Project Information

Bid Title

2026 Microsurface

Issuing Agency

Hancock County

Location

Indiana

Published Date

Dec 8, 2025

Closing Date

Jan 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 Microsurface
Category:	County Highway Dept.
Status:	Open

Description: The Board of Commissioners of Hancock County will receive bids for Micro surfacing on Selected Roads in Hancock County at their office in the Hancock County Courthouse Annex, 111 American Legion Place, Greenfield, IN 46140 until 3:00 P.M. on the 19 th of January, 2026. Bids will be evaluated based upon inspection, testing, quality, workmanship, delivery, and suitability for particular purpose.  The bid will be awarded to the lowest responsible and responsive bidder, except that Hancock County retains the right to reject any or all bids when it is in the best interest of the county. The specifications will be available beginning December 8, 2025 in the Hancock County Highway Department, 921 Osage, Greenfield, IN, or the county website. https://www.hancockin.gov/248/Highway-Department Bids are to be submitted by 19 January 2026, 3:00 p.m. local time.  Bids should be mailed to: Hancock County Courthouse Annex Attn: Mike Rolles 111 American Legion Place, Suite 217 Greenfield, IN 46160 Publication Date/Time: 12/8/2025 8:00 AM Closing Date/Time: 1/19/2026 3:00 PM Related Documents: 2026 Microsurface Bid Document 2026 Microsurface Itemized Proposal

Attachment Preview

Hancock County Highway

921 Osage Ave

Greenfield, IN 46140

317-477-1130

Notice of Bids

The Board of Commissioners of Hancock County will receive bids for Micro surfacing on

Selected Roads in Hancock County at their office in the Hancock County Courthouse

Annex, 111 American Legion Place, Greenfield, IN 46140 until 3:00 P.M. on the 19th of

January, 2026.

Bids will be evaluated based upon inspection, testing, quality, workmanship, delivery,

and suitability for particular purpose. The bid will be awarded to the lowest responsible

and responsive bidder, except that Hancock County retains the right to reject any or all

bids when it is in the best interest of the county.

The specifications will be available beginning December 8, 2025 in the Hancock County

Highway Department, 921 Osage, Greenfield, IN, or the county website.

https://www.hancockin.gov/248/Highway-Department

Bids are to be submitted by 19 January 2026, 3:00 p.m. local time. Bids should be

mailed to:

Hancock County Courthouse Annex

Attn: Mike Rolles

111 American Legion Place, Suite 217

Greenfield, IN 46160

Board of Commissioners

Hancock County, Indiana

Hancock County Highway

921 Osage Ave

Greenfield, IN 46140

317-477-1130

8 December 2025

The Hancock County, Indiana Highway Department is accepting bids for Micro-surface

(double course), as per INDOT and listed specifications. The quoted price shall be lump

sum per street to include all labor, materials, equipment, traffic control, sweeping,

mobilization and incidentals to complete the projects. Work shall be completed by 31

August 2027. Or $100/day Liquidated damages.

Specifications

MICROSURFACE DOUBLE

INDOT 2024 411.01 – 411.08 and 411.15

50% of the Course or Fine Aggregate Type shall be Air-Cooled Blast Furnace Slag or

Steel Furnace Slag

*Bids are to be submitted by 19 January 2025, 3:00 p.m. local time. Bids should be

mailed to:

Hancock County Engineer

Attn: Mike Rolles

921 W Osage Street

Greenfield, IN 46140

The Hancock County Engineer and Highway Department appreciates your time and

effort in preparing and submitting your quote. If you should have any questions please

contact Mike Rolles at 317-220-2428.

Sincerely,

Gary Pool P.E.

Hancock County Engineer

INFORMATION FOR BIDDERS

1. PROPOSAL

The Proposal shall consist of the completed Proposal Form as furnished by the County,

Contractors Bid Form 96, which includes the financial and qualification statement. All of these

forms must be contained in a sealed envelope, which shall be properly marked on the outside

to show the name of the bidder, name of the work being bid upon, and the time when said bids

are scheduled to be opened.

2. NON-COLLUSION AFFIDAVIT

The affidavit of non-collusion must be made by the person, member of the firm, or authorized

officer of the corporation making the proposal; and if made by the firm or officer of a

corporation, the affidavit must be made on behalf of the said firm or corporation.

3. SIGNATURES

Each proposal must be signed in ink by the person, member of the firm, or authorized officer of

the corporation, making the proposal. The title, position, or character of the person signing

said proposal must be shown under said person's name.

4. FILING

All proposals shall be filed at the place and prior to the time set out in the advertised Notice of

Bids.

5. OPENING

All proposals on file at the time scheduled for opening will be publicly opened and read; and

they shall be available thereafter for inspection by an interested party.

6. WITHDRAWAL OF PROPOSAL

No proposal may be withdrawn, altered, or qualified after the scheduled time for opening; and

all proposals shall remain in effect for (15) days unless set out otherwise in the advertised

Notice of Bids.

7. RIGHT TO REJECT BIDS

The County expressly reserves the right to reject any or all bids and to judge the character and

sufficiency of any samples of materials submitted or materials bid upon.

8. AWARD

The County will, without unnecessary delay and at the earliest possible time, make the award

to the best bidder.

9. PRICES

Prices must always be stated in figures and shall be stated in words also where requested. All

prices must be so distinctly expressed that there can be no doubt as to the meaning thereof.

Illegible figures shall be just cause for rejection of any proposal.

10. UNIT PRICES

Bidders must divide their bid amount into a unit price as called for on the ITEMIZED PROPOSAL

FORM included in the proposal.

11. ESTIMATED QUANTITIES

The estimated quantities shown on the Bid Sheet Form are the Engineer's estimates of the

quantities required to complete the work required by the specifications; said quantities are

intended to be true and correct but are not guaranteed. If there is a difference between the

quantities shown on the Bid Sheet Form and the quantities actually required to complete the

work required by the specifications, the specifications shall govern. Insertion of new items in

the bid form by the bidder may result in the proposal being declared a counterproposal and may

result in it being rejected.

12. QUALIFICATIONS

Persons, firms, or corporation submitting proposals shall be prepared to demonstrate to the

satisfaction of the County that they have the proper facilities, expert workmen, necessary

capital, and experience to execute the contract in a proper manner.

13. EXAMINATION OF SPECIFICATIONS AND SITES

Specifications are on file in the office of the County Engineer. Bidders are expected to examine

the specifications before submitting their proposals. No plans are to be used for this particular

project. Bidders must satisfy themselves by personal examination of the location of the

proposed work, and by such other means as they may choose, as to the accuracy of the

estimates of the work to be done, and shall not at any time after the opening of the bids dispute

or complain of the statement or estimate of the Engineer, nor assert that there was any

misunderstanding as to the nature of amount of the work to be done. The estimate is believed

to be correct, but the County will not be responsible for any errors in the estimate or for any

omissions in the plans.

GENERAL CONDITIONS

NOTE: These General Conditions shall be considered a part of the Detailed Specifications as

fully and effectually as if copied therein at full length and shall be referred to in interpreting the

contract.

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1. Definition of Terms: The words "Purchaser", or "Owner", as used in these specifications, or

in the proposal or contract attached refer in every case to the Board of Commissioners, Hancock

County, Indiana.

The word "Bidder", as used in these specifications, refers in every case to any person, firm or

corporation, or co-partnership submitting a bid or proposal to furnish any work or apparatus

under the specifications attached.

The word "Contractor", or the phrase "This Contractor", as used in these specifications, refers in

every case to the person, firm, or corporation or co-partnership who has entered into a contract

to furnish any work or apparatus under these specifications or the attached proposal, or his, or

its legal representative.

The word "Engineer" as used in these specifications refers in every case to the Hancock County

Engineer.

The words "approved", or "or equal", "of an approved form", or other similar or equivalent

words used in these specifications, shall be understood to mean that said device, part or

construction is to be approved by and shall be to the satisfaction of the Owner prior to its

manufacture or placing in the work.

2. Purpose and Intent of Specifications: It is the purpose of these specifications to describe fully

the work contemplated, at the same time seeking to avoid unnecessary and confusing

repetitions of expressions. It is understood by all concerned that the apparent silence of the

specifications as to any detail or the apparent omission of a detail description concerning any

point shall be regarded as meaning that only the best practice is to prevail and that only

materials and workmanship of first quality are to be used. All interpretations of these

specifications shall be made upon that basis.

Care has been taken in the specifications for this work and bidders are hereby informed that

faulty or inferior work of any kind will not be accepted. All work provided for in this contract

shall be performed under the direction of and to the satisfaction of the Owner; and in case of

questions, said Owner's decision shall be final and binding on all parties concerned.

3. Examination of Specifications & Sites: Before submitting proposals for material and

equipment for the herein work, bidders shall examine and acquaint themselves with the

specifications, and familiarize themselves with the work and all conditions of construction under

which the work is to be performed.

4. Unit Prices: The bidder shall fill in all unit prices on the bid document. The lump sum bid will

be obtained by summing the extensions of the unit price times the quantities, for all items of

work listed on the bid documents. All bids are subject to review and checking by the Owner.

Errors in extensions may be grounds for rejecting the bid in its entirety.

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