Project Information

Bid Title

Electric Transformer Reconditioning & Repair Service

Issuing Agency

City of Lawrenceville

Location

Georgia

Published Date

Apr 27, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RP007-26

Original Source

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Bid Documents

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Project Description

Bid Number:	RP007-26
Bid Title:	Electric Transformer Reconditioning & Repair Service
Category:	Miscellaneous Services Bid Opportunities
Status:	Open

Description: The City of Lawrenceville is soliciting competitive sealed proposals from qualified contractors for Transformer Repair and Reconditioning Service on an Annual Contract with four (4) options to renew. The City reserves the right to select multiple vendors to participate with this contract. Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until 2:00 P.M. local time on Thursday, May 21, 2026, at 70 S. Clayton Street, Main Level, Room M46A Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened and only names of submitting firms will be read at 2:00 P.M. Proposals are legal and binding upon the bidder when submitted. One (1) unbound original, two (2) bound copies, and one (1) PDF Electronic Copy without RATE PROPOSAL should be submitted. The RATE PROPOSAL should be in a separate sealed envelope. Questions regarding proposals should be directed to Kenneth Morris, Purchasing Director, at For security reasons, you must enable JavaScript to view this E-mail address. , no later than 3:00 P.M. on May 7, 2026. Publication Date/Time: 4/27/2026 12:00 AM Closing Date/Time: 5/21/2026 2:00 PM Related Documents: RP007-26 INV

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April 27, 2026

REQUEST FOR PROPOSAL

RP007-26

The City of Lawrenceville is soliciting competitive sealed proposals from qualified contractors for Transformer Repair and

Reconditioning Service on an Annual Contract with four (4) options to renew. The City reserves the right to select multiple

vendors to participate with this contract.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company

Name. Proposals will be received until 2:00 P.M. local time on Thursday, May 21, 2026, at 70 S. Clayton Street, Main Level,

Room M46A Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals

will be publicly opened and only names of submitting firms will be read at 2:00 P.M. Proposals are legal and binding upon the

bidder when submitted. One (1) unbound original, two (2) bound copies, and one (1) PDF Electronic Copy without

RATE PROPOSAL should be submitted.

The RATE PROPOSAL should be in a separate sealed envelope.

Questions regarding proposals should be directed to Kenneth Morris, Purchasing Director, at

purchasing@lawrencevillega.org, no later than 3:00 P.M. on May 7, 2026.

The successful service provider(s) will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or

higher.

The written proposal documents supersede any verbal or written prior communications between the parties.

Evaluation criteria are outlined in the request for proposal documents. The City of Lawrenceville reserves the right to reject

any or all proposals to waive technicalities and to make an award deemed in its best interest.

Award notification will be sent to service providers via email submitting a proposal.

We look forward to your proposal and appreciate your interest in the City of Lawrenceville.

Kenneth Morris

Purchasing Director

Lawrenceville Electric Department – Transformer Repairs & Reconditioning

Project Overview

The City of Lawrenceville Electric Department is soliciting proposals from qualified providers for transformer reconditioning

and repair services on an annual contract with options to renew for an additional four (4) years for a total of five (5) years.

Provider companies should be experienced in providing transformer repair and reconditioning service to public or municipal

utility providers.

The Electric department constructs and maintains the City’s electric distribution system. This includes overall system analysis,

infrastructure improvements, and coordination with consultants, engineers, contractors, developers, and other utilities

regarding existing and future projects that impact the City’s electric infrastructure and system improvements. The Electric

department works directly with state agencies such as the Municipal Electric Authority of Georgia (MEAG), which provides

wholesale electric power support to the City, and the Electric Cities of Georgia (ECG) which provides support and

consultations.

Scope of Work

Service repair requests placed by the City Electric Department may consist of any combination of: Reconditioning or repairs

that involve: testing, sanding, painting, leak repair, replacing decals, replacing any damaged nonworking parts to bring the

transformer back to working condition. Reconditioning work would be classified by work that would increase value and

prolong the life of the transformer.

1) General Requirements

The Contractor shall provide transformer inspection, testing, repair, reconditioning, and return-to-service certification for

overhead and pad-mounted distribution transformers owned by the City.

All work shall comply with:

• ANSI/IEEE standards (C57 series)

• NETA testing standards (latest edition)

• Applicable EPA and State of Georgia environmental regulations

The Contractor shall furnish all labor, materials, equipment, transportation, and documentation required to complete the

work.

2) Inspection & Diagnostic Requirements

Upon receipt, each transformer shall undergo a documented inspection and diagnostic evaluation including:

a) Electrical Testing

• Turns Ratio Test (TTR)

• Insulation Resistance (Megger)

• Winding Resistance

• Core Excitation Current / Core Loss

• Polarity and phase verification

b) Oil Testing

• Dielectric Strength

• Moisture Content

• Dissolved Gas Analysis (DGA) for units ≥ 167 kVA

• PCB screening (as required by regulation)

c) Mechanical Inspection

• Tank integrity and leak detection (pressure/vacuum test)

• Bushing condition

• Tap changer condition

• Gasket and seal condition

• External hardware condition

d) Condition Report

• Contractor shall provide a written report including:

• Test results (before repair)

• Identified deficiencies

• Recommended repair scope

• Repair vs. replacement recommendation

• Cost estimate

No repair work shall proceed without City approval.

3) Repair & Reconditioning Requirements

a) Standard Repair Activities

• May include but are not limited to All repairs shall restore the transformer to safe, reliable operating condition

consistent with original design.

(1) Leak repair and minor tank restoration

(2) Bushing replacement

(3) Tap changer repair/replacement

(4) Lead repair/replacement

(5) Internal connection repair

b) Reconditioning Activities

• May include but are not limited to any of the following activities that increase the value of or extend the

expected working life of the transformer:

(1) Major Tank Restorations

(2) Gasket and seal replacement

(3) Cleaning, drying, and reprocessing of insulation system

(4) Oil processing, replacement, or reclamation

c) Materials

• All parts shall be new and meet or exceed OEM specifications

• Use of refurbished parts requires prior City approval

d) Rewind Criteria

• If winding failure is identified:

• Contractor must provide cost comparison:

• Repair vs. rewind vs. replacement

• City must approve before proceeding

4) Repair and Reconditioning of various make and model Overhead Transformers, based on Electric Department Request.

The City acknowledges that prices may vary based on pick up, delivery and assessment of transformer repair or

reconditioning needs while on site with service provider. The following list of transformer specifications may be requested

by the Electric Department:

a) 1.5 KVA

b) 10 KVA

c) 15 KVA

d) 25 KVA

e) 37.5 KVA

f) 50 KVA

g) 75 KVA

h) 100 KVA

i) 167 KVA

j) 250 KVA

120/240, 102/208 and 277/480. 7200 straight and 14.4 dual voltage.

5) Repair and Reconditioning of various make and model Underground, single phase pad mount transformers, based on

Electric Department Request. The City acknowledges that prices may vary based on pick up, delivery and assessment of

transformer repair or reconditioning needs while on site with service provider. The following list of transformer

specifications may be requested by the Electric Department:

a) 10 KVA

b) 15 KVA

c) 25 KVA

d) 37.5 KVA

e) 50 KVA

f) 75 KVA

g) 100 KVA

h) 167 KVA

120/240. 7200 straight and 14.4 dual voltage

6) Repair and Reconditioning of various make and model Underground, 3 phase pad mount transformers, based on

Electric Department Request. The City acknowledges that prices may vary based on pick up, delivery and assessment of

transformer repair or reconditioning needs while on site with service provider. The following list of transformer

specifications may be requested by the Electric Department:

a) 75 KVA

b) 100 KVA

c) 175 KVA

d) 250 KVA

e) 300 KVA

f) 500 KVA

g) 750 KVA

h) 1000 KVA

i) 1500 KVA

j) 2500 KVA

k) 2550 KVA

l) 2600 KVA

120/208 and 277/480. 7200 straight and 14.4 dual voltage.

7) Scrap / Non-Repairable Determination

A transformer shall be classified as non-repairable when:

• Repair cost exceeds a defined threshold (recommended: 60% of replacement cost)

• Core or structural damage makes repair impractical

Contractor must provide:

• Written failure analysis

• Supporting test data

• Scrap recommendation justification

Final determination rests with the City.

8) Post-Repair Testing & Certification

All repaired units shall undergo the same testing as Section 3.

Additionally:

• Final oil testing must meet ANSI/IEEE acceptable limits

• Leak test must pass

• Unit must be certified ready for service

Contractor shall provide a Final Test Report and Certification Package, including:

• Before/after test results

• Description of repairs performed

• Parts replaced

• Oil test results

• Certification of readiness for energization

9) Painting & Corrosion Protection

• Surface prep: SSPC standard (minimum commercial blast or equivalent)

• Coating: epoxy or utility-grade equivalent

• Minimum coating thickness: specified mil standard

• Color: per City specification

10) Environmental & Regulatory Compliance

• Contractor shall:

• Properly handle, store, and dispose of transformer oil

• Provide disposal manifests where applicable

• Comply with PCB regulations (40 CFR Part 761)

• Assume responsibility for environmental compliance during handling

11) Transportation & Logistics

Contractor shall:

• Provide pickup and delivery services

• Ensure proper handling to prevent damage

• Be responsible for equipment while in transit and custody

11) Service Levels (SLA REQUIREMENTS)

Contractor must meet the following:

• Emergency Repair Turnaround: ___ days (proposed by vendor, evaluated)

• Standard Repair Turnaround: ___ days

• Pickup Response Time: ___ hours from request

Contractor shall describe capacity to handle storm or high-volume events.

12) Warranty Requirements

• Minimum 12-month warranty on all repairs

• Covers workmanship and replaced components

• Failed units under warranty shall be repaired or replaced at no cost to the City

13) Pricing Requirements

Contractor shall provide:

• Standard repair pricing by transformer class

• Unit pricing for common repairs

• Pickup/delivery rates

• Not-to-exceed estimates prior to work

No work exceeding estimate may proceed without City approval.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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