Project Information

Bid Title

Golf Course Irrigation System Replacement

Issuing Agency

Lago Vista city

Location

Texas

Published Date

Dec 29, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-02

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 26-02
Bid Title:	Golf Course Irrigation System Replacement
Category:	Request for Proposals (RFP)
Status:	Open
Additional Status Information:	Please Note there was are 2 addendums to the RFP 26-02

Description: Sealed competitive bids, in envelopes addressed to the City of Lago Vista, 5803 Thunderbird Street, Lago Vista, Texas 78645, for RFP No. 26-02 City of Lago Vista Golf Course Irrigation System Replacement, in the City of Lago Vista, Texas, will be received at the above-mentioned address until 1:00 P.M., January 13th, 2026 and then publicly opened and read aloud. Submittals can be submitted in sealed envelopes and marked “RFP No. 26-02 City of Lago Vista Golf Course Irrigation System Replacement”. The Contract Documents and Specifications are available at the City of Lago Vista. Questions and requests for additional information shall be sent by email to: For security reasons, you must enable JavaScript to view this E-mail address. . For this project, all bidders will be required to accept Addenda and other pertinent information by email, as well as provide written acknowledgement of Addenda as prescribed in the Instructions to Bidders. No questions or requests for additional information will be accepted later than 12:00 p.m., December 22nd, 2025. Bid packages will be available on the City’s website at www.lagovistatexas.gov/Bids.aspx . Project general conditions and standard specifications manual can be found on the City’s website at www.lagovistatexas.gov . An optional pre-bid conference will be held on December 17th 2025, at 1:00 P.M. at 5803 Thunderbird Street, Lago Vista, Texas 78645 in the City Council Conference Room. A bid security of 5% of the bid amount must accompany each bid or proposal. A certified check or bank draft payable to the City of Lago Vista may be submitted in lieu of the Bid Bond. After contract is awarded, the contractor will be required to furnish insurance, performance, and payment bonds. The City of Lago Vista reserves the right to waive any informality that is not detrimental to any other bidder or potential bidder or to reject all bids or to accept the lowest responsible bidder that in the judgment of the City Council will be in the best interest of the City of Lago Vista. No bidder may withdraw his bid within sixty (60) days after the actual date of opening thereof. Publication Date/Time: 12/2/2025 4:00 PM Publication Information: Hill Country Newsletter, Online Bidnetdirect.com, Closing Date/Time: 1/13/2026 1:00 PM Submittal Information: Delivered Sealed to City of Lago Vista Bid Opening Information: 01/06/2026 Addendum Date/Time: 12/9/2025 Pre-bid Meeting: 12/22/2025 Contact Person: Eric De La Cruz Download Available: Y Plan & Spec Available: Y Special Requirements: A bid security of 5% of the bid amount must accompany each bid or proposal. A certified check or bank draft payable to the City of Lago Vista may be submitted in lieu of the Bid Bond. Related Documents: RFP 26-02 - LVGC Irrigation System Replacement Bid Package (PDF) RFP 26-02 -Acknowledgment of Addenda (PDF) RFP 26-02 Addendum 1 (PDF) RFP 26-02 Lago Vista 2 const.plan 100 percent (PDF) Pre-Bid Meeting Sign In Sheet (PDF) RFP26-02 - Pre Bid QA (PDF) RFP26-02 - Additional Questions Final Round (PDF) RFP 26-02 Addendum 2 (PDF)

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CONTRACTOR’S BID

FOR

BIDDER’S NAME

(PLEASE PRINT CLEARLY)

CHECKLIST OF ITEMS TO BE RETURNED

The following items shall be returned in order for the bid submittal to be considered acceptable:

⎕ Completed Bid Summary Sheet

⎕ Completed Unit Price Schedule

⎕ Completed Bid Form

⎕ Bid Security

⎕ Acknowledgment of Addenda

⎕ Completed Bidder’s Qualification Form

PREPARED FOR:

5803 Thunderbird Street

Lago Vista, Texas 78645

ADVERTISEMENT FOR SEALED PROPOSALS

Sealed competitive bids, in envelopes addressed to the City of Lago Vista, 5803 Thunderbird

Street, Lago Vista, Texas 78645, for RFP No. 26-02 City of Lago Vista Golf Course Irrigation

System Replacement, in the City of Lago Vista, Texas, will be received at the above-mentioned

address until 1:00 P.M., January 5th, 2026 and then publicly opened and read aloud.

Submittals can be submitted in sealed envelopes and marked “RFP No. 26-02 City of Lago Vista

Golf Course Irrigation System Replacement”.

The Contract Documents and Specifications are available at the City of Lago Vista. Questions

and requests for additional information shall be sent by email to:

eric.delacruz@lagovistatexas.gov. For this project, all bidders will be required to accept Addenda

and other pertinent information by email, as well as provide written acknowledgement of Addenda

as prescribed in the Instructions to Bidders. No questions or requests for additional

information will be accepted later than 12:00 p.m., December 22nd, 2025.

Bid packages will be available on the City’s website at www.lagovistatexas.gov/Bids.aspx.

Project general conditions and standard specifications manual can be found on the City’s website

at www.lagovistatexas.gov.

An optional pre-bid conference will be held on December 17th 2025, at 1:00 P.M. at 5803

Thunderbird Street, Lago Vista, Texas 78645 in the City Council Conference Room.

A bid security of 5% of the bid amount must accompany each bid or proposal. A certified check or

bank draft payable to the City of Lago Vista may be submitted in lieu of the Bid Bond.

After contract is awarded, the contractor will be required to furnish insurance, performance, and

payment bonds.

The City of Lago Vista reserves the right to waive any informality that is not detrimental to any

other bidder or potential bidder or to reject all bids or to accept the lowest responsible bidder that

in the judgment of the City Council will be in the best interest of the City of Lago Vista.

No bidder may withdraw his bid within sixty (60) days after the actual date of opening thereof.

City of Lago Vista, Texas

Shane Saum, Mayor

Newspaper ad published twice:

Thursday, December 4th, 2025

Thursday, December 11th, 2025

CITY HAS COPY OF AFFIDAVIT OF PUBLICATION.

If you have any questions, please e-mail Eric Dela Cruz at: eric.delacruz@lagovistatexas.gov.

CITY OF LAGO VISTA

STANDARD SPECIFICATIONS

SECTION

003

SECTION 003

TABLE OF CONTENT

FORMS

TABLE OF CONTENT................................................1

003 ACKNOWLEDGMENT OF ADDENDA...................................2

004 CONFLICT OF INTEREST QUESTIONAIRE...........................3

004.1 INSTRUCTIONS.........................................3

004.2 CIQ FORM.............................................4

004.3 FORM TGC 2270........................................5

005 BID FORM....................................................6

006 BID BOND....................................................7

007 BIDDER QUALIFICATION FORM...................................8

008 CONTRACT....................................................9

009 REQUEST FOR INFORMATION....................................10

010 PERFORMANCE BOND...........................................11

000-1

CITY OF LAGO VISTA

STANDARD SPECIFICATIONS

SECTION

003

003 ACKNOWLEDGMENT OF ADDENDA

FORMS

Acknowledgement of Addenda:

All Addenda must be acknowledged below in the space provided. Alternatively, Addenda may be acknowledged

on the outside of the sealed envelope submitted for bid next to the project name. Inclusion of the full text of any

Addendum in this bid packet will also constitute the bidder's acknowledgement of that Addendum.

Bidder's Name:

(Fill in Bidder's Name exactly as it appears on pages 2 and 3 of the Bid Form)

I have received, acknowledge, and accept all of the following Addenda:

ADDENDUM NO.

SIGNATURE

Total Bid Amount in numbers:

Total bid in numbers (as tabulated on the Unit Price Schedule): $

The total bid in numbers above will be used to determine the apparent low bidder. The contract award will be

based on bid amounts tabulated and verified by the Engineer.

000-2

PROPOSAL INSTRUCTIONS

Project general conditions and standard specifications manual can be found on the City’s website

at www.lagovistatexas.gov.

1. PROJECT

Objective of Request for the Competitive Sealed Bids process is to competitively procure services

with a qualified contractor whose Proposal provides best value for Owner for the project

description below:

RFP No. 26-02 Lago Vista Golf Course Irrigation System Replacement,

The bid is a lump sum amount for the installation of a complete, new irrigation system for the golf

course. This bid will include all materials, labor, equipment and incidentals required to install and

start up the irrigation as shown on the plans and in accordance with both the plans and

specifications. In addition, it is the intent of these documents to provide a fully functional irrigation

system ready for operation by Owner.

2. PROPOSAL EVALUATION

Proposals will be received, publicly opened, and names and monetary Proposals of each Bidder

read aloud. Subsequently, Proposals will be ranked according to criteria described in this

Document. Both cost and non-cost factors will be evaluated according to section 252 of the local

government code.

Complete sets of Bid Documents must be used in preparing Proposals; neither Owner nor

Engineer assumes any responsibility for errors or misinterpretations resulting from use of

incomplete sets of Bid Documents. Dates, locations, and times of the proposal submittal are

outlined in the Advertisement for Proposal.

Owner and Engineer, in making copies of Bid Documents available on above noted terms, do so

only for purpose of obtaining Proposals for Work and do not confer a license or grant for any

other use.

3. SELECTION CRITERIA

Owner will consider several factors in selecting a winning bidder as noted in the section 252.043

of the of State of Texas Government Code, and other applicable state codes which allow and will

provide best value to Owner. Bids will be evaluated using the following criteria and weighting:

1. Proposed Project Cost: Offeror’s Proposed Cost of Performing Work shall be indicated in

the Bid or Proposal Form.

2. The reputation of the bidder and of the bidder's goods or services: Provide general

information about Bidder’s organization and a Statement of Qualifications. Include

information on similar Projects in which Bidder has had significant involvement in the last

five (5) years, or that demonstrate experience with similar Projects. This list is to include

name and a current telephone number of references for each of these Project

assignments. Bidders are to include a list of current Project assignments for each of

individuals proposed, anticipated completion date for this assignment and percentage of

time they will have available to devote to this Project.

3. Experience/Qualifications of Sub-Contractor(s): Provide information on Sub-Contractor(s)

who are to complete 25% or more of the project in terms of cost, qualifications, which

includes information on similar Projects where Sub-Contractor(s) has been in charge of in

the last five (5) years, or that demonstrate experience with similar Projects. This list is to

include name and a current telephone number of references for each of these

assignments. Subcontractor shall name a Superintendent who must be dedicated to this

Project full time for duration of Project and may not be changed without written approval

by the Director of Public Works. In the event that Contractor does not intend to outsource

any work over 25%, then the evaluations criteria for the Contractor will be utilized to

complete this portion of the evaluation.

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 561730Landscaping Services

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