Project Information

Bid Title

ITB 26-01 CITY OF PORT ORANGE DEMOLITION SERVICES FOR FEDERALLY FUNDED PROJECTS

Issuing Agency

Port Orange

Location

Florida

Published Date

Apr 19, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	ITB 26-01 CITY OF PORT ORANGE DEMOLITION SERVICES FOR FEDERALLY FUNDED PROJECTS
Category:	Construction Bids
Status:	Open

Description: THE CITY IS SOLICITING DEMOLITION CONTRACTORS TO DEMOLISH VARIOUS PROPERTIES UNDERGOING MITIGATION DUE TO FLOODING. THESE MITIGATION PROJECTS MAY UTILIZE FEDERAL, STATE, AND LOCAL FUNDING. Publication Date/Time: 4/17/2026 12:00 AM Closing Date/Time: 5/15/2026 1:30 PM Related Documents: ITB 26-01 Attachment 2 Scope of Work ITB 26-01 Attachment 3 FEMA Compliance Regulations ITB 26-01 Attachment 4 - 2CFR200 and Appendix II to 2 CFR200 Federal Procurement Regulations ITB 26-01 CITY OF PORT ORANGE DEMOLITION SERVICES FOR FEDERALLY FUNDED PROJECTS

Attachment Preview

ITB 26-01 - DEMOLITION CONTRACTOR SERVICES FOR VOLUNTARY BUYOUT

PROGRAMS

SECTION 3 – SCOPE OF WORK AND TECHNICAL REQUIREMENTS

1. GENERAL DESCRIPTION AND PROJECT BACKGROUND

The City is soliciting a demolition contractor to demolish various City purchased properties.

These properties are acquired through Voluntary Buyout Programs utilizing state, federal and

local funding. Federal funding typically comes from U.S Housing and Urban Development (HUD)

Community Development Block Grant (CDBG) Entitlement and/or Disaster Recovery (DR) and

the Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA).

When federal funds are utilized for property acquisition all applicable federal rules and

regulations must be followed.

All Federal funding requires the City to only work with willing sellers. All acquisitions and

demolitions must be in compliance with the local building codes. When utilizing FEMA funds all

demolitions must occur within ninety (90) days following the acquisition of the property.

Demolition services consist of the complete demolition, removal, and disposal of all buildings,

building components, and appurtenances, which shall include, but not be limited to: single- family

homes, multi-family units, accessory structures, pools, septic systems, railroad-tie bridges, and

commercial buildings, which may or may not contain asbestos and/or lead based paint.

It is anticipated that one (1) firm or multiple firms will be awarded a basic contract to provide

the necessary services for an initial three (3) year period. The City may exercise two subsequent

one-year renewal options upon appropriate City approvals and the agreement of the

Contractor.

The awarded firm(s) will be required to comply with the federal laws and regulations for federal

grant programs and, therefore, bidders should review the federal contract provisions

referenced and contained herein, Appendix A.

The City makes no covenant or promises as to the number of available projects or that the

Contractor will perform any project for the City during the life of the contract. The Contract

does not authorize the performance of any work or require that the City place orders for work.

The City will issue a Notice to Proceed (NTP) to authorize the commencement of work.

Contractor shall perform its obligations under the contract documents on the date indicated on

the Notice to Proceed. No work shall be performed at the site prior to such date without City’s

written permission.

2. QUALIFICATIONS

Contractors shall be licensed by the State of Florida Department of Business and Professional

Regulation as a General, Building, Residential or Demolition Contractor or by Volusia County as

a Demolition Contractor. Contractors may bid on all work they are licensed to complete.

Contractors may also use licensed sub-contractors for any portion of the work. If using sub-

contractors, submit proof of proper licenses with quotes. The Contractor shall comply with all

Federal, State, County, and local regulations in demolition(s) and disposal, including the proper

removal and disposal of materials containing lead paint or asbestos.

C. SCOPE OF WORK

The scope of work includes, but is not limited to asbestos and lead-based paint survey and

abatement (as applicable), demolition of the structure and any outbuildings located on the

property and removal and disposal of concrete pads, slabs, sidewalk and driveways, swimming

pools, septic systems, railroad-tie bridges, fencing, mailboxes, signs, poles, porches, trash,

waste, rubbish, rocks, debris, etc. The finished surface shall be reasonably smooth, compacted

and free from irregular surface changes. All disturbed land shall be stabilized.

Structures shall be defined as but not be limited to: buildings (single story and/or multiple

story), sheds, outbuildings, fences, swimming pools, septic systems, decks, concrete, or other

obstructions. Structures shall be completely demolished and cleared from the property. All

sheds, porches, roofed areas, and other appurtenances, which are attached to the building,

shall be considered a part of the building and shall be demolished and removed with the

building. Steps, chimneys, column footings, other footings, foundation slabs, basements, or

other foundation components shall be required to be removed as such structures are part of the

scope of work.

Demolition will include the cost of “final disposal” of debris in a manner that complies with all

local, state, and federal guidelines, and codes. Concrete pads, slabs or driveways will be

removed and disposed of properly.

The Contractor shall perform a pre-construction inspection of the work area(s) prior to the

commencement of work.

The Contractor shall maintain a record (photographs, video or other documentation) of existing

work area conditions, including right-of-way improvements such as street sidewalk, streetside

appurtenances, or drainage structures or swales. A third-party consultant and the City’s Project

Manager will conduct project inspections in addition to required building permit inspections.

In addition to the general requirements, the following conditions shall also be required:

1. The pricing will be based on the square footage of the structure. Should the structure be

two (2) stories, the square footage will be the total of all floors.

2. The Contractor shall be responsible for the complete permit process and be responsible

for all costs associated with the permit process which shall include federal, state, and

local requirements. The City will reimburse the Contractor for permit cost only. A copy

of the permit receipt must be attached to the invoice if seeking reimbursement.

3. The Contractor is responsible for demolishing the specific structures (wood frame or

block) and removing the resulting debris, as well as any associated outbuildings on the

properties. Where work is adjacent to the street, the Contractor shall conduct the work

in a manner that will avoid the accumulation of debris from its operations on the traffic

areas of the adjacent streets or roadways. Contractor shall continuously remove such

accumulations and where necessary broom or wet down traffic areas to prevent dust.

4. All demolition debris shall become the property of the Contractor. It shall be the

Contractor’s responsibility to remove and dispose of, from the site, all materials in

accordance with federal, state, and local guidelines, ordinances, and codes.

5. The Contractor is responsible for collecting and transporting debris. All truck hauling

must comply with Florida State Department of Transportation regulations. After being

loaded in the work area, trucks shall have their loads trimmed so that no debris extends

horizontally beyond the bed in any direction.

6. The Contractor is responsible for loading, transporting and disposal or recycling of all

demolition, vegetative and other debris to a legal landfill or disposal site. It is desirable

that recycled materials be salvaged by the Contractor. Recycling of any property shall be

the privilege of the Contractor. No person or persons other than the Contractor may

salvage any property while demolition is in process. The Contractor shall assume any and

all liability for persons and property directly on the demolition site during the hours in

which active demolition is taking place.

7. The Contractor is responsible for timely removal, transportation and disposal of all

debris including concrete slabs and appurtenances, as a result of the demolition

services.

8. No building or portion of a building shall be removed intact for any use or purpose.

9. The Contractor shall remove all HVAC units following EPA guidelines for the proper

disposal of refrigerants.

10. Depending on the project, Contractor may be required to fill and grade the property. The

Contractor shall completely remove below-grade construction, including foundation

walls, footings, driveways, and walkways. The Contractor will be responsible for filling

and finish grading of the site to prevent standing water in the demolition area. Below-

grade areas and voids resulting from demolition of the structure shall be filled with

selected back-fill and restored to grade level. The lot shall be cleaned, smoothed, and

seeded in a professional manner. Seed and straw all back-fill areas utilizing a mixture of

Rye and Bahia or an appropriate seasonal mix of grass seed.

11. The Contractor shall contact an underground utilities locator, at its expense, prior to

commencing any demolition services. The Contractor shall be responsible for

coordinating the disconnection of utilities servicing the designated structure(s) for

demolition. Any existing or abandoned utilities (water and sewer lines) on the site shall

be removed and capped to the limits of the site. These service lines shall be fully

removed to the maximum extent possible.

12. As applicable, remove all septic tanks and appurtenances from the site per Volusia

County Department of Health requirements.

13. As applicable, all wells (irrigation, etc.) should be grouted and deemed unusable.

14. Swimming pools shall be drained and shall have the bottom surface broken sufficiently

to allow drainage of rainwater and then filled using clean fill dirt at the unit price per

cubic yard invoiced separately. The Contractor shall ensure that no rubble is buried on

site other than the septic tank(s) and swimming pool as specified.

15. Resolving any interior hoarding shall be the Contractor’s responsibility.

16. All relevant street sidewalks and streetside appurtenances including fire hydrants and

street signs shall be left undamaged during demolition and debris removal. Damaged,

disconnected and/or out-of-place street sidewalks or streetside appurtenance, such as

fire hydrants, manhole covers and street signs shall not be collected, unless otherwise

directed by the City. Locations of previously damaged appurtenance shall be reported to

the City prior to beginning work.

17. Hazardous or toxic waste must be disposed of in accordance with federal and state laws

and local ordinances. The Contractor must notify the City immediately of any situation

which may cause a health or safety risk to the public.

18. The use of burning at the project site for the disposal of refuse and debris will not be

permitted. The use of explosives will not be permitted.

19. Limit hours of operation to Monday through Friday during the hours of 7:00AM to

7:00PM. Special hours of operation outside the normal hours must be approved by the

City. The Contractor shall make every effort to minimize noise caused by the operations.

Equipment shall be equipped with silencers or mufflers designed to operate with the

least possible noise in compliance with City, State and Federal Regulations.

20. The Contractor shall maintain and provide to the City, copies of all necessary Federal,

State, and local licenses, certifications, and permits necessary to legally perform the

requested services.

21. Tree clearance/removal is not a part of this project. All trees on site shall be protected to

the maximum extent possible. If a tree or other large mature landscape materials must

be removed in order for the Contractor to proceed or complete the demolition process,

the Contractor must gain City’s approval prior to cutting the tree. All costs associated

with the tree removal will be the sole responsibility of the Contractor. Normal

landscaping associated with the residential structure shall be removed with the

structure.

22. The Contractor shall, at all times, conduct the work in such a manner as to ensure the

least practicable obstruction to public travel. The convenience of the general public and

of the residents along and adjacent to the area of the work shall be provided for in a

satisfactory manner, consistent with the operation and local conditions. Roads and

streets must be kept open at all times, or suitable detours provided. When necessary to

close streets, “Streets Closed” signs shall be placed immediately adjacent to the work, at

such locations as traffic demands, and the Contractor shall notify the City, law

enforcement agencies, fire departments, and parties operating emergency vehicles

before the street is closed and again as soon as it is opened. Access to fire hydrants and

other fire extinguishing equipment shall be provided and maintained at all times.

23. The Contractor shall be responsible for removing and disposing of any obstructions or

obstacles at the site of the work or along the right-of-way to the satisfaction of the City.

The Contractor is responsible for damages and repairs to private and public property.

Minor obstructions shall be removed and properly disposed of.

24. Fences at the site or along the right-of-way shall be removed by the Contractor.

25. Particular attention must be given to traffic safety. While it is incumbent upon the

Contractor to provide for safety of Contractor personnel and the general public,

particular attention to safety, traffic flow, proper warning signs and direction shall be

insisted upon throughout the duration of the work. Competent trained signal people

shall be employed and utilized as required to allow safe vehicular traffic movement

through the project area at any time there is a potential traffic hazard directly or

indirectly from work operations. Although the nature of the project may require that

traffic be halted for temporary periods, vehicular accessibility for the public shall be

maintained at all times. The Contractor shall provide and be responsible for all

barricades, warning light signs, signals, flagmen and all else required to allow safe

vehicular movement in the vicinity of the demolition area.

26. No roadway or street will be permitted to have more than one (1) lane of traffic closed

at any time.

27. The Contractor shall confine demolition operations to the immediate vicinity of the

location and in no case shall Contractor encroach beyond the limits of the City’s

property or rights-of-way. Contractor shall place materials, equipment, supplies, etc., so

as to cause the least possible damage to property and interference with traffic. Should

the Contractor need to locate materials, equipment, etc. on private property, the

Contractor shall provide a permission letter from the private property owner to the City

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238910Site Preparation Contractors

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