Project Information

Bid Title

Event Management Services

Issuing Agency

Town of Herndon

Location

Virginia

Published Date

Mar 15, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Event Management Services

Addenda: 0

Release Date: 3/13/2026

Due Date: 4/10/2026

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Event Management Services

Request For Proposal

Department of Parks & Recreation

91523 , 96234 , 96377

Project ID: RFP 26-05

Release Date: Friday, March 13, 2026

· Due Date: Friday, April 10, 2026 10:00am

Posted Friday, March 13, 2026 8:41am

All dates & times in Eastern Time

Draft Response No Bid25 days, 12 hours, 32 minutes

Post Information

Posted At:Fri, Mar 13, 2026 8:41 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The Town of Herndon (the "Town") is soliciting proposals from qualified firms to provide Event Management Services. The Town is interested in firms that can support all or some aspects of managing events, ranging from full community-wide events to smaller pop-up events. Areas of interest include a community-wide cultural event in September, a December event in the theme of a winter market (potentially culturally themed), and additional smaller events requiring support for tents, tables, chairs, and logistics.

Background

The Town of Herndon is the third largest town in the Commonwealth of Virginia and home to more than 24,500 residents. Amidst a 21st century Northern Virginia landscape of high-rise buildings, industrial complexes and transportation hubs, Herndon maintains a small-town charm that is evident in its downtown, its neighborhoods and its commercial areas. Whether you are visiting for pleasure or business, you will enjoy the small-town charm of this pre-Civil War town and the many attractions we offer. Packed with outstanding recreational activities, the award-winning Herndon Community Center offers many programs and events. Enjoy the town's 11 parks or take a hike on the W&OD Trail that runs through the heart of downtown Herndon. Or spend a day on the links at the Herndon Centennial Golf Course , named one of Golf Digest's "Places to Play."

Timeline

Release Project Date:

March 13, 2026

Question Submission Deadline:

March 27, 2026, 9:00am

Question Response Deadline:

March 30, 2026, 3:00pm

Response Submission Deadline:

April 10, 2026, 10:00am

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561920Convention and Trade Show Organizers

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