Project Information

Bid Title

IFWR (Invitation for Written Response) - ON CALL ELECTRICIAN MAINTENANCE & REPAIR

Issuing Agency

Town of Longmeadow

Location

Massachusetts

Published Date

Jan 21, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

2601213

Original Source

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Bid Documents

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Project Description

Bid Number:	2601213
Bid Title:	IFWR (Invitation for Written Response) - ON CALL ELECTRICIAN MAINTENANCE & REPAIR
Category:	CONSTRUCTION
Status:	Open

Description: Invitation for Written Response (IFWR) On-Call Electrician The Town of Longmeadow invites written responses from contractors for on call electrician repair and maintenance as needed in accordance with M.G.L. c.149.  Payment is based on hourly rate and percentage markup above material cost. The Specifications and Contract Documents are available from the Town of Longmeadow, Purchasing Department, or may be obtained online through the Purchasing Department page of www.longmeadowma.gov . Written Responses will be received until 11:00am on Thursday February 5, 2026 the written response submission deadline.  There will be no public bid opening following the written responses deadline.  Written responses may be emailed or mailed to the following mailing address: Town of Longmeadow, Purchasing Department, Attn: Chad Thompson- Director of Procurement, 231 Maple Road, Longmeadow, MA 01106. An Email is preferred. Email response submissions can be emailed For security reasons, you must enable JavaScript to view this E-mail address. .  Late responses will be rejected. No bid deposit is required with written response submissions.  There will be no public bid opening following the deadline as it is not required for IFWR. A bid tab once prepared will be emailed to those that submitted written responses and will be posted online. In the event that the cost of construction of an actual order is more than $25,000 for on-call services, then a 50% Payment Bond will be required of the contractor.  Prevailing wage is required. The Town of Longmeadow, acting through the Town Manager, the Awarding Authority reserves the right to reject any and all responses, and to waive minor informalities and to award a contract in the best interest of the Town of Longmeadow. Publication Date/Time: 1/21/2026 4:00 PM Closing Date/Time: 2/5/2026 11:00 AM Related Documents: IFWR - ON CALL ELECTRICIAN, CAL26

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Invitation for Written Responses (IFWR)

ON-CALL ELECTRICIAN

MAINTENANCE & REPAIR

TOWN OF LONGMEADOW

MASSACHUSETTS

January 21, 2026

LEGAL NOTICE:

Invitation for Written Response (IFWR)

On-Call Electrician

The Town of Longmeadow invites written responses from contractors for on call electrician repair and

maintenance as needed in accordance with M.G.L. c.149. Payment is based on hourly rate and percentage

markup above material cost.

The Specifications and Contract Documents are available from the Town of Longmeadow, Purchasing

Department, or may be obtained online through the Purchasing Department page of www.longmeadowma.gov .

Written Responses will be received until 11:00am on Thursday February 5, 2026 the written response

submission deadline. There will be no public bid opening following the written responses

deadline. Written responses may be emailed or mailed to the following mailing address: Town of

Longmeadow, Purchasing Department, Attn: Chad Thompson- Director of Procurement, 231 Maple Road,

Longmeadow, MA 01106. An Email is preferred. Email response submissions can be emailed

cthompson@Longmeadowma.gov . Late responses will be rejected. No bid deposit is required with written

response submissions. There will be no public bid opening following the deadline as it is not required for

IFWR. A bid tab once prepared will be emailed to those that submitted written responses and will be posted

online.

In the event that the cost of construction of an actual order is more than $25,000 for on-call services, then a

50% Payment Bond will be required of the contractor. Prevailing wage is required. The Town of

Longmeadow, acting through the Town Manager, the Awarding Authority reserves the right to reject any and

all responses, and to waive minor informalities and to award a contract in the best interest of the Town of

Longmeadow.

INSTRUCTIONS TO PROPOSERS:

ARTICLE 1- Objective:

1.1 The Town of Longmeadow, MA, is accepting written responses for on-call electrician repair and

maintenance for the Longmeadow Department of Public Works. Work under this contract will consist of

labor, materials, supervision to repair and perform maintenance at various municipal and school facilities as

required by the Town for service as service needs arise. The primary funding source will be from building

maintenance accounts for these on-call services as need arises.

Substantial planned capital improvement projects will be bid independently and is likely not an on-call

service. All construction involving this trade that is estimated to cost $50,000 or more will definitely require

a separate IFB solicitation for award.

1.2 The contract will be awarded to one vendor with fixed Unit of Measure pricing that will be in effect for a

term from March 7, 2026 through March 6, 2027.

ARTICLE 2- Invitation for Written Response Submission Documents

2.3 By submitting a response represents that they have read and understand the documents, contract forms

and general conditions of the contract and the specifications.

2.4 Addenda will only be emailed to every individual on record as having taken a set of the documents.

Addenda will be available from the Town of Longmeadow Purchasing.

2.5 Those that are NOT on the active bid list specific for this bid and will not receive update and addenda

notifications include the following:

Those that are on a Town of Longmeadow general category bid list,

Those that receive a solicitation or email from the Longmeadow Purchasing Department labeled as a

‘Notification’ of a specific bid opportunity and then do not reply requesting to be added to a specified

active bid list for an active bid.

Those who access bid documents through other sources, such as a bid listing service, etc.

2.6 Those that are on the active bid, bid list for this bid solicitation includes only those that notify the

Longmeadow Purchasing Department that they would like to be added to the bid list for this active bid. The

bidder should identify the title name of the active bid list that they would like to be added to and should also

supply their complete contract information. A bidder on an active bid list will receive confirmation from the

Purchasing Department that they have been added to the bid list.

ARTICLE 3- Questions & Request for Interpretation:

3.1 All questions should be submitted in writing to Chad Thompson- Director of Procurement in the

Purchasing Department by email: cthompson@longmeadowma.gov . All clarification or responses to

questions that result in a change to the specifications will be issued through written addendum. Verbal

interpretations will not be considered as binding.

3.2 All questions, if any must be received by the Director of Procurement no later than 168 hours (7 days)

prior to the written response deadline. Questions received after the deadline for questions will not be

answered. Those submitting written response should not contact other Town employees regarding this

invitation.

ARTICLE 4- Submission of Written Responses:

4.1 Written Responses may be mailed, emailed or faxed to the Town of Longmeadow Purchasing

Department no later than the written response deadline date and time identified in the Legal Notice. There

is no public bid opening following the written response submission deadline.

4.2 Written Responses should be submitted utilizing Written Response Submission Forms.

4.3 Late responses will be rejected. Timely delivery of written responses to the Longmeadow Purchasing

Department shall be the responsibility of the submitting proposer. In the event that the Town of Longmeadow

Purchasing Department office is closed for business on the date or at the time that responses are due, the date

and time of receipt of written responses shall be extended to the next regular business day that the Purchasing

Department of the Town of Longmeadow is open (Monday through Friday, excluding holidays), with the

written response deadline time being the same time as specified in the legal notice.

4.4 Written responses should be submitted utilizing the Written Response Submission Forms supplied or

revised Written Response Submission Forms if they are issued through addenda. The Non-Collusion form

supplied with the Written Response Submission Forms must be completed, a Non-Collusion form not

completed as required by law will result in a bid rejection.

4.5 In the event that bid alternates are listed on the Written Response Submission Form, bidders are required

to supply bid pricing for all bid alternates. Failure to supply pricing for all alternates will result in a submission

rejection. The Town reserves the right to select the Base Bid and Bid Alternate(s) the Town chooses to select

for contract award.

4.6 Where indicated on the Written Response Submission Form, the unit price should be supplied in both

numbers and written words. Where there is a discrepancy between the numeric and written words of a bidder,

the written words shall be utilized in correcting the unit pricing and further calculation of totals.

4.7 Withdrawal of Written Response: Any bid may be withdrawn prior to the time designated for receipt of

bids. Provide written notification to the Longmeadow Purchasing Department.

ARTICLE 5-LABOR & MATERIALS

5.1 All quantities shown for the estimated quantities on the Written Response Submission Forms are

estimates only. The Town will direct the Contractor to provide only those supplies which are actually

needed. The Contractor will be compensated only for the supplies and labor requested by the Town.

Whether the supplies and labor are more or less than the estimate supplied, the unit pricing provided by

the proposer on the Written Response Submission Forms shall apply. Hourly billing will start in

Longmeadow at the start of the project and will conclude in Longmeadow when the project is

complete. No billing for travel or mileage will be allowed. Some projects may be for minimal

hour(s).

5.2 Materials supplied under the contract will be billed at the Contractor’s cost plus a markup not to

exceed 10%. The Town reserves the right to require that the Contractor supply invoice detail so the

Town can audit and confirm that the Contractor is accurately billing the town for materials supply. If

the Contractor does not follow through the supply of Contractor’s materials cost invoices upon request

from the Town, the Town may withhold payment of materials billed until the Contractor supplies the

requested invoices. For the purposes of the bid submission for materials, all bidders will include with

their bid the amount listed on the bid submission form for labor which is inclusive of the materials with

markup.

5.3 Proprietary specifications: The town may have proprietary specifications for some materials

utilized. Such proprietary specifications are permitted under M.G.L. c. 30, 30M(b), provided that the

Town state in writing that use of the proprietary specifications is in its best interest and that it will

accept an “equal” of the item specified. An item is considered equal if (i) it is at least equal in quality,

durability, appearance, strength, and design; (ii) will perform the intended function at least equally; and

(iii) conforms substantially, even with deviations, to the detailed requirements contained in the

specifications.

5.4 The contract is subject to the provisions of M.G. L. Chapter 14-, Section 44 A-J. Wage Rates are

subject to minimum wage rates determined by the Massachusetts Department of Labor Standards

pursuant to M.G.L. Chapter 149, Section 26 to 27H. The schedule of wage rates applicable to this

contract is included in the written response submission documents. In addition, the prevailing wage

schedule will be updated annually for all public construction projects lasting longer than one (1) year at

each renewal as applicable. In the event that a renewal is applicable, the Contractor will be required to

pay the rates set out in the updated prevailing wage schedule. Increases in prevailing wage schedules

will not be the basis for change order requests.

5.5 The Town will not sign Contractor presented agreements. Contractor presented agreements,

if signed by someone other than the Town Manager, the CPO will be an invalid agreement. The

Town will supply a Notice to Proceed format that the Contractor can complete which references that the

Town of Longmeadow terms and conditions will be utilized and allows the Contractor to document the

estimated quantities for labor time, and material cost to be utilized for a project. Reference Exhibit A

for the model Notice to Proceed format for Contractor quoted projects.

5.6 The completion of a Notice to Proceed (see Exhibit A for the form) is required for an event, or

project that will cost $25,000 or more for on-call services. The Notice to Proceed must be completed before

the work begins. A 50% Payment Bond will be required of the Contractor for construction procurement

$25,000+ as required by M.G.L. c. 149, § 29.

ARTICLE 6- CONTRACT AWARD

6.1 The Town is soliciting pricing for the items set forth in the Written Response Submission Forms.

One contract will be awarded to the “lowest Responsive and Eligible bidder” based on time and

materials. The Town is soliciting prices for hourly work rates. It is the Town’s intent to award one (1)

contract to the responsible and eligible bidder offering the lowest Grand Total on the Written Response

Submission Form. The contract will be awarded within sixty (60) days after the submission deadline.

6.2 Minimum Requirements: In order for a proposer to be considered Responsive, they must be able to

meet Minimum Requirements established by the Town and who shall certify that they are able to furnish

labor that can work in harmony with all other elements of labor employed or to be employed in the

work. Bidders that are not able to meet the Minimum Requirements will have their bid rejected. The

following are Minimum Requirements required by the Town:

1. The Contractor must have two (2) full years of experience providing commercial facility

and/or governmental facility repairs and maintenance for the trade listed in this bid.

2. The response submitting Contractor must have experience with electrical repair and

maintenance including commercial, industrial or public facility grade projects and must be able to

supply an electrician for services as requested by the Town including emergency response service.

3. The Contractor must be able to supply licensed and certified electrician(s).

4. The Contractor must have a local business address that is within 40 miles of the Longmeadow

Town Hall to have the proximity to respond timely to on-call requests and emergency needs.

Proposers should supply a list of facility references where trade services were completed. The listing

should include a description of the trade project and a reference contact (phone and email) from the

improved facilities organization for the trade listed. Do not include residential trade repairs and

maintenance.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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