Project Information

Bid Title

Carteret County Fire System Assessment Services RFP

Issuing Agency

County of Carteret

Location

North Carolina

Published Date

Jan 27, 2026

Closing Date

Feb 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Carteret County Fire System Assessment Services RFP
Category:	Public Buildings
Status:	Open

Description: Please see attached / related document for all information. Publication Date/Time: 1/27/2026 12:00 AM Closing Date/Time: 2/6/2026 10:00 AM Related Documents: Carteret County Fire System Assessment Services RFP

Attachment Preview

RFP NO. 01272026

Request for Proposal

Carteret County Government

Fire System Assessment Services

Issued: January 27, 2026

Submission Deadline: February 6, 2026 by 10:00 AM, EST.

Carteret County Government Fire System Assessment Services

1

RFP NO. 01272026

CARTERET COUNTY PUBLIC BUILDINGS

Phone: 252-648-7877

REQUEST FOR PROPOSAL

Date:

01/27/2026

To:

Qualified Service Providers

Project Name:

Fire System Assessment Services

Scope of Work:

Carteret County Government is seeking competitive proposals from qualified service providers to assess all County owned fire

systems, create inventory, provide recommendations to ensure all systems meet or exceed current code and standards, and to

provide to scale engineered drawings, as requested.

All work shall comply with the most current NFPA standards, federal, state, and local fire codes, and AHJ regulations.

General Scope of Work

• Conduct a complete inventory and condition assessment of all existing fire protection systems within 180 days of

contract award. This inventory shall include, but is not limited to:

Fire Alarm Devices

• All fire devices, notification appliances, panels, sub-panels, power supplies, batteries, communication pathways, wiring

pathways, fire alarm zones, and all other system components.

Fire Sprinklers

• All sprinkler heads, risers, valves, drains, FDCs, backflows, pressure gauges, pumps, controllers, fittings, piping,

supports, and all wet, dry, pre-action, deluge, and specialty systems shall be included.

Fire Extinguishers

• Exact locations, type and size, condition and charge status, and code required distribution coverage.

Mapping Integration

• Inventory findings shall be used to produce or update engineered mapping, as requested.

Carteret County Government Fire System Assessment Services

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RFP NO. 01272026

Fire Alarm System Services

• Identify obsolete, noncompliant, or malfunctioning equipment.

• Provide code compliant upgrade recommendations and designs.

• Develop or update as-built drawings of fire alarm devices, fire panel zoning, sprinkler piping networks and risers,

sprinkler head locations and types, and fire extinguisher locations.

• Provide both electronic and physical engineered maps and diagrams of all systems.

Proposal Submission Requirements

• Please submit: company profile and qualifications, list of technicians and certifications, detailed pricing table, mapping

examples, proposed implementation schedule, and references for similar work.

Additional Provisions

• The County will provide the awarded Service Provider with all known documentation including a list of facilities with

known fire systems. There are currently 14 locations equating to approximately 308,716 SQFT.

• Any damages caused by the Contractor shall be the Contractor’s responsibility to fix or replace at the County’s

discretion.

• All information shall be verified by the Service Provider.

• The Contractor shall obtain the required permits, if required, give all notices to the County POC (including a copy of

any permits), and comply with all laws, ordinances, codes, rules and regulations bearing on the conduct of the work.

Permits shall be posted onsite at project location. No time extensions shall be granted or financial consideration given

to the Contractor for time or monies lost due to violations of any such ordinance, code, law or regulations that may

occur.

Carteret County Government Fire System Assessment Services

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RFP NO. 01272026

Award of Contract

Carteret County Government reserves the right to award to multiple contractors deemed to be fully qualified and best

suited among others submitting proposals on the basis of the evaluation factors included within this RFP. Once the

proposals are ranked by Carteret County Governments Committee and the qualified contractor is determined,

Carteret County Government may conduct further negotiations, and/or request presentations to any or all

contractors. Carteret County Government reserves the right to accept or reject, in whole or in part, proposals

directed to the best interest of the County. Each contractor shall fill out the required information within this RFP,

submit Certificate of Insurance for liability and Worker’s Compensation in order for the proposal to be qualified.

Carteret County Government reserves the right to reject any or all proposals for any reason.

Carteret County POC

All inquiries concerning the Scope of Services, Proposal Submission Requirements, and Site Visits should be

directed to:

Mr. Ray Farnum

Project Coordinator

5231 Business Drive, Newport, NC 28570

Email: Ray.farnum@carteretcountync.gov

Telephone: 252-241-6913

Proposals shall be emailed, mailed, and/or hand delivered to the address of the POC shown above, and if

mailed the sealed envelope shall clearly state the name of this RFP. It is the sole responsibility of the

Contractor to ensure that their proposal arrives by the designated submission date assigned.

Issued Date: January 27, 2026

Due Date: Proposals to the attention of Mr. Ray Farnum are due no later than February 6, 2026 by 10:00

AM, EST.

*** NOTICE ***

ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF

GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF NORTH

CAROLINA. FOR CONTRACTS $40,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS

DETERMINED BY THE LICENSING BOARD, BIDDERS ARE REQUIRED TO BECOME LICENSED BY THE NC

LICENSING BOARD.

Please provide a detailed cost breakdown on official company letterhead, clearly itemizing materials, labor, and

applicable taxes.

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any

requirement may cause the proposal to be considered irregular and may be grounds for rejection.

Carteret County Government Fire System Assessment Services

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RFP NO. 01272026

GENERAL CONDITIONS

GENERAL

a) It is understood and agreed that by submitting a bid that the Contractor has examined these contract

documents, drawings and specifications and has visited the site of the Work, and has satisfied himself rela-

tive to the Work to be performed.

MATERIALS, EQUIPMENT AND EMPLOYEES

a) The contractor shall, unless otherwise specified, supply and pay for all labor, transportation, materials,

tools, apparatus, lights, power, fuel, sanitary facilities and incidentals necessary for the completion of his

work, and shall install, maintain and remove all equipment of the construction, other utensils or things, and

be responsible for the safe, proper and lawful construction, maintenance and use of same, and shall

construct in the best and most workmanlike manner, a complete job and everything incidental thereto, as

shown on the plans, stated in the specifications, or reasonably implied there from, all in accordance with

the contract documents.

b) All materials shall be new and of quality specified, except where reclaimed material is authorized herein

and approved for use. Workmanship shall at all times be of a grade accepted as the best practice of the

particular trade involved, and as stipulated in written standards of recognized organizations or institutes of

the respective trades except as exceeded or qualified by the specifications.

c) No changes shall be made in the Work except upon written approval and change order by Director,

Carteret County General Services.

d) Products are generally specified by ASTM or other reference standard and/or by manufacturer’s name and

model number or trade name. When specified only by reference standard, the Contractor may select any

product meeting this standard, by any manufacturer. When several products or manufacturers are specified

as being equally acceptable, the Contractor has the option of using any product and manufacturer

combination listed.

e) However, the contractor shall be aware that the cited examples are used only to denote the quality standard

of product desired and that they do not restrict bidders to a specific brand, make, manufacturer or specific

name; that they are used only to set forth and convey to bidders the general style, type, character and

quality of product desired; and that equivalent products will be acceptable. Substitution of materials, items

or equipment of equal or equivalent design shall be submitted to the architect or engineer for approval or

disapproval; such approval or disapproval shall be made by the architect or engineer prior to the opening of

bids.

f) If at any time during the construction and completion of the work covered by these contract documents, the

conduct of any worker of the various crafts be adjudged a nuisance to the Owner or if any worker be

considered detrimental to the work, the Contractor shall order such parties removed immediately from the

site.

g) The contractor shall designate a foreman/superintendent who shall direct the work.

CODES, PERMITS AND INSPECTIONS

a) The Contractor shall obtain the required permits, if required, give all notices, and comply with all federal,

state, and local laws, ordinances, codes, rules and regulations bearing on the conduct of the work under

this contract. If the Contractor observes that the drawings and specifications are at variance therewith, he

shall promptly notify the Designer in writing. If the Contractor performs any work knowing it to be

contrary to such laws, ordinances, codes, rules and regulations, and without such notice to the Owner, he

shall bear all cost arising from non-compliance with requirements.

Carteret County Government Fire System Assessment Services

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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