of work

and asset management technologies, analysis of current SAP utilization, evaluation of organizational readiness

to adopt change in processes and systems, and development of a phased roadmap outlining recommended

Form No. SPEC-040C

Revised: 06/03/2024

initiatives over three-, five- and ten-year horizons. This RFP is for consulting and advisory services only – no

software procurement or system implementation is included.

Estimate: $250,000

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with

State of Washington law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of

the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be

made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information:

“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42

U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively

ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises

will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by contacting

Brittany Riolo by email to briolo@tacoma.gov.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for

protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with

disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

Form No. SPEC-040C

Revised: 06/03/2024

TABLE OF CONTENTS

SUBMITTAL CHECK LIST ......................................................................................................... 5

1. BACKGROUND .................................................................................................................. 6

2. MINIMUM REQUIREMENTS .............................................................................................. 8

3. SCOPE OF SERVICES AND DELIVERABLES................................................................... 8

4. CONTRACT TERM ............................................................................................................11

5. CALENDAR OF EVENTS ..................................................................................................11

6. INQUIRIES ........................................................................................................................11

7. PRE-PROPOSAL MEETING..............................................................................................12

8. DISCLAIMER .....................................................................................................................12

9. EVALUATION CRITERIA...................................................................................................12

10. CONTENT TO BE SUBMITTED – This section represents 100% of the possible scoring

criteria. ......................................................................................................................................13

11. INTERVIEWS / ORAL PRESENTATIONS.....................................................................15

12. RESPONSIVENESS .....................................................................................................16

13. ACCEPTANCE / REJECTION OF SUBMITTALS ..........................................................16

14. CONTRACT OBLIGATION............................................................................................16

15. STANDARD TERMS AND CONDITIONS / GENERAL PROVISIONS ...........................17

16. INSURANCE REQUIREMENTS....................................................................................17

17. PARTNERSHIPS ..........................................................................................................17

18. COMMITMENT OF FIRM KEY PERSONNEL ...............................................................17

19. AWARD.........................................................................................................................17

20. ENVIRONMENTALLY PREFERABLE PROCUREMENT ..............................................18

21. PROPRIETARY OR CONFIDENTIAL INFORMATION ..................................................18

22. ADDENDUMS ...............................................................................................................18

23. LEAP REQUIREMENTS .................................................................................................. 20

23. EQUITY IN CONTRACTING ..........................................................................................19

APPENDIX A ............................................................................................................................20

APPENDIX B ............................................................................................................................21

APPENDIX C ............................................................................................................................22

Request for Proposal

Template Revised: 08/01/2025

Specification No. IT25-0311F

SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without

these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Purchasing Division by the date and time

specified in the Request for Proposal page.

The following items make up your submittal package:

One electronic copy of your complete submittal package

Signature Page Appendix A

Information in Section 10 Content To Be Submitted

After award, the following documents will be executed:

Services Contract

Certificate of Insurance and related endorsements

Request for Proposal

Template Revised: 08/01/2025

Specification No. IT25-0311F

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services
• NAICS 541618Other Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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